{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-068263-2026-07-08T16:35:42+01:00", "date": "2026-07-08T16:35:42+01:00", "ocid": "ocds-h6vhtk-068263", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PJDT-6566-GZNX", "name": "Southend-on-Sea City Council", "identifier": { "scheme": "GB-PPON", "id": "PJDT-6566-GZNX" }, "address": { "streetAddress": "Civic Centre, Victoria Avenue, Southend On Sea, Essex", "locality": "Southend-on-Sea", "postalCode": "SS2 6FA", "country": "GB", "countryName": "United Kingdom", "region": "UKH31" }, "contactPoint": { "name": "Lucy Gayler", "email": "procurementops@southend.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-05297446", "name": "FAIRWAY MOTORS (SOUTHEND) LIMITED", "identifier": { "scheme": "GB-COH", "id": "05297446" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PWLZ-3511-LLNL" } ], "address": { "streetAddress": "7 - 8 Britannia Business Park", "locality": "Southend On Sea", "postalCode": "SS2 6GE", "country": "GB", "countryName": "United Kingdom", "region": "UKH31" }, "contactPoint": { "email": "FAIRWAYMTRSLTD@OUTLOOK.COM" }, "roles": [ "supplier" ], "details": { "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "id": "GB-COH-02194749", "name": "PLANTEXPAND LIMITED", "identifier": { "scheme": "GB-COH", "id": "02194749" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PWQP-9821-GZWN" } ], "address": { "streetAddress": "C/O Aspreys Accountants Ltd, No.5 The Heights", "locality": "Weybridge", "postalCode": "KT13 0NY", "country": "GB", "countryName": "United Kingdom", "region": "UKJ25" }, "contactPoint": { "email": "dan.dickinson@plantexpand.com" }, "roles": [ "supplier" ], "details": { "url": "https://www.plantexpand.com/", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "id": "GB-COH-00278970", "name": "UNIVERSAL TYRE COMPANY (DEPTFORD) LIMITED(THE)", "identifier": { "scheme": "GB-COH", "id": "00278970" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PMXZ-6629-YNZV" } ], "address": { "streetAddress": "Icknield Street Drive", "locality": "Redditch", "postalCode": "B98 0DE", "country": "GB", "countryName": "United Kingdom", "region": "UKG12" }, "contactPoint": { "email": "Jameswhitney@lodgetyre.com" }, "roles": [ "supplier" ], "details": { "url": "http://www.halfordscfs.co.uk", "scale": "large", "vcse": false } } ], "buyer": { "id": "GB-PPON-PJDT-6566-GZNX", "name": "Southend-on-Sea City Council" }, "tender": { "id": "DN811962", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Fleet Sustainability and Compliance - Vehicle Maintenance and Repair", "description": "Southend-on-Sea City Council (SCC) is seeking to award a contract to three (3) Suppliers to provide SCC with a reliable, compliant, and high-quality fleet maintenance provision, that ensures the Council's vehicles remain safe, roadworthy, operationally available, and fully compliant with legal and manufacturer requirements when operating. This Service will cover the delivery of scheduled maintenance, reactive repairs, tyre services, and associated support activities as defined across the individual Lots, with the Suppliers required to meet the standards, responsibilities, and operational requirements set out in this specification. The requirements have been split into three (3) Lots; further information is set out below; Lot 1 Fleet Vehicle Routine Scheduled Maintenance Lot 2 Reactive Maintenance & Repairs Lot 3 Mobile Tyres Repairs & Replacement Local Government Reform and Re-organisation: The contracting authority is Southend-on-Sea City Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "50100000", "description": "Repair, maintenance and associated services of vehicles and related equipment" } ], "deliveryAddresses": [ { "region": "UKH31", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "50100000", "description": "Repair, maintenance and associated services of vehicles and related equipment" } ], "deliveryAddresses": [ { "region": "UKH31", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "50100000", "description": "Repair, maintenance and associated services of vehicles and related equipment" } ], "deliveryAddresses": [ { "region": "UKH31", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" } ], "value": { "amountGross": 480000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "submissionMethodDetails": "https://procurement.southend.gov.uk/southend/portal.nsf/index.htm The provisioning of documentation relating to the Procurement Process and the submission of Responses from interested Parties will be conducted electronically via Southend-on-Sea City Council's Electronic Tender Facility, ProContract: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm The Candidates must ensure that they have downloaded and are fully aware of all the information which they are required to be in receipt of. This will include; Procurement Specific Questionnaire, Technical (Quality) Responses, Commercial (Price) Submission, Tender Forms & Declarations. All submissions must be forms to be completed online via Pro Contract.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-05-11T15:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-05-06T15:00:00+01:00" }, "awardPeriod": { "endDate": "2026-06-22T23:59:59+01:00" }, "lots": [ { "id": "1", "title": "Fleet Vehicle Routine Scheduled Maintenance", "status": "complete", "value": { "amountGross": 300000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Technical (Quality)", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial (Price)", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2029-07-31T23:59:59+01:00", "maxExtentDate": "2030-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Provision to extend for an additional 12 months in one period." } }, { "id": "2", "title": "Reactive Maintenance & Repairs", "status": "complete", "value": { "amountGross": 160000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Technical (Quality)", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial (Price)", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2029-07-31T23:59:59+01:00", "maxExtentDate": "2030-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Provision to extend for an additional 12 months in one period." } }, { "id": "3", "title": "Mobile Tyres Repairs & Replacement", "status": "complete", "value": { "amountGross": 20000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Technical (Quality)", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "price", "name": "Commercial (Price)", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2029-07-31T23:59:59+01:00", "maxExtentDate": "2030-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Provision to extend for an additional 12 months in one period." