--- title: "DN814638 - Sanford House Management Agreement" ocid: "ocds-h6vhtk-068de1" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068de1" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-068de1.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-068de1.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "SWINDON BOROUGH COUNCIL" published: "2026-04-29" --- # DN814638 - Sanford House Management Agreement Buyer: SWINDON BOROUGH COUNCIL Current stage: Tender OCID: ocds-h6vhtk-068de1 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068de1) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-068de1.json) ## Summary Swindon Borough Council is currently in the tender stage for the Sanford House Management Agreement, which involves the operational management of the Sanford House community hub. This procurement opportunity falls under the industry categories of facilities management and property management services. It is located in Swindon, UK, and features an initial contract term of six months, with options for extension up to two years. The procurement method is selective, employing a competitive flexible procedure. Key dates include the enquiry period ending on 6th May 2026 and the submission deadline for Stage 1 tender responses being 13th May 2026. Interested suppliers must register and submit their bids through the ProContract portal. The contract has an estimated maximum value of £204,000 over the potential two-year term. This tender offers significant business growth opportunities for companies specialising in property and facilities management. The successful bidder will manage Sanford House's day-to-day operations, making it an ideal prospect for firms with experience in managing community hubs or shared office accommodations. Businesses are encouraged to showcase their capabilities in facilities and utilities management as well as their ability to coordinate tenant services and comply with shared space protocols. This contract is particularly suited to companies that can demonstrate readiness for day-one operations and a commitment to efficient service delivery, aligned with Swindon Borough Council's principles of cooperation and social value outcomes. ## Notice Sanford House is a centralised community hub accommodating a range of voluntary sector and support organisations. This procurement relates to a Management Agreement for Sanford House, covering the overall operational management of the building and its shared facilities. A lease for Sanford House will be granted to the successful bidder and will co-terminate with the Management Agreement, with Swindon Borough Council retaining ownership of the property. The appointed Management Provider will be responsible for the day to day coordination of shared office accommodation and delivery of facilities management services, working collaboratively with the Council as property owner. Responsibilities include coordination of tenant arrangements, service delivery, room bookings and use, utilities management and recharges, building access, and compliance with shared space protocols. The contract value includes utilities funding, which will be recharged by the Council to the Management provider. The service forms part of a managed decommissioning programme of the Sanford House building. The agreement will run for an initial six month term, with options to extend for up to three further six month periods (maximum two years). A three month termination notice applies during any contract term. The initial contract term will be for 6 months with an option to extend for a further 18 months (3 periods of 6 months) for a potential total contract term of 2 years as stated in the ITT documents. Estimated contract spend is restricted to no more than PS51,000 across the initial 6 month contract term and up to PS204,000 across the potential total 2 year contract term. Full details relating to the Services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender clarifications for Stage 1 are to be submitted in writing via Messaging in ProContract tender portal by 6th May 2026 - 1200 hrs midday UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses for Stage 1 are required to be submitted no later than 13th May 2026, 12:00hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Find a Tender Service (FTS) and other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ http://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN814638 No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents. Given the compressed timetable for this procurement, prospective bidders are advised to download and review both Stage 1 and Stage 2 documentation concurrently. CPV codes - 79993100 2 - Facility management services 70330000-3 - Property management services 9834000 - Accommodation and office services ### Lot Information Lot 1 Renewal: initial contract period is for 6 months with the option of three (3) 6 months extensions available. Total contract term of up to 2 years. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/039132-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Competitive flexible procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Apr 2026 | | Submission deadline | 6 May 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Jun 2026 - 31 Dec 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £204,000 | | Lots value | £204,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SWINDON BOROUGH COUNCIL | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN1 2JH | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Eastcott | | Westminster constituency | Swindon South | | Delivery location | TLK14 Swindon | ## CPV Codes ### Divisions - 70 - Real estate services - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 98 - Other community, social and personal services ### Codes - 70330000 - Property management services of real estate on a fee or contract basis - 79993100 - Facilities management services - 98340000 - Accommodation and office services ## Release History - 29 Apr 2026 at 11:21 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/039132-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/039132-2026 29th April 2026 - Tender notice on Find a Tender ## Notice URLs - http://www.supplyingthesouthwest.org.uk/ - http://www.swindon.gov.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.supplyingthesouthwest.org.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068de1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-068de1.json.