--- title: "LFR - Asset Management System" ocid: "ocds-h6vhtk-068372" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068372" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-068372.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-068372.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "LINCOLNSHIRE COUNTY COUNCIL" published: "2026-04-15" --- # LFR - Asset Management System Buyer: LINCOLNSHIRE COUNTY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-068372 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068372) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-068372.json) ## Summary Lincolnshire County Council is currently in the planning stage of procuring an Asset Management System for Lincolnshire Fire and Rescue. This market engagement, part of the Procurement Act 2023, aims to gather insights from suppliers regarding the capabilities and innovation in digital asset management systems. The Council is seeking feedback on numerous aspects, including delivery models and commercial approaches, to shape future procurement. The engagement involves a Market Engagement Questionnaire, which must be completed by 1st May 2026, with a focus on inventory management software suited for varied asset lifecycles. This initial stage sets no formal commitments but provides significant groundwork for subsequent procurement proceedings, with a planned contract period from November 2026 to November 2031. This preliminary market engagement presents substantial opportunities for businesses specialising in inventory management software packages. SMEs and VCSE organisations are particularly encouraged to participate, given the favourable contract terms and emphasis on scalability and interoperability. By contributing insights, businesses can potentially influence the procurement strategy and align their offerings with specific requirements such as regulatory compliance, data quality enhancement, and seamless integration with existing systems. Moreover, the engagement allows companies to showcase their technological advancements and propose innovative solutions beneficial for the Fire and Rescue Service operations. This is a unique chance for businesses to strategically position themselves in the procurement process and contribute to the evolution of asset management systems in the public sector. ## Notice Lincolnshire Fire and Rescue is undertaking Preliminary Market Engagement (PME) in accordance with the Procurement Act 2023 to inform the development of a future procurement for an Asset Management Software (AMS) solution to support Fire and Rescue Service operations. The Authority seeks to understand current market capability, innovation, delivery models, and commercial approaches for digital asset management systems that can support the full lifecycle management of both operational and non-operational assets. The intended solution is expected to provide a centralised, accurate, and fully auditable system for managing assets from acquisition through to disposal. It should support improved asset visibility and availability, condition monitoring, inspection and maintenance scheduling, and robust reporting, with appropriate access controls for operational, technical, and managerial users. The Authority is particularly interested in how modern solutions can enhance regulatory compliance, resilience, operational readiness, data quality, and integration with existing systems, enabling improved decision-making through reliable asset data and automated processes. Through this PME, the Authority is seeking supplier feedback to help refine its requirements, procurement strategy, commercial model, and delivery approach. Engagement may cover topics such as functional capability, implementation and data migration, security and hosting options, support and training models, scalability, interoperability, and contract management. All information provided at this stage is indicative only. Requirements, scope, contract structure, and timelines are subject to change and will be informed by the outcomes of this engagement. Participation in this PME is voluntary and will not confer any advantage or disadvantage in any subsequent procurement process. The Authority will conduct the PME in an open, transparent, and proportionate manner to ensure fair and effective competition. ### Planning Information 1. Market Engagement Questionnaire 1.1. This stage of the project enables the Council to understand strengths and weakness of options; technologies; methodologies and/ or solutions available to deliver the scheme. 1.2. LCC will consider responses received as part of this Market Engagement to help inform options and further decision making. 1.3. For avoidance of doubt, this stage of the project is not part of a formal procurement process, and the Council is not committing, at this stage, to carrying out such process. 1.4. Participation or non-participation in this Market Engagement shall not prevent any Supplier in a potential procurement process, nor is it intended that any information supplied shall place any Supplier at an advantage in any forthcoming procurement. 1.5. Any queries regarding this opportunity must be submitted via the Panacea e-tending Portal. Although the source of any questions will be kept confidential, both the query itself and the Council’s response may be shared with other interested parties at the sole discretion of Lincolnshire County Council. 1.6. Participation in this Market Engagement will be at each Supplier’s own cost. No expense in responding to this process will be reimbursed by the Council. 1.7. Those wishing to reply to the questionnaire should complete the form below and respond via Panacea direct message by 1st May 2026: 4pm ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/034390-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Apr 2026 | | Submission deadline | Not specified | | Future notice date | 1 May 2026 | | Award date | Not specified | | Contract period | 30 Nov 2026 - 29 Nov 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £80,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LINCOLNSHIRE COUNTY COUNCIL | | Locality | LINCOLN | | Post town | Lincoln | | Postcode | LN1 1YL | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF3 Lincolnshire | | ITL 3 | TLF30 Lincolnshire CC | | Local authority | Lincoln | | Electoral ward | Carholme | | Westminster constituency | Lincoln | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48430000 - Inventory management software package ## Release History - 15 Apr 2026 at 15:30 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/034390-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/034390-2026 15th April 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.lincolnshire.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068372. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-068372.json.