---
title: "ID 6509258 - DFC - NMNI - Key management system for all museum sites - PRE-MARKET ENGAGEMENT"
ocid: "ocds-h6vhtk-0689d6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0689d6"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0689d6.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0689d6.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "NATIONAL MUSEUMS NI"
published: "2026-04-23"
---

# ID 6509258 - DFC - NMNI - Key management system for all museum sites - PRE-MARKET ENGAGEMENT

Buyer: NATIONAL MUSEUMS NI  
Current stage: Planning  
OCID: ocds-h6vhtk-0689d6

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## Summary

The National Museums Northern Ireland, acting under the Department for Communities, is in the planning stage of a procurement process dedicated to implementing a Key Management System across all its museum sites. This tender is conducted under Northern Irish devolved regulations and seeks to engage with the market through a preliminary engagement questionnaire, which must be completed by 26th May 2026. Situated in Holywood, the buying organisation invites interested parties to participate in this procurement for goods and services, particularly focusing on security equipment and systems support services.

This tender presents a promising business growth opportunity, particularly for firms specialising in security systems and technical support services. Valued at approximately £4.8 million, it spans a potential contract period of eight years, demonstrating substantial commercial advantage for capable bidders. Businesses that have experience in providing security and computer support services are well-suited to compete and fulfil the requirements of this extensive contract, with the procurement process set to formally begin post the preliminary market engagement. The strategic execution of this Key Management System could pioneer advancements in digital security management across the museum infrastructure in Northern Ireland.

## Notice

**Preliminary Market Engagement** The Department for Communities, National Museums Northern Ireland (NMNI), is preparing to initiate a procurement process to establish a contract for a the provision, support and maintenance of a Key Management System for all NMNI sites. The contract duration is estimated to be 8 years. The potential scale and scope of this contract is such that it offers a significant opportunity to bidders. Prior to initiating the procurement, NMNI wishes to establish the level of market interest in participating in the procurement process. The questionnaire must be completed and submitted via eTendersNI by the engagement deadline of 3pm on 26th May 2026. Please see document entitled "ID 6509258 - PME Questionnaire Key Management System" in CfT documents for further detail.

### Planning Information

If you wish to participate in the Contracting Authority’s Preliminary Market Engagement for this requirement, a questionnaire for completion is available via eTendersNI under ID 6509258. The questionnaire must be completed and submitted via eTendersNI by the engagement deadline date and time detailed above.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/037173-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Apr 2026 |
| Submission deadline | Not specified |
| Future notice date | 1 Sep 2026 |
| Award date | Not specified |
| Contract period | 1 Jan 2027 - 31 Dec 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £400,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL MUSEUMS NI |
| Additional buyers | CPD - SUPPLIES & SERVICES DIVISION |
| Locality | HOLYWOOD |
| Post town | Northern Ireland |
| Postcode | BT18 0EU |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Sydenham |
| Westminster constituency | Belfast East |
| Delivery location | TLN Northern Ireland |

## CPV Codes

### Divisions

- 35 - Security, fire-fighting, police and defence equipment
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 35000000 - Security, fire-fighting, police and defence equipment
- 35100000 - Emergency and security equipment
- 35120000 - Surveillance and security systems and devices
- 35121000 - Security equipment
- 44520000 - Locks, keys and hinges
- 72220000 - Systems and technical consultancy services
- 72250000 - System and support services
- 72253000 - Helpdesk and support services
- 72253200 - Systems support services
- 72500000 - Computer-related services
- 72610000 - Computer support services
- 72611000 - Technical computer support services

## Release History

- 23 Apr 2026 at 14:00 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/037173-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/037173-2026
  23rd April 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.nationalmuseumsni.org/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0689d6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0689d6.json.