--- title: "Christmas Lights in Ross-on-Wye Town Centre" ocid: "ocds-h6vhtk-06901b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06901b" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06901b.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06901b.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "ROSS-ON-WYE TOWN COUNCIL" published: "2026-05-01" --- # Christmas Lights in Ross-on-Wye Town Centre Buyer: ROSS-ON-WYE TOWN COUNCIL Current stage: Tender OCID: ocds-h6vhtk-06901b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06901b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06901b.json) ## Summary The Ross-on-Wye Town Council is seeking contractors for the installation and maintenance of Christmas lights in the town centre, focusing on enhancing the festive atmosphere during the holiday season. The procurement process, identified by the title "Christmas Lights in Ross-on-Wye Town Centre", is currently in the tender stage. This open competition welcomes submissions until 8th June 2026, with inquiries accepted until 29th May 2026. The procurement falls under the service category and takes place in the UKG11 region of the United Kingdom. The Council requires the preparation, maintenance, and removal of lights annually, following the latest wiring regulations and technical standards. Its open procurement method aims to ensure broad participation, especially encouraging bids from SMEs. This tender presents significant opportunities for businesses specialising in outdoor illumination, technical inspection, or Christmas decoration services. It is particularly suitable for businesses with experience in similar projects, with a collected service delivery and competitive pricing. The contract period spans from 1st August 2026 to 31st July 2029, which allows successful bidders to secure a steady stream of work over multiple years, fostering long-term business growth. The evaluation of proposals will emphasise quality and cost-effectiveness, thus rewarding companies that demonstrate value for money and high service delivery standards. This offers an appealing prospect for both established firms and small to medium enterprises aiming to expand their portfolio within the public sector. ## Notice 18 THE SCHEME IN BRIEF 18.1 Christmas lights decorate the town centre for the Christmas period extending from the switch on event to 6th January each year. The existing scheme comprises LED icicle cross street lights and hedgehog motif frame cross street lights attached to catenary wire installations in the town centre and 12 column lights along Wilton Road. 18.2 The erection and decoration of the lights on the town Christmas Tree in the Market Square and the Christmas Tree on Brookend Street and their removal in early January. 18.3 The Market House is also decorated with icicle LED lights and these will form part of the scheme. 18.4 Christmas lights on three trees on Gloucester Road. 19 COLLECTION 19.1 The lights are currently in storage and the Contractor shall arrange collection. 20 MAINTENANCE 20.1 Prior to installation, all eye bolts supporting catenary wires and catenary wires shall be inspected annually and this is to be carried out by a qualified contractor to test the condition of the support brackets and eyebolts to confirm that up to a maximum weight of 6kN can be supported on the wires. All testing must be compliant with BS8539. The Council must receive a copy of the eyebolt test certificate and will be responsible for payment for the replacement or repair of any eyebolts or catenary wires, but the testing costs should be included in this tender. Any work (which must be first authorised in writing by the Council), shall be carried out by a qualified contractor. 20.2 All street lighting columns that have Christmas lights attached need a Structural Test Certificate in place. All testing needs to be compliant with BSEN40. 20.2 All LED lights will be checked by a qualified contractor and PAT tested annually to ensure that they are fit for purpose. The Council must receive a copy of any test certificate and will be responsible for payment for the replacement or repair of any lights, but the testing should be included in this tender. Any work (which must be first authorised in writing by the Council), shall be carried out by a qualified contractor. 20.3 All 'black boxes' which provide power to the lights needs a valid EICR certificate. All testing must be compliant with BS7671. The Council must receive a copy of any EICR test certificate and will be responsible for payment for the replacement or repair of any boxes, but the testing should be included in this tender. Any work (which must be first authorised in writing by the Council), shall be carried out by a qualified contractor. 20.4 The lights must be maintained during the period they are on display. A scheduled inspection of the display is required to ensure everything is functioning correctly and to attend to any minor faults. In addition, a call out of no more than 24 hours is required for major faults including, but not limited to, complete failure of light string, Christmas tree light failure, damage caused through vandalism, storms or road traffic accidents. If there is a charge for call outs this must be stated in the quotation. 21 INSTALLATION 21.1 Installation of lights shall be carried out at a mutually agreed date prior to switch on event but it must be no later than one week (full 7 days) prior to the notified switch on date each year. 21.2 The Contractor must adhere to the relevant codes of practice and statutory regulations. In particular the erection, testing and maintenance of the installation must be carried out in accordance with the latest Wiring Regulations (BS 7671) determined by the IET and undertaken by a competent person as laid out in those regulations. 22 REMOVAL AND STORAGE 22.1 Lights will be switched off no later than 6th January each year. 22.2 Lights will be removed as soon as possible after and as close as possible to 6th January. 22.3 After removal the lights will be stored by the Contractor in a covered, secure location. The location to be notified to the Council and the appropriate insurance will be sought to cover loss or damage. A certificate of proof of insurance will be required. 22.4 The Contractor is required to give a short written statement after the completion of the annual display outlining any issues, the need for replacement lights and suggestions for improvements for the coming year. Cross Lights Features in Town Centre: Broad Street: Nationwide - TGJones/WH Smith James Dean - Dog's Trust AtBroadStreet - Revolutions Field Fayre - Hanks Meat & Game Ltd Eagle Inn - 9 The Maltings Gloucester Road: Dominos - Property Hub Sense - Coffee#1 High Street: Gallery 54 - Space Inside TBC Thorne & Co - Corn Exchange Aubrey & Co - Plates and Shakers Boabab Tree - Scope Brookend Street: Yaks & Yetis - Architectural Store Lucas Motorcycles - The Barrel EnviroAbility - 18 Brookend Street Copse Cross Street: Sense - Tattoo Studio Market House: Lights to be fitted around the top and inside the arches Christmas Tree: Lights to be installed on the one at the Market House and the other at Brookend Street Tree lights on Gloucester Road: To be maintained on 3 trees Column lights on Wilton Road: To be installed on 12 approved columns ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/040410-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Below threshold - open competition | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 1 May 2026 | | Submission deadline | 8 Jun 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Jul 2026 - 31 Jul 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £30,000 | | Lots value | £30,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ROSS-ON-WYE TOWN COUNCIL | | Locality | ROSS-ON-WYE | | Post town | Hereford | | Postcode | HR9 7AN | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire | | ITL 3 | TLG11 Herefordshire, County of | | Local authority | Herefordshire, County of | | Electoral ward | Ross East | | Westminster constituency | Hereford and South Herefordshire | | Delivery location | TLG1 Herefordshire, Worcestershire and Warwickshire | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 45 - Construction work - 71 - Architectural, construction, engineering and inspection services ### Codes - 31522000 - Christmas tree lights - 45316100 - Installation of outdoor illumination equipment - 71630000 - Technical inspection and testing services ## Release History - 1 May 2026 at 10:32 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/040410-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/040410-2026 1st May 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/Attachment/A-15547 ## Notice URLs - http://www.rosstc-herefordshire.gov.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06901b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06901b.json.