---
title: "002562 Off-site Storage and retrieval of Master Negative Microfilm Collection"
ocid: "ocds-h6vhtk-068ac6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068ac6"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-068ac6.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-068ac6.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "BRITISH LIBRARY BOARD"
published: "2026-04-24"
---

# 002562 Off-site Storage and retrieval of Master Negative Microfilm Collection

Buyer: BRITISH LIBRARY BOARD  
Current stage: Award  
OCID: ocds-h6vhtk-068ac6

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068ac6)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-068ac6.json)

## Summary

The British Library Board has awarded a contract for the off-site storage and retrieval of its master negative microfilm collection. The contract, titled "002562 Off-site Storage and retrieval of Master Negative Microfilm Collection," involves a 5-year commitment with an optional extension for another 5 years. This procurement falls under the services category and includes cold storage solutions specifically for acetate and nitrate films. The contract, valued at £550,000, commenced on 1st April 2026 and covers multiple regions across the United Kingdom, including UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, and UKK. The procurement process followed a 'limited' method, indicating competition below the threshold, and it is part of a light touch regime. The British Film Institute, identified as a large-scale supplier, has been selected for the award, which remains active as of the most recent update on 24th April 2026.

This tender presents significant opportunities for companies specialising in storage and warehousing services, particularly those offering solutions for handling archival materials and sensitive media formats. Businesses with expertise in cold storage technology and logistics management can benefit from the substantial contract value and the opportunity to support a prestigious institution like the British Library Board. Given the extended nature of the contract and the availability of an additional optional extension, firms with established capabilities in sustainable storage solutions for acetate and nitrate microfilms will find this engagement particularly compelling. The procurement, designed with a light touch regime, offers an ideal platform for storage service providers aiming to expand their offerings in the public sector.

## Notice

5-year contract with optional 5-year extension, for off-site cold storage and retrieval services for its master microfilm collections. acetate and nitrate.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/037627-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Below threshold - limited competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Apr 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 31 Mar 2026 |
| Contract period | 31 Mar 2026 - 31 Mar 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £550,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BRITISH LIBRARY BOARD |
| Locality | LONDON |
| Post town | North West London |
| Postcode | NW1 2DB |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI36 Camden |
| Local authority | Camden |
| Electoral ward | St Pancras & Somers Town |
| Westminster constituency | Holborn and St Pancras |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BRITISH FILM INSTITUTE |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 63120000 - Storage and warehousing services

## Release History

- 24 Apr 2026 at 13:21 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/037627-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/037627-2026
  24th April 2026 - Contract details notice on Find a Tender

## Notice URLs

- https://www.bfi.org.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068ac6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-068ac6.json.