---
title: "Fleet Sustainability and Compliance - Vehicle Maintenance and Repair"
ocid: "ocds-h6vhtk-068263"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068263"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-068263.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-068263.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SOUTHEND-ON-SEA CITY COUNCIL"
published: "2026-07-08"
---

# Fleet Sustainability and Compliance - Vehicle Maintenance and Repair

Buyer: SOUTHEND-ON-SEA CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-068263

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## Summary

The procurement process was initiated by Southend-on-Sea City Council for the "Fleet Sustainability and Compliance - Vehicle Maintenance and Repair" contract, targeting the industry category of repair, maintenance, and associated services of vehicles. The procurement covers the complete range of scheduled maintenance and reactive repairs, broken into three distinct lots: routine scheduled maintenance, reactive maintenance and repairs, and mobile tyre repairs and replacements. Key dates include the contract start on 1st August 2026 and an option to extend the contract by 12 months after its end on 31st July 2029. The procurement method was an open procedure and aimed at ensuring the council's fleet remains compliant, operational, and safe across vehicles of various types, located within Southend on Sea, Essex.

This tender provides significant opportunities for businesses, especially SMEs, given the lotting structure designed to increase competition. Companies involved in vehicle maintenance and repair services, including those offering mobile tyre services, can benefit from participating in this procurement, which offers substantial growth prospects by serving the public sector demand. The successful bidders, like FAIRWAY MOTORS (SOUTHEND) LIMITED and PLANTEXPAND LIMITED, illustrate that SMEs with the capability for quick and efficient customer response and compliance with stringent regulations are well-suited to thrive in this contractual environment. The procurement's open nature further enhances opportunities for various businesses to compete and secure a position in public procurement contracts, promoting business growth and expansion.

## Notice

Southend-on-Sea City Council (SCC) is seeking to award a contract to three (3) Suppliers to provide SCC with a reliable, compliant, and high-quality fleet maintenance provision, that ensures the Council's vehicles remain safe, roadworthy, operationally available, and fully compliant with legal and manufacturer requirements when operating. This Service will cover the delivery of scheduled maintenance, reactive repairs, tyre services, and associated support activities as defined across the individual Lots, with the Suppliers required to meet the standards, responsibilities, and operational requirements set out in this specification. The requirements have been split into three (3) Lots; further information is set out below; Lot 1 Fleet Vehicle Routine Scheduled Maintenance Lot 2 Reactive Maintenance & Repairs Lot 3 Mobile Tyres Repairs & Replacement Local Government Reform and Re-organisation: The contracting authority is Southend-on-Sea City Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.

### Lot Information

Fleet Vehicle Routine Scheduled Maintenance

Renewal: Provision to extend for an additional 12 months in one period.

Reactive Maintenance & Repairs

Renewal: Provision to extend for an additional 12 months in one period.

Mobile Tyres Repairs & Replacement

Renewal: Provision to extend for an additional 12 months in one period.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/064390-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Jul 2026 |
| Submission deadline | 11 May 2026 |
| Future notice date | Not specified |
| Award date | 7 Jul 2026 |
| Contract period | 31 Jul 2026 - 31 Jul 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £480,000 |
| Lots value | £480,000 |
| Awards value | £733,908 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active, Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTHEND-ON-SEA CITY COUNCIL |
| Locality | SOUTHEND-ON-SEA |
| Post town | Southend-on-Sea |
| Postcode | SS2 6FA |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH3 Essex |
| ITL 3 | TLH31 Southend-on-Sea |
| Local authority | Southend-on-Sea |
| Electoral ward | Victoria |
| Westminster constituency | Southend East and Rochford |
| Delivery location | TLH31 Southend-on-Sea |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 3 |
| Supplier names | FAIRWAY MOTORS (SOUTHEND; PLANTEXPAND; UNIVERSAL TYRE COMPANY (DEPTFORD) LIMITED(THE |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50100000 - Repair, maintenance and associated services of vehicles and related equipment

## Release History

- 8 Jul 2026 at 15:35 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/064390-2026
- 14 Apr 2026 at 16:17 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/033949-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/064390-2026
  8th July 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/033949-2026
  14th April 2026 - Tender notice on Find a Tender
- https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
  The provisioning of documentation relating to the Procurement Process and the submission of Responses from interested Parties will be conducted electronically via Southend-on-Sea City Council's Electronic Tender Facility, ProContract: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm The Candidates must ensure that they have downloaded and are fully aware of all the information which they are required to be in receipt of. This includes the Procurement Specific Questionnaire, Technical (Quality) Responses, Commercial (Price) Submissions, Tender Forms & Declarations. All submissions must be forms to be completed online via Pro Contract. All key procurement timescales will be found within the ITT document attached to the tender pack on ProContract.

## Notice URLs

- http://www.halfordscfs.co.uk
- https://procurement.southend.gov.uk/southend/portal.nsf/index.htmTheprovisioningofdocumentationrelatingtotheProcurementProcessandthesubmissionofResponsesfrominterestedPartieswillbeconductedelectronicallyviaSouthend-on-SeaCityCouncil'sElectronicTenderFacility,ProContract:https://procurement.southend.gov.uk/southend/portal.nsf/index.htmTheCandidatesmustensurethattheyhavedownloadedandarefullyawareofalltheinformationwhichtheyarerequiredtobeinreceiptof.Thiswillinclude;ProcurementSpecificQuestionnaire,Technical(Quality)Responses,Commercial(Price)Submission,TenderForms&Declarations.AllsubmissionsmustbeformstobecompletedonlineviaProContract.
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.plantexpand.com/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068263. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-068263.json.