---
title: "FHFT - NC - Electronic Document Management Solution (EDMS)"
ocid: "ocds-h6vhtk-0683bb"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0683bb"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0683bb.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0683bb.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "FRIMLEY HEALTH NHS FOUNDATION TRUST"
published: "2026-04-16"
---

# FHFT - NC - Electronic Document Management Solution (EDMS)

Buyer: FRIMLEY HEALTH NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-0683bb

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0683bb)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0683bb.json)

## Summary

Frimley Health NHS Foundation Trust, located in Frimley, United Kingdom, has completed its procurement process for an Electronic Document Management Solution (EDMS). The procurement falls under a direct award method, referencing the NHS Commercial Solutions framework and the Digital Document Solutions framework to ensure value for money. The procurement is categorised in the services industry, specifically targeting document management software packages and services. The contract, awarded to Hyland UK Operations Limited, based in Maidenhead, is scheduled to commence on 1st June 2026 and conclude on 31st May 2029. Key dates include a pending signature milestone due by 18th May 2026. The total value of the contract stands at £605,682.82, reflecting its significance within the public authority-central government sector.

This tender offers substantial business growth opportunities for companies specialising in document management solutions and services. As the award was made through a direct procurement process, businesses with an established presence or experience in providing digital document solutions for healthcare can find valuable prospects. Large enterprises capable of delivering comprehensive electronic documentation platforms will be particularly suited to such opportunities, as demonstrated by Hyland UK Operations Limited's role as the supplier. Engaging in similar tendering processes with public health institutions could pave the way for expanding technological offerings and enhancing service capabilities in the healthcare sector.

## Notice

A secure digital platform to be used by the Trust to create, store, manage and retrieve patient records and operational documents.

### Procurement Information

Benchmarking has been carried out via the NHS Commercial Solutions - Digital Document Solutions framework with suppliers that have the capability to provide an EDMS solution to establish value for money.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/034505-2026 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Apr 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 16 Apr 2026 |
| Contract period | 31 May 2026 - 31 May 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £504,735 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FRIMLEY HEALTH NHS FOUNDATION TRUST |
| Locality | FRIMLEY |
| Post town | Guildford |
| Postcode | GU16 7UJ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ25 West Surrey |
| Local authority | Surrey Heath |
| Electoral ward | Frimley |
| Westminster constituency | Surrey Heath |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HYLAND UK OPERATIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48311000 - Document management software package
- 72512000 - Document management services

## Release History

- 16 Apr 2026 at 08:51 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/034505-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/034505-2026
  16th April 2026 - Transparency notice on Find a Tender

## Notice URLs

- https://www.fhft.nhs.uk
- https://www.hyland.com/en
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0683bb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0683bb.json.