{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-06834f-2026-05-29T10:41:57+01:00", "date": "2026-05-29T10:41:57+01:00", "ocid": "ocds-h6vhtk-06834f", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PMHN-4896-GDML", "name": "Lyme Regis Town Council", "identifier": { "scheme": "GB-PPON", "id": "PMHN-4896-GDML" }, "address": { "streetAddress": "Lyme Regis Town Council Office, St Michaels Business Centre, Church Street,", "locality": "Lyme Regis", "postalCode": "DT7 3DB", "country": "GB", "countryName": "United Kingdom", "region": "UKK25" }, "contactPoint": { "name": "Sam O'Connell", "email": "Operationsmanager@lymeregistowncouncil.gov.uk", "telephone": "(01297) 445175" }, "roles": [ "buyer" ], "details": { "url": "https://www.lymeregistowncouncil.gov.uk/", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-15940110", "name": "Pristine Deep Cleaning Company Ltd", "identifier": { "scheme": "GB-COH", "id": "15940110" }, "address": { "streetAddress": "Flat 8 Sunset House", "locality": "Seaton", "postalCode": "EX12 2PN", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "email": "enquiries@pristinedeepcleaningcompany.co.uk", "telephone": "07526323650" }, "roles": [ "supplier" ], "details": { "url": "https://www.pristinedeepcleaningcompany.co.uk/", "scale": "sme", "vcse": false } } ], "buyer": { "id": "GB-PPON-PMHN-4896-GDML", "name": "Lyme Regis Town Council" }, "tender": { "id": "Cleaning Services Contract for Multiple Council Sites (2026-2027)", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "LRTC/CLS/20262027", "description": "Provision of cleaning services across multiple Council-managed sites, including offices, welfare buildings, the Guildhall and public convenience facilities. The contract includes routine and periodic cleaning, multi-daily servicing of public toilets, and associated operational duties.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "90911000", "description": "Accommodation, building and window cleaning services" } ], "deliveryAddresses": [ { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 228000, "amount": 190000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Below threshold - open competition", "mainProcurementCategory": "services", "aboveThreshold": false, "submissionMethodDetails": "Tenders must be submitted electronically by email to: operationsmanager@lymeregistowncouncil.gov.uk The email subject line must clearly state: \"LRTC/CLS/20262027 - Cleaning Services Tender Submission\" All tender documents forming the submission must be included as email attachments or via a secure download link. Tenders must be received by the stated deadline. Late submissions will not be accepted. All clarification requests must be made in accordance with the procedures set out in the Invitation to Tender (ITT). Important notice: This opportunity is also published on the Contracts Finder portal. - https://www.contractsfinder.service.gov.uk/notice/4adf5721-fb6b-417a-bd9c-5b671e4cd4ee?origin=SearchResults&p=1 Suppliers are however advised to refer to this Find a Tender notice for the legally applicable tender notice and any future related notices.", "submissionTerms": { "electronicSubmissionPolicy": "notAllowed" }, "tenderPeriod": { "endDate": "2026-04-30T23:59:00+01:00" }, "enquiryPeriod": { "endDate": "2026-04-23T23:59:00+01:00" }, "lots": [ { "id": "1", "status": "complete", "value": { "amountGross": 228000, "amount": 190000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Contract Price", "description": "Tenderers pricing submissions will be evaluated in accordance with the Pricing Schedule and the methodology set out in the Evaluation Scoring Matrix.", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health & Safety Management and Compliance", "description": "Assessment of the tenderer's health and safety management arrangements, risk assessments, safe systems of work, training, and compliance with relevant legislation.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Environmental Management", "description": "Assessment of environmentally responsible cleaning practices, waste management, use of environmentally friendly products, and measures to minimise environmental impact.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Relevant Experience and References", "description": "Assessment of relevant experience, capacity to deliver similar services, and quality of references provided.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Contract Price", "description": "Tenderers pricing submissions will be evaluated in accordance with the Pricing Schedule and the methodology set out in the Evaluation Scoring Matrix.", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health & Safety Management and Compliance", "description": "Assessment of the tenderer's health and safety management arrangements, risk assessments, safe systems of work, training, and compliance with relevant legislation.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Environmental Management", "description": "Assessment of environmentally responsible cleaning practices, waste management, use of environmentally friendly products, and measures to minimise environmental impact.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Relevant Experience and References", "description": "Assessment of relevant experience, capacity to deliver similar services, and quality of references provided.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2027-05-31T23:59:59+01:00", "maxExtentDate": "2028-05-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract may be extended for up to one additional period of one (1) year. Any extension will be at the sole discretion of the Council and will be subject to: * satisfactory performance against the agreed Key Performance Indicators (KPIs); * completion of a formal performance review; * continued service requirement by the Council; and * budget availability and internal governance approval. Any extension will be confirmed in writing and is not guaranteed." }, "hasOptions": true, "options": { "description": "The contract includes an option to extend for up to one additional period of one (1) year beyond the initial contract term. Any extension will be at the sole discretion of the Council and will be subject to satisfactory performance against the agreed Key Performance Indicators (KPIs), completion of a formal performance review, continued service requirements, budget availability, and internal governance approval. No extension is automatic or guaranteed, and any extension will be confirmed in writing by the Council." } } ], "documents": [ { "id": "A-14800", "documentType": "biddingDocuments", "description": "This attachment contains the full Tender Pack for the Cleaning Services Contract for Multiple Council Sites (2026-2027), including the Invitation to Tender (ITT), Contract Specification, Pricing Schedule, Evaluation Scoring Matrix, Selection Questionnaire, Supplier Submission Checklist, KPI Framework, Form of Tender, and Terms and Conditions of Contract. All documents should be read in full before submitting a tender.