--- title: "Intellectual Property Audit" ocid: "ocds-h6vhtk-068ce8" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068ce8" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-068ce8.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-068ce8.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "YORK ST JOHN UNIVERSITY" published: "2026-04-28" --- # Intellectual Property Audit Buyer: YORK ST JOHN UNIVERSITY Current stage: Planning OCID: ocds-h6vhtk-068ce8 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068ce8) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-068ce8.json) ## Summary York St John University is currently in the planning stage for an upcoming procurement process to conduct an Intellectual Property (IP) Audit. The university, classified as a public authority under sub-central government, is located in York, United Kingdom. The project involves engaging with a consultant skilled in IP audit and commercialisation, particularly within non-Russell Group, practice-led university environments. Interested parties are expected to be involved in a preliminary market engagement running until 29th May 2026. The audit will focus on policy review, developing IP processes, and raising awareness among university staff. The overall contract value is approximately £12,000, and the project is set to commence from 1st June 2026 and conclude by 1st December 2026. This tender presents significant opportunities for businesses specialising in research and development consultancy services, particularly those experienced in working with educational institutions that focus on non-traditional and practice-based intellectual property. Consultants with proven expertise in delivering IP audits, especially those familiar with practice-led university contexts, are well-suited to compete for this contract. The ability to conduct face-to-face engagements in York and an understanding of IP in diverse fields such as health, sport, digital, and pedagogic innovations will be advantageous. This tender could foster business growth by expanding consultancies' portfolios and creating opportunities for further engagements in the higher education sector. ## Notice The University seeks a skilled and experienced consultant to deliver an IP audit, which should include, but not be limited to, the following elements: 1. Policy and Documentation Review - Review YSJ's existing Intellectual Property Policy and all associated guidance, templates and documentation. - Recommend updates to ensure alignment with sector best practice and YSJ's strategic ambitions. - Produce an updated IP Policy, together with supporting documentation where appropriate. 2. IP Process and Decision Framework - Develop a clear, practical IP decision tree and process to support staff in identifying, disclosing and progressing IP. - The process should be understandable to non specialists and suitable for an institution with limited internal IP resource. - The framework should support progression from identification through protection and onward commercialisation where appropriate. 3. IP Awareness and Senior Leadership Engagement Deliver a concise 20 minute presentation to senior managers at YSJ, in person, on: - The importance of intellectual property in a university context - The purpose and value of the IP audit - The risks of unmanaged or unprotected IP This session should support institutional understanding and senior ownership of IP activity. 4. Academic and Research Staff Survey - Design and support the dissemination of a survey to academic and research staff across the University to: - Raise awareness of IP - Identify staff who may hold existing or emerging IP - Capture information on IP that may or may not already be protected Support YSJ in interpreting survey outputs and identifying candidates for follow up. 5. Face to Face Academic Interviews - Conduct a number of face to face interviews with academics identified through the survey or via leadership engagement as potentially holding IP. Interviews should explore: - The nature of potential IP - Current status (protected/unprotected) - Commercial relevance or translational potential Interviews will take place in person at York St John University. 6. Reporting and Outputs Provide a comprehensive written report that includes: - Findings from the policy review - A revised IP policy and supporting processes - A clear IP decision tree - A summary of survey findings - A register or summary of any existing or potential IP identified during the audit - Practical recommendations for next steps Consultant Requirements Successful applicants must be able to demonstrate: - Proven experience delivering IP or commercialisation audits within UK universities - Experience working with non Russell Group or teaching focused institutions - Strong understanding of non traditional and practice based IP (e.g. health, sport, digital, pedagogic or professional practice innovation), not solely patent led science - Willingness and ability to travel to York to: - Deliver the senior management presentation - Conduct face to face interviews with academics Timescales and Format YSJ anticipates this being a short, defined engagement, with flexibility in delivery approach. Consultants are asked to provide initial information using the MS Form link below: https://forms.cloud.microsoft/e/FMn3kHdUWQ Responses will include: - A short description of their approach - Evidence of relevant experience - An outline cost proposal - Availability to deliver the work - Approach and methodology This information will be used to help us confirm our path to market and define our specification. For more information about this opportunity, please visit the eSourcing portal at: https://neupc.delta-esourcing.com/tenders/UK-UK-York:-Research-and-development-consultancy-services./HTGSE7J97P To respond to this opportunity, please click here: https://neupc.delta-esourcing.com/respond/HTGSE7J97P ### Planning Information York St John University is undertaking preliminary market engagement with a small number of specialist IP audit and commercialisation consultants to gauge wider market appetite and capability. This early engagement is focused on testing the feasibility of our proposed scope, understanding typical delivery models, and confirming the availability of providers with experience in non‐Russell Group, practice‐led university contexts. The feedback received to date indicates a healthy level of interest and is being used help refine our requirements. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/038629-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Apr 2026 | | Submission deadline | Not specified | | Future notice date | 29 May 2026 | | Award date | Not specified | | Contract period | 31 May 2026 - 1 Dec 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £10,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | YORK ST JOHN UNIVERSITY | | Locality | YORK | | Post town | York | | Postcode | YO31 7EX | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE2 North Yorkshire | | ITL 3 | TLE21 York | | Local authority | York | | Electoral ward | Guildhall | | Westminster constituency | York Central | | Delivery location | TLE21 York | ## CPV Codes ### Divisions - 73 - Research and development services and related consultancy services ### Codes - 73200000 - Research and development consultancy services ## Release History - 28 Apr 2026 at 13:19 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/038629-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/038629-2026 28th April 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://forms.cloud.microsoft/e/FMn3kHdUWQ - https://neupc.delta-esourcing.com/respond/HTGSE7J97P - https://neupc.delta-esourcing.com/tenders/UK-UK-York:-Research-and-development-consultancy-services./HTGSE7J97P - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068ce8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-068ce8.json.