---
title: "Records Management"
ocid: "ocds-h6vhtk-0684c3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0684c3"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0684c3.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0684c3.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "KARBON HOMES"
published: "2026-04-17"
---

# Records Management

Buyer: KARBON HOMES  
Current stage: Award  
OCID: ocds-h6vhtk-0684c3

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0684c3)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0684c3.json)

## Summary

Karbon Homes has concluded a procurement process for "Records Management," focusing on services related to records management, scanning, digital workflows, and cloud-based hosting. This contracting process falls under the industry category of services and is geographically situated in the UKC region. The procurement stage is complete, with the contract successfully awarded on 17th April 2026 to Cleardata UK Limited. The procurement was conducted using a limited method, specifically an award procedure without prior publication due to its exemption from directive application. The awarded contract linked to lot 1 includes optional extensions of up to 24 months; however, the lot status is marked as cancelled, which might indicate changes post-award.

This tender presents significant opportunities for companies specialising in digital solutions, storage, or records management to forge business relationships or expand their portfolio of public sector clients. The direct award method chosen reflects potential exclusivity or specific capability requirements of the supplier, Cleardata UK Limited, an SME situated in Blyth, serving as the sole recipient of the contract valued at £175,000. This aligns with businesses that have tailored offerings capable of meeting niche demands from public entities like Karbon Homes, creating pathways for businesses adept at delivering specialised records and information management services.

## Notice

Records management and associated services such as Scanning, Combined Digital Workflow and Cloud Based Hosting.

### Lot Information

Lot 1

Records management and associated services such as Scanning, Combined Digital Workflow and Cloud Based Hosting.

Options: 1 x 24 month optional extension

### Procurement Information

Direct award to supplier on RM6175 - Records Information Management, Digital Solutions and Associated Services

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/034971-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Apr 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 16 Apr 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £175,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | KARBON HOMES |
| Locality | NEWCASLE |
| Post town | Newcastle upon Tyne |
| Postcode | NE12 8EG |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | North Tyneside |
| Electoral ward | Longbenton & Benton |
| Westminster constituency | Newcastle upon Tyne North |
| Delivery location | TLC North East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CLEARDATA |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79996100 - Records management

## Release History

- 17 Apr 2026 at 08:29 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/034971-2026

## Notice URLs

- https://www.karbonhomes.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0684c3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0684c3.json.