--- title: "Contract for Special Events PA and Equipment Hire" ocid: "ocds-h6vhtk-06814c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06814c" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06814c.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06814c.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "CITY & COUNTY OF SWANSEA" published: "2026-04-13" --- # Contract for Special Events PA and Equipment Hire Buyer: CITY & COUNTY OF SWANSEA Current stage: Tender OCID: ocds-h6vhtk-06814c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06814c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06814c.json) ## Summary The City & County of Swansea has initiated a tender process for the "Contract for Special Events PA and Equipment Hire" as part of its active procurement efforts within the service industry. The procurement process follows an open procedure and is at the tender stage. This opportunity is part of the special events undertaken by Swansea’s Special Events Team, which manages large-scale events ranging from 200 to 180,000 attendees. The contract covers Public Address (PA) services across multiple lots, including the Wales Airshow, Swansea Bay 10k, Christmas Parade, Swansea Fireworks Display, and ad-hoc PA provision. It is set to commence on 1 June 2026 and will run until 31 May 2029, with a possible extension up to 2031. The submission deadline is 11 May 2026, with the enquiry period ending on 4 May 2026. The total estimated value of the contract is £180,000, excluding VAT, with a gross amount of £216,000. This tender offers significant opportunities for businesses in the event services industry, particularly those specialising in public address systems and festival organisation services. The contract is divided into multiple lots, enabling suppliers to bid for individual or multiple lots according to their capacity and expertise. The structure of this procurement allows small and medium enterprises, as well as voluntary and community sector enterprises, to participate. With quality being a significant criterion (40% weighting), alongside price (60%), providers who are capable of delivering high-quality PA solutions with strong customer service, sustainability credentials, and safety standards will be well-placed to secure this contract. The potential to secure extended contracts also provides additional business stability and opportunities for growth in the local event management sector. ## Notice Swansea Council's Special Events Team delivers large-scale events across multiple venues, parks, and outdoor spaces throughout Swansea. Event sizes range from 200 to 180,000 attendees. To support these events, we require a comprehensive range of professional Public Address (PA) services. We are seeking a contractor who is reliable; able to supply a variety of high-quality sound equipment (including large-scale systems); provides excellent customer service; demonstrates strong sustainability credentials; and upholds exemplary health and safety standards. The contract for PA services will run for a 3-year period from 1 June 2026 to 31 May 2029, with the option to extend for up to an additional two years. Requirements will vary annually depending on which events proceed. Lots Overview This Requirement is divided into five lots. Suppliers may tender for one or more lots: 1. Lot 1 -- Wales Airshow (Distributed PA) 2. Lot 2 -- Swansea Bay 10k 3. Lot 3 -- Christmas Parade 4. Lot 4 - Swansea Fireworks Display 5. Lot 5 -- Additional Equipment / Ad-hoc PA Provision Smaller-scale events also require PA services throughout the year, sometimes at short notice. All dates for the next three years are subject to confirmation and depend upon events proceeding. A site visit can be arranged prior to tender submission if required. ### Lot Information 1. Lot 1 -- Wales Airshow (Distributed PA) 1. Lot 1 -- Wales Airshow (Distributed PA) Please see Schedule 2 - Specification for Details Renewal: Contract Period: 1st June 2026 - 31st May 2029 With the option to extend for a further 24 months 2. Lot 2 -- Swansea Bay 10k 2. Lot 2 -- Swansea Bay 10k Please see Schedule 2 - Specification for Details Renewal: Contract Period: 1st June 2026 - 31st May 2029 With the option to extend for a further 24 months 3. Lot 3 -- Christmas Parade 3. Lot 3 -- Christmas Parade Please see Schedule 2 - Specification for Details Renewal: Contract Period: 1st June 2026 - 31st May 2029 With the option to extend for a further 24 months 4. Lot 4 - Swansea Fireworks Display 4. Lot 4 - Swansea Fireworks Display Please see Schedule 2 - Specification for Details Renewal: Contract Period: 1st June 2026 - 31st May 2029 With the option to extend for a further 24 months 5. Lot 5 -- Additional Equipment / Ad-hoc PA Provision 5. Lot 5 -- Additional Equipment / Ad-hoc PA Provision Please see Schedule 2 - Specification for Details Renewal: Contract Period: 1st June 2026 - 31st May 2029 With the option to extend for a further 24 months ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/033426-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Apr 2026 | | Submission deadline | 11 May 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 May 2026 - 31 May 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £180,000 | | Lots value | £180,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CITY & COUNTY OF SWANSEA | | Locality | SWANSEA | | Post town | Swansea | | Postcode | SA1 3SN | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL4 Mid and South West Wales | | ITL 3 | TLL43 Swansea | | Local authority | Swansea | | Electoral ward | Waterfront | | Westminster constituency | Swansea West | | Delivery location | TLL18 Swansea | ## CPV Codes ### Divisions - 48 - Software package and information systems - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48952000 - Public address systems - 79952000 - Event services - 79953000 - Festival organisation services - 79954000 - Party organisation services ## Release History - 13 Apr 2026 at 15:32 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/033426-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/033426-2026 13th April 2026 - Tender notice on Find a Tender ## Notice URLs - http://etenderwales.bravosolution.co.uk - http://www.swansea.gov.uk/dobusiness - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06814c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06814c.json.