--- title: "Fitness Equipment Service and Maintenance Contract" ocid: "ocds-h6vhtk-0681bc" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0681bc" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0681bc.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0681bc.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "CARMARTHENSHIRE COUNTY COUNCIL" published: "2026-04-14" --- # Fitness Equipment Service and Maintenance Contract Buyer: CARMARTHENSHIRE COUNTY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-0681bc [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0681bc) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0681bc.json) ## Summary Carmarthenshire County Council is currently in the planning stage for the "Fitness Equipment Service and Maintenance Contract," focused on servicing and maintaining fitness equipment across five leisure centres located within Carmarthenshire, Wales (region UKL14). This procurement process falls under the category of services and adheres to Welsh devolved regulations. Potential suppliers have until 14th May 2026 to participate in the preliminary market engagement, marking a key milestone in shaping the Council’s procurement strategy before the formal tender process begins. The Council is exploring contract duration options and seeking market insights into cost structures and service tiers to inform a compliant, value-for-money procurement approach. This tender presents significant opportunities for businesses specialising in fitness equipment repair, maintenance, and installation services, particularly those with experience in handling a diverse manufacturer portfolio and using digital asset management platforms like Orbit4. The contract, valued at £180,000 net (£216,000 gross), will span from October 2026 to September 2029, offering a stable business opportunity for small and medium-sized enterprises. Companies that can ensure equipment availability, support business continuity, and comply with health and safety standards will be well-positioned to compete. Additionally, the Council is keen on innovative approaches and efficient practices that can enhance service reliability and equipment availability, making this a promising proposition for forward-thinking suppliers. ## Notice Carmarthenshire County Council, through its Actif Sport & Leisure service, is exploring market capability and delivery options for a future service and maintenance contract covering fitness equipment across five leisure centres within the County (Carmarthen Leisure Centre, Amman Valley Leisure Centre, St Clears Leisure Centre, Llandovery Leisure Centre, and Newcastle Emlyn Leisure Centre). The Council's fitness equipment estate comprises a mixed portfolio of manufacturers, including Life Fitness, Technogym, Concept2, Black Box, Origin, Keiser and Wolverson, and supports the ongoing operation of fitness suites, studios and associated facilities. Existing service and maintenance arrangements for this equipment have reached the end of their contractual term, and the Council is seeking market input to help shape a compliant, value-for-money procurement approach. The anticipated scope of the future contract is expected to include planned servicing, reactive maintenance, fault repairs, and annual service certification across all in-scope equipment, with an emphasis on maintaining equipment availability, supporting business continuity, and ensuring compliance with relevant health and safety requirements. The Council is also interested in understanding market approaches to managing a mixed-manufacturer estate and the use of manufacturer-approved parts and competent engineers. The Council operates its leisure facilities using the Orbit4 asset management platform and is seeking feedback on the integration of service and maintenance activities with digital asset management systems, including ticket logging, response times, service reporting, and record-keeping for audit and assurance purposes. Market engagement responses will help inform proportionate requirements around system integration, service responsiveness, and management information. ### Planning Information The Council is considering several potential contract duration options, reflecting differing commencement dates across sites and the need for flexibility where equipment may be replaced during the contract term with new assets that include embedded maintenance arrangements. The engagement also seeks market insight into cost structures, service tiers for cardiovascular and resistance equipment, and approaches to delivering consistent service levels across multiple geographically dispersed sites. In addition, the Council seeks market feedback on supplier capacity and resilience to support a geographically dispersed estate; appropriate risk allocation and contract management practices for service and maintenance contracts of this nature; proportionate approaches to compliance, assurance, and record keeping; and any opportunities for innovation or efficiencies that could enhance equipment availability, service reliability, or overall value for money. This preliminary market engagement is intended solely to inform the Council’s procurement strategy, specification development, and risk assessment ahead of any formal tender process. It does not represent a commitment to proceed with procurement, determine the final scope or route to market, or confer any advantage on participating organisations. Interested parties are invited to respond to this preliminary market engagement by contacting the Lead Officer via email by the deadline stated. The Council may use a combination of written responses and follow up discussions to inform its understanding of the market. Follow up discussions, where offered, will be arranged by appointment only (e.g. via Microsoft Teams), time limited, and conducted on a consistent basis. Participation in any discussion is optional and does not confer any advantage in any subsequent procurement process. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/033656-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Apr 2026 | | Submission deadline | Not specified | | Future notice date | 28 May 2026 | | Award date | Not specified | | Contract period | 30 Sep 2026 - 30 Sep 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £180,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CARMARTHENSHIRE COUNTY COUNCIL | | Locality | CARMARTHEN | | Post town | Swansea | | Postcode | SA31 1JP | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL4 Mid and South West Wales | | ITL 3 | TLL42 South West Wales | | Local authority | Carmarthenshire | | Electoral ward | Carmarthen Town North and South | | Westminster constituency | Caerfyrddin | | Delivery location | TLL14 South West Wales | ## CPV Codes ### Divisions - 37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories - 50 - Repair and maintenance services - 51 - Installation services (except software) ### Codes - 37440000 - Fitness equipments - 50870000 - Repair and maintenance services of playground equipment - 51121000 - Installation services of fitness equipment ## Release History - 14 Apr 2026 at 10:20 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/033656-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/033656-2026 14th April 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.carmarthenshire.gov.wales - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0681bc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0681bc.json.