---
title: "Replacement Audio-Visual and Webcasting System - West Sussex County Council"
ocid: "ocds-h6vhtk-06871d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06871d"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06871d.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06871d.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "WEST SUSSEX COUNTY COUNCIL"
published: "2026-06-01"
---

# Replacement Audio-Visual and Webcasting System - West Sussex County Council

Buyer: WEST SUSSEX COUNTY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-06871d

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06871d.json)

## Summary

West Sussex County Council is initiating a tender for the full replacement of their existing Audio-Visual and webcasting system in the Council Chamber and support Committee Rooms located in Chichester, West Sussex. The project, titled "Replacement Audio-Visual and Webcasting System," is in the tender stage with an anticipated contract start date on 1st September 2026 and completion by 30th August 2030. Key dates to be aware of include site visits scheduled for 11th, 15th, and 18th June 2026, with the tender period concluding on 29th June 2026. Valued at up to £396,000, the procurement falls under the services category using an open procedure, inviting eligible vendors to register interest through the Atamis platform.

This tender presents a significant opportunity for businesses specialising in software-related services, AV systems, and webcasting technologies. Companies capable of delivering high-quality, integrated technical solutions that meet the tender's economic and technical criteria will find this opportunity particularly appealing. With requirements supporting SMEs, businesses in this domain can leverage this chance for growth by fulfilling the operational needs of West Sussex County Council and establishing a foothold in local government contracts. Participation also offers the potential for long-term business relationships and scalability within the public sector.

## Notice

West Sussex County Council (the Council) requires a full replacement of the existing Audio-Visual (AV) and webcasting system installed in the Council Chamber and supporting Committee Rooms based in Chichester, West Sussex. The Council requires the refresh work to be carried out during the Autumn of 2026 and be operational by mid-November 2026. West Sussex County Council has published this contract opportunity on the West Sussex Atamis platform: https://atamis-7669.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects&searchStr=&sortStr=Recently+Published&page=1&filters=&County= The Council will be holding site visit days at Chichester County Hall on -11 June 2026 (All Day) -15 June 2026 (AM only) -18 June 2026 (All Day) and Bidders will be able to book a day/time using the messaging function on the Portal

### Planning Information

The Council has engaged suppliers with experience in providing Council Chamber AV system to local authorities.
This engagement allowed the team to develop an internal proposal for the use of capital funds for the prospective purchase of the system.
The engagement took place between 01/06/2025 - 31/01/2026

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/051519-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Jun 2026 |
| Submission deadline | 29 Jun 2026 |
| Future notice date | 18 May 2026 |
| Award date | Not specified |
| Contract period | 31 Aug 2026 - 30 Aug 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £330,000 |
| Lots value | £330,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST SUSSEX COUNTY COUNCIL |
| Locality | CHICHESTER |
| Post town | Portsmouth |
| Postcode | PO19 1RG |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ27 West Sussex (South West) |
| Local authority | Chichester |
| Electoral ward | Chichester Central |
| Westminster constituency | Chichester |
| Delivery location | TLJ2 Surrey, East and West Sussex, TLJ27 West Sussex (South West), TLJ28 West Sussex (North East) |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72260000 - Software-related services

## Release History

- 1 Jun 2026 at 14:49 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/051519-2026
- 21 Apr 2026 at 10:22 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/035995-2026
- 21 Apr 2026 at 10:16 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/035987-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/051519-2026
  1st June 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/035995-2026
  21st April 2026 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/035987-2026
  21st April 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://atamis-7669.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects&searchStr=&sortStr=Recently+Published&page=1&filters=&County=
- https://atamis-7669.my.site.com/ProSpend__CustomCommunitiesLogin?startURL=%2Fhome%2Fhome.jsp
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.westsussex.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06871d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06871d.json.