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "L-1", "documentType": "biddingDocuments", "description": "The provisioning of documentation relating to the Procurement Process and the submission of Responses from interested Parties will be conducted electronically via Southend-on-Sea City Council's Electronic Tender Facility, ProContract: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm The Candidates must ensure that they have downloaded and are fully aware of all the information which they are required to be in receipt of. This includes the Procurement Specific Questionnaire, Technical (Quality) Responses, Commercial (Price) Submissions, Tender Forms & Declarations. All submissions must be forms to be completed online via Pro Contract. All key procurement timescales will be found within the ITT document attached to the tender pack on ProContract.", "url": "https://procurement.southend.gov.uk/southend/portal.nsf/index.htm" }, { "id": "033949-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/033949-2026", "datePublished": "2026-04-14T17:17:52+01:00", "format": "text/html" } ] }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 5, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 3, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 3, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" }, { "id": "5", "measure": "bids", "value": 3, "relatedLot": "2" }, { "id": "6", "measure": "finalStageBids", "value": 2, "relatedLot": "2" }, { "id": "7", "measure": "smeFinalStageBids", "value": 2, "relatedLot": "2" }, { "id": "8", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "2" }, { "id": "9", "measure": "bids", "value": 3, "relatedLot": "3" }, { "id": "10", "measure": "finalStageBids", "value": 2, "relatedLot": "3" }, { "id": "11", "measure": "smeFinalStageBids", "value": 1, "relatedLot": "3" }, { "id": "12", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "3" } ] }, "awards": [ { "id": "1", "title": "Lot 1 Fleet Vehicle Routine Scheduled Maintenance", "status": "pending", "date": "2026-07-08T00:00:00+01:00", "value": { "amountGross": 342417.6, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-05297446", "name": "FAIRWAY MOTORS (SOUTHEND) LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "50100000", "description": "Repair, maintenance and associated services of vehicles and related equipment" } ], "deliveryAddresses": [ { "region": "UKH31", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2026-07-20T23:59:59+01:00" }, "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2029-07-31T23:59:59+01:00", "maxExtentDate": "2030-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "One further option to extend by a 12 month period." }, "relatedLots": [ "1" ], "documents": [ { "id": "064390-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/064390-2026", "datePublished": "2026-07-08T16:35:42+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-07-08T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-07-21T23:59:59+01:00", "status": "scheduled" } ] }, { "id": "2", "title": "Lot 2 Reactive Maintenance & Repairs", "status": "pending", "date": "2026-07-08T00:00:00+01:00", "value": { "amountGross": 376611.6, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-02194749", "name": "PLANTEXPAND LIMITED" } ], "items": [ { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "50100000", "description": "Repair, maintenance and associated services of vehicles and related equipment" } ], "deliveryAddresses": [ { "region": "UKH31", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "standstillPeriod": { "endDate": "2026-07-20T23:59:59+01:00" }, "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2029-07-31T23:59:59+01:00", "maxExtentDate": "2030-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "One further option to extend by a 12 month period." }, "relatedLots": [ "2" ], "documents": [ { "id": "064390-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/064390-2026", "datePublished": "2026-07-08T16:35:42+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-07-08T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-07-21T23:59:59+01:00", "status": "scheduled" } ] }, { "id": "3", "title": "Lot 3 Mobile Tyres Repairs & Replacement", "status": "active", "date": "2026-07-08T00:00:00+01:00", "value": { "amountGross": 14880, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": false, "suppliers": [ { "id": "GB-COH-00278970", "name": "UNIVERSAL TYRE COMPANY (DEPTFORD) LIMITED(THE)" } ], "items": [ { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "50100000", "description": "Repair, maintenance and associated services of vehicles and related equipment" } ], "deliveryAddresses": [ { "region": "UKH31", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" } ], "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2029-07-31T23:59:59+01:00", "maxExtentDate": "2030-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "One further option to extend by a 12 month period." }, "relatedLots": [ "3" ], "documents": [ { "id": "064390-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/064390-2026", "datePublished": "2026-07-08T16:35:42+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-07-08T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-07-21T23:59:59+01:00", "status": "scheduled" } ] } ] }