--- title: "Pre-market Engagement Notice for Automated Highways Monitoring Hardware and Software." ocid: "ocds-h6vhtk-068e5d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068e5d" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-068e5d.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-068e5d.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "DENBIGHSHIRE COUNTY COUNCIL" published: "2026-04-29" --- # Pre-market Engagement Notice for Automated Highways Monitoring Hardware and Software. Buyer: DENBIGHSHIRE COUNTY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-068e5d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068e5d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-068e5d.json) ## Summary Denbighshire County Council is initiating a procurement process focused on providing digital and technological solutions for improving highway safety inspections and data processing. The process is currently at the planning stage, with a market engagement notice published on 29th April 2026. The council invites suppliers to submit an overview of their solutions by 13th May 2026, aiming to discover readily available systems with minimal configuration. The procurement targets the 'Software package and information systems' and 'IT services', focusing on services and goods categories, necessary for Ruthin, UKL13 region of the United Kingdom. This tender offers substantial business growth opportunities, particularly for firms specialising in digital technology, software development, and IT services. Companies with innovative solutions that integrate seamlessly with existing systems, like Symology, and can enhance highway condition monitoring will be well-suited to compete. The council is looking for suppliers with a proven track record in offering out-of-the-box solutions that can expand into other areas like traffic and road safety, providing not only operational improvement but also extending business reach across different service lines. Small and medium-sized enterprises (SMEs) are encouraged to participate, with the potential for contract renewals and extensions beyond the initial period. The procurement method aims to foster innovation, best practices, and robust digital integration, thus creating a thriving environment for businesses in the tech sector. ## Notice Denbighshire County Council (The Authority) are looking to engage with the market in relation to providing digital and technological support to enhance its highway safety inspection operations and collation and processing of highway condition data. The Authority is looking for solutions to include capturing highway safety defects, categorisation of defects, collating road condition data to aid production of capital programmes, assisting in prioritising areas for both capital and revenue interventions, improved customer service and improved insurance claim repudiation. We are seeking out of the box solutions requiring minimal configuration. The Authority is not seeking to appoint a development partner. Aims of Engagement The purpose is to: - Understand supplier capabilities and solutions available in the market - Identify opportunities for innovation and best practice - Understand the market's ability to integrate directly with the Authority's existing highways asset management system, Symology including proven live integration at other UK sites. - Test assumptions on costs, timescales, and implementation approaches. High Level Requirements for automated highways monitoring software. The Authority requires digital software which allows the Authority to: - Cover the entire network for highway safety inspections in line with the frequencies within the Highways Maintenance Manual - Provide highway safety defect information in accordance with category of defects as defined by the authority's Highway Maintenance Manual by accurately identifying, detailing and categorising safety defect dimensions (size and depth) - Help modernise highway safety inspection operations by adopting automated digital monitoring alongside manual operations - Provide accurate and reliable road condition data that can be utilised to report on key performance indicators, and assist in informing structural maintenance programmes - Use of in-vehicle dedicated digital solution not invasive to drivers - Camera / digital based data collection (not mobile phone based) - Fully automated operation - Unlimited data usage and storage - Integration with work management systems, including the ability to push identified defects and associated data directly into Symology for inspection follow up, works ordering, and asset records The authority is interested in exploring digital solutions that can be expanded into other teams, for example, traffic and road safety. The digital technology software should also have: - The ability to export reports for use in prioritising and compiling works packages, programmes and third party claim defences - Import/export capabilities with GIS High Level Requirements for In-Vehicle Technologies. The Authority requires In-Vehicle technologies to allow the authority to equip highway safety vehicles and waste collection vehicles with integrated in-cab technologies that support collation of digital information collection and conform to health & safety compliance. The solution should be reliable, have ease of use, be weather-resistant and suitable for vehicle environments High Level Requirements for Operations Management. - Comprehensive reporting suite, including dashboards and the ability for the Council to report on any data in the solution - Automated Back-Office Operations - Secure and robust infrastructure compliant with UK GDPR. - Data hosted within the UK or in jurisdictions offering equivalent UK GDPR protections (with a preference for UK hosting). ### Planning Information We are seeking to understand what is currently available in the market in relation to the above requirements. We are inviting suppliers to provide a breakdown of the key features and functions their system provides. We also intend to invite suppliers to provide system demos, ideally over MS Teams. We are seeking a fully functional, out of the box solution/s that require minimal configuration to meet our operational needs and deliver an excellent customer experience. We are not looking for a development partner. We are interested in suppliers who have a proven track record. We do not guarantee that this exercise will result in a procurement exercise. If your organisation can provide a solution that meets the requirements of this notice, please email procurement@denbighshire.gov.uk with a brief overview of your solution no later than 12 noon on 13th May 2026 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/039410-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Apr 2026 | | Submission deadline | Not specified | | Future notice date | 1 Jul 2026 | | Award date | Not specified | | Contract period | 31 Aug 2026 - 31 Aug 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DENBIGHSHIRE COUNTY COUNCIL | | Locality | RUTHIN | | Post town | Llandudno | | Postcode | LL15 1YN | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL3 North Wales | | ITL 3 | TLL33 Conwy and Denbighshire | | Local authority | Denbighshire | | Electoral ward | Ruthin | | Westminster constituency | Clwyd East | | Delivery location | TLL13 Conwy and Denbighshire | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 29 Apr 2026 at 15:21 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/039410-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/039410-2026 29th April 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.denbighshire.gov.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068e5d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-068e5d.json.