---
title: "Payroll Software and Managed BACS Service"
ocid: "ocds-h6vhtk-068bbf"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068bbf"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-068bbf.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-068bbf.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "THOMAS DEACON EDUCATION TRUST"
published: "2026-06-24"
---

# Payroll Software and Managed BACS Service

Buyer: THOMAS DEACON EDUCATION TRUST  
Current stage: Tender  
OCID: ocds-h6vhtk-068bbf

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## Summary

The Thomas Deacon Education Trust, located in Peterborough, United Kingdom, initiated a procurement process for a "Payroll Software and Managed BACS Service" under an open procedure. This procurement aimed to secure a comprehensive payroll software solution, including installation, configuration, and maintenance, as well as a managed BACS service. However, by 24th June 2026, the process was cancelled due to the Trust reconsidering their requirements amid developing merger arrangements. The tender was initially active with a submission deadline on 29th May 2026 and a contract period designed to start on 1st November 2026, potentially extending to 2030.

This procurement created significant opportunities for businesses specialising in human resources software, financial transaction processing, and software support services. Although cancelled, the process highlighted an opportunity appropriate for companies with expertise in payroll management, BACS services, and education sector solutions. A business with capabilities in implementing and maintaining multi-site payroll systems and meeting statutory and pension requirements would have been well-suited for this tender. Despite its cancellation, businesses in the sector should remain prepared for similar future opportunities, potentially re-conceived by the Trust to meet evolving institutional needs.

## Notice

The contracting authority is seeking to procure a payroll software solution and associated managed BACS service to support the in-house delivery of payroll across a multi-academy trust. The requirement includes the provision, implementation, configuration, support and maintenance of a payroll system suitable for a multi-site education environment. The system must support monthly payroll processing, statutory payroll requirements, pension scheme administration requirements, payroll reporting, finance reporting outputs, employee and manager self-service functionality where required, and secure handling of payroll data. The requirement also includes a managed BACS service for payroll-related payments, together with appropriate controls, reporting, support and service continuity arrangements. The supplier will be required to support implementation, data migration, testing, parallel running, go-live and post-go-live transition support. The Trust will retain responsibility for operating an in-house payroll function. The contract is intended to cover the contracting authority's current payroll requirements and reasonably anticipated future requirements, including potential growth in employee numbers or sites during the contract term. The initial contract term is three years, with the option to extend as set out in the procurement documents. Full details of the specification, implementation requirements, service levels, evaluation criteria, pricing requirements and contract terms are set out in the tender documents.

### Lot Information

Lot 1

Options: The contract may include options for additional services and variations within the scope of the procurement, including but not limited to: Onboarding of additional schools, trusts or organisational units Increases in employee numbers, payroll volumes or number of payrolls Additional modules, functionality or system features Additional integration services with HR, finance or other systems Additional implementation or configuration services beyond the initial scope Additional support, training or consultancy services Any such options will be exercised at the discretion of the contracting authority and will be subject to the pricing structure, unit rates or charging mechanisms set out in the tender and contract. Options will only be used where they fall within the scope of the original procurement and represent value for money.

Renewal: The contract will be awarded for an initial term of three (3) years. The contracting authority reserves the option, at its sole discretion, to extend the contract for a further period of up to twelve (12) months, on the same terms and conditions. Any extension will be subject to satisfactory supplier performance, continued requirement and value for money. The maximum total contract term, including any extension, will not exceed four (4) years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/059236-2026 |
| Notice type | UK12 - Procurement Termination Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Jun 2026 |
| Submission deadline | 29 May 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Nov 2026 - 31 Oct 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £227,500 |
| Lots value | £227,500 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Cancelled |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THOMAS DEACON EDUCATION TRUST |
| Additional buyers | Missing |
| Locality | PETERBOROUGH |
| Post town | Peterborough |
| Postcode | PE1 2UW |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH4 Cambridgeshire and Peterborough |
| ITL 3 | TLH41 Peterborough |
| Local authority | Peterborough |
| Electoral ward | Park |
| Westminster constituency | Peterborough |
| Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 66 - Financial and insurance services
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48450000 - Time accounting or human resources software package
- 66172000 - Financial transaction processing and clearing-house services
- 72261000 - Software support services
- 72263000 - Software implementation services
- 72268000 - Software supply services

## Release History

- 24 Jun 2026 at 08:59 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/059236-2026
- 28 Apr 2026 at 09:14 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/038361-2026
- 27 Apr 2026 at 13:24 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/038088-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/059236-2026
  24th June 2026 - Procurement termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/038361-2026
  28th April 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/038088-2026
  27th April 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-15316
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-15319
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-15320
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-15350

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.tdet.education
- https://www.tdet.educationTendersmustbesubmittedelectronicallybyemailto:zoe.spencer@tdet.educationThesubjectlinemustclearlystate:"ITTSubmission-PayrollSoftwareandBACSServices-[SupplierName]"Suppliersmustsubmit:Specificationresponsetemplate(Excel)Pricingsubmission(Excel)Supportingdocumentation(PDForWord)Submissionsmustbereceivedinfullbythestateddeadline.Latesubmissionsmaynotbeconsidered.Suppliersareresponsibleforensuringthattheirsubmissionissuccessfullydelivered.

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068bbf. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-068bbf.json.