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14800", "format": "application/x-zip-compressed" }, { "id": "034338-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/034338-2026", "datePublished": "2026-04-15T15:41:05+01:00", "format": "text/html" }, { "id": "034378-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/034378-2026", "datePublished": "2026-04-15T16:11:16+01:00", "format": "text/html" } ], "amendments": [ { "id": "034378-2026", "description": "Important notice: This opportunity is also published on the Contracts Finder portal. - https://www.contractsfinder.service.gov.uk/notice/4adf5721-fb6b-417a-bd9c-5b671e4cd4ee?origin=SearchResults&p=1 Suppliers are advised to refer to the Find a Tender notice for the legally applicable tender notice and any future related notices." } ] }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 18, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 18, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 18, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "Cleaning Services Contract for Multiple Council Sites (2026-2027)", "status": "active", "date": "2026-05-19T00:00:00+01:00", "value": { "amountGross": 56053.8, "amount": 46711.5, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": false, "suppliers": [ { "id": "GB-COH-15940110", "name": "Pristine Deep Cleaning Company Ltd" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "90900000", "description": "Cleaning and sanitation services" } ], "deliveryAddresses": [ { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2027-05-31T23:59:59+01:00", "maxExtentDate": "2028-05-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract includes the option for the Council to extend the Agreement for further periods of up to one (1) additional year beyond the initial 12-month contract term. Any extension will be subject to: - satisfactory performance by the Contractor, including achievement of required service standards and responsiveness - completion of a formal performance review by the Council - continued operational requirement for the service - mutual agreement between the Council and the Contractor The decision to extend the contract will be at the sole discretion of the Council and will be confirmed in writing prior to the expiry of the initial contract term. No extension is automatic, and the Council is under no obligation to exercise this option." }, "hasOptions": true, "options": { "description": "The contract includes options for extension and additional services (e.g. ad hoc works and call-out provisions) as set out in the Pricing Schedule." }, "relatedLots": [ "1" ], "documents": [ { "id": "050621-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/050621-2026", "datePublished": "2026-05-29T09:54:50+01:00", "format": "text/html" } ], "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-05-29T23:59:59+01:00", "status": "scheduled" } ] } ], "contracts": [ { "id": "1", "awardID": "1", "status": "active", "period": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2027-05-31T23:59:59+01:00", "maxExtentDate": "2028-05-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract may be extended for a further period of up to one (1) additional year beyond the initial 12-month term. Any extension will be subject to satisfactory performance by the Contractor, including compliance with service standards and responsiveness, completion of a formal performance review, continued operational need, and mutual agreement between the parties. The decision to extend the contract is at the sole discretion of the Council and will be confirmed in writing prior to the expiry of the initial contract period. No extension is automatic." }, "hasOptions": true, "options": { "description": "extension ad hoc works" }, "value": { "amountGross": 112107.6, "amount": 93423, "currency": "GBP" }, "aboveThreshold": false, "dateSigned": "2026-05-29T00:00:00+01:00", "agreedMetrics": [ { "id": "1", "title": "Service Delivery and Reliability", "description": "Description Measurement of the Contractor's ability to deliver all scheduled cleaning services in accordance with agreed frequencies, site requirements and operational standards. This includes attendance levels, provision of sickness and holiday cover, and consistent completion of all required service visits across Council sites. Performance will be monitored through service records, attendance tracking and monthly review in line with the Council's KPI framework for reliability and service delivery.", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "2", "title": "Cleaning Quality and Standards", "description": "Assessment of the quality of cleaning services across all locations to ensure that facilities are maintained to a consistently high standard of cleanliness, hygiene and presentation appropriate for both staff and public use. Performance will be evaluated through inspections, feedback and scoring against agreed cleaning standards as set out in the Contract Specification and KPI framework.", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "3", "title": "Management, Responsiveness and Compliance", "description": "Evaluation of contractor management, supervision and responsiveness, including communication with the Council, handling of issues and complaints, and adherence to Health and Safety procedures, safe systems of work, and environmental requirements such as waste management and appropriate handling of cleaning chemicals.", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] } ], "documents": [ { "id": "050689-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/050689-2026", "datePublished": "2026-05-29T10:41:57+01:00", "format": "text/html" } ] } ] }