---
title: "Fuel Management Tender"
ocid: "ocds-h6vhtk-06867e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06867e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06867e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06867e.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "LEICESTER CITY COUNCIL"
published: "2026-04-20"
---

# Fuel Management Tender

Buyer: LEICESTER CITY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-06867e

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06867e)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06867e.json)

## Summary

Leicester City Council has issued an active tender for a Fuel Management System (FMS) intended to monitor and report on fuel usage across its fleet, comprising approximately 800 vehicles. This procurement opportunity, titled "Fuel Management Tender", falls under the industry category of software package and information systems and is located within the Leicester area. The process, characterised by an open procurement method, requires submissions via an e-tendering portal by 18th May 2026 at 09:00 hrs. It's imperative for bidders to submit before this deadline to avoid exclusion, with the tender currently in the ‘Tender’ stage. Businesses interested in this opportunity should ensure compatibility with Leicester City Council's requirements regarding fuel dispensing, reporting, and integration with existing systems.

This tender presents significant opportunities for enterprises focused on developing robust, scalable software solutions tailored for fleet management and fuel tracking systems. It is particularly suited for small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) aiming to deliver highly functional systems that enhance operational efficiency and environmental compliance. The successful business will not only supply hardware and software but also oversee system configuration, training, and support, offering potential for growth through the establishment of a long-term relationship with a sub-central public authority. Given the requirements for scalability, accuracy, and user-friendly features, companies with proven expertise in integrated management systems are well-positioned to compete for this contract, which has a gross value of £174,000 and a possible contract period extending beyond five years.

## Notice

Leicester City Council requires a Fuel Management System (FMS) to monitor, control and report on fuel usage across its fleet of vehicles and machinery circa 800 vehicles and plant. The solution must be compatible and installed across multiple locations within the Leicester area. The system must enable secure fuel dispensing through authorised methods (e.g. RFID, vehicle tags), provide accurate, real-time tracking of fuel transactions and stock levels; and generate detailed reporting on fuel by vehicle, operator and site. It must also include configurable alerts (e.g. low fuel, anomalies) support environmental and audit reporting, and integrate seamlessly with existing council systems, including fleet management. The system must be robust, scalable and user-friendly with high availability, role-based access control, and compliance with applicable fuel storage, environmental and data security regulations. The successful tenderer will be responsible for end-to-end delivery including the supply of hardware and software, system configuration, user training, documentation and post-deployment support. The FMS must enhance operational efficiency, reduce fuel loss and provide the transparency and accountability required by the council's governance and reporting obligations.

### Lot Information

Lot 1

Options: Additional licences if required.

Renewal: The total possible contract duration is five (5) years, which consists of an initial term of four (4) years with the option to extend for up to a further one (1) year. The Contract will commence upon execution of the Contract, with the applied Term commencing on the 1st March 2027.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/035700-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Apr 2026 |
| Submission deadline | 18 May 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Mar 2027 - 28 Feb 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £145,000 |
| Lots value | £145,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LEICESTER CITY COUNCIL |
| Locality | LEICESTER |
| Post town | Leicester |
| Postcode | LE1 1FZ |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF21 Leicester |
| Local authority | Leicester |
| Electoral ward | Castle |
| Westminster constituency | Leicester South |
| Delivery location | TLF21 Leicester |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 20 Apr 2026 at 13:47 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/035700-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/035700-2026
  20th April 2026 - Tender notice on Find a Tender

## Notice URLs

- https://procontract.due-north.com/Advert?advertId=31f6f64b-bc3c-f111-813c-005056b64545
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.leicester.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06867e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06867e.json.