---
title: "RFQ - CMS Provider for Museums"
ocid: "ocds-h6vhtk-068f04"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068f04"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-068f04.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-068f04.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "ROYAL BOROUGH OF KENSINGTON AND CHELSEA"
published: "2026-04-30"
---

# RFQ - CMS Provider for Museums

Buyer: ROYAL BOROUGH OF KENSINGTON AND CHELSEA  
Current stage: Tender  
OCID: ocds-h6vhtk-068f04

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## Summary

The Royal Borough of Kensington and Chelsea is seeking a new Content Management System (CMS) provider for their Museums, namely Leighton House and Sambourne House. This tender falls under the services category and involves finding a system that can handle museum collection details and provide an enhanced public search portal. Located in London, the procurement process is at the tender stage, with the closing date for submissions set for 31st May 2026. The project, titled "RFQ - CMS Provider for Museums," is budgeted at £99,000 and follows an open competition procurement method, suitable for SMEs. The contract period is slated to begin on 1st August 2026 and will extend over three years, with a possibility of renewal post-evaluation.

This tender presents significant business growth opportunities for companies specialising in CMS solutions, particularly those tailored to museums and cultural services. Businesses with expertise in providing Spectrum compliant systems would benefit the most, catering to both the museums’ need for detailed object-based record-keeping and a public-facing component to enhance visitor engagement. Given the nature of the project, SMEs specialising in IT systems for cultural heritage organisations stand a good chance of securing the contract, as the procurement is open and under the threshold, encouraging diverse participation.

## Notice

Leighton House and Sambourne House, the Museums, together with the Local Studies and Archive department at Kensington Central Library have jointly been using a CMS system called Calm provided by the supplier Axiell for the last 20 years (specific time frame unknown?). This system will be terminated by the supplier 31/12/27 and we are therefore looking for a new system. It is unclear at this stage whether Museums will again be joined with the Local Studies department for a new system. Ideally Museums would prefer a stand alone system that was best suited to their needs which are more object based than archival and would enable a better public portal to search for and display objects in the Museums collections. The current system is hosted by RBKC in house however all new systems would be hosted externally with the supplier. This would result in any IT issues being resolved quickly. A CMS system is vital to the running of the Museums as all objects are recorded here with images, in-depth information, notes on conservation issues, loans, location, donors, etc. Leighton House is an Arts Council accredited museum and Sambourne House is working towards accreditation. Part of being accredited means careful record keeping and implementing Spectrum compliant information (all CMS providers we are considering are Spectrum compliant). It is important to chose the provider that is best suited to the Museums needs.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/039746-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Apr 2026 |
| Submission deadline | 31 May 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 31 Jul 2026 - 31 Jul 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £99,000 |
| Lots value | £99,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL BOROUGH OF KENSINGTON AND CHELSEA |
| Locality | LONDON |
| Post town | West London |
| Postcode | W8 7NX |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI33 Kensington & Chelsea and Hammersmith & Fulham |
| Local authority | Kensington and Chelsea |
| Electoral ward | Campden |
| Westminster constituency | Kensington and Bayswater |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 92 - Recreational, cultural and sporting services

### Codes

- 22841000 - Collection albums
- 30144400 - Automatic fare collection
- 92500000 - Library, archives, museums and other cultural services
- 92520000 - Museum services and preservation services of historical sites and buildings
- 92521000 - Museum services
- 92521100 - Museum-exhibition services

## Release History

- 30 Apr 2026 at 10:14 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/039746-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/039746-2026
  30th April 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-15487
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-15488
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-15489

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-068f04. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-068f04.json.