---
title: "Medical Records Transportation Service (Specialised Patient Record Movement)"
ocid: "ocds-h6vhtk-06908d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06908d"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06908d.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06908d.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2026-05-01"
---

# Medical Records Transportation Service (Specialised Patient Record Movement)

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-h6vhtk-06908d

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## Summary

The procurement process is managed by NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, and concerns the "Medical Records Transportation Service (Specialised Patient Record Movement)" project. The service will take place in the regions of UKL17 and UKL15 in the United Kingdom. This procurement, under the 'services' category, has reached the 'Award' stage, with the contract set to begin on 25 May 2026 and end on 24 May 2027, having a gross value of £120,000. It was conducted as a direct award, deemed necessary to ensure patient safety and maintain operational continuity, with no formal competition involved due to the critical nature of the services provided. The awarded supplier is Just Wales Ltd, a small-to-medium enterprise familiar with the specific requirements of the medical records transportation service.

This tender presents business growth opportunities for SMEs like Just Wales Ltd, particularly those experienced in critical courier services within healthcare environments. The service requirements highlight the importance of reliability in time-critical deliveries and secure handling of sensitive information, thus businesses with established capabilities in these areas could find similar opportunities appealing. The procurement method indicates potential niches for organisations that are compliant with regional statutory obligations, sustainable transport requirements, and those capable of managing logistical partnerships in alignment with healthcare operational standards. Firms equipped to handle regulatory and ethical standards, and with an established presence in the regional healthcare service delivery, would be well-positioned to benefit from and compete for similar direct award contracts in the future.

## Notice

Justification for the Use of a Direct Award Procedure NWSSP on behalf of Cwm Taf Morgannwg UHB intends to award a contract for the Medical Records Transportation Service to Just Wales Ltd under the permitted direct award provisions of the Procurement Act 2023. The justification is based on the regulatory grounds below: Regulation 42 - Award necessary to protect life, health, or public order The service is essential to patient safety. Clinical teams rely on the timely delivery of physical medical records for diagnosis and treatment. Any interruption would delay care and create immediate clinical risk. A direct award is therefore necessary to protect life and health. Schedule 5, Paragraph 5 - No reasonable alternative supplier The market has been scoped and it has been determined that no reasonable alternative provider is able to deliver the service without introducing substantial risk. The service requires: * Established familiarity with local clinical environments, hospital layouts, and record flow patterns * Proven reliability in time critical deliver * Secure handling of medical information * Compliance with environmental, labour, ethical, equality, and Welsh language duties Just Wales Ltd already demonstrates full compliance and dependable performance. Transitioning to another supplier would require extensive onboarding and introduce unacceptable risk. Schedule 5, Paragraph 7 - Additional or repeat services from the existing supplier The service is an extension of existing operational arrangements. A change of supplier at this point would result in: * Incompatibility with established delivery routes and workflows * Disproportionate technical difficulties, including TUPE implications, workforce disruption, and the risk of delayed or failed deliveries * Reduced continuity of service, critical to safe clinical operation Additional Considerations Just Wales Ltd currently delivers the service in full compliance with environmental and sustainable transport requirements, employment and labour law obligations, ethical standards, anti blacklisting provisions, and safeguarding policies, along with applicable Welsh language standards A change of supplier would risk temporary or sustained non compliance in these areas. NWSSP is satisfied that a direct award to Just Wales Ltd is legally justified under: * Regulation 42 (protection of life and health) * Schedule 5, Paragraph 5 (no reasonable alternatives) * Schedule 5, Paragraph 7 (additional/repeat services with technical incompatibility risks) This approach ensures continuity of a safety critical service, maintains compliance with statutory obligations, and avoids disproportionate operational risks.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/040645-2026 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 May 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 1 May 2026 |
| Contract period | 24 May 2026 - 24 May 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £100,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF14 3UZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Gabalfa |
| Westminster constituency | Cardiff North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | JUST WALES |

## CPV Codes

### Divisions

- 64 - Postal and telecommunications services

### Codes

- 64120000 - Courier services

## Release History

- 1 May 2026 at 14:11 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/040645-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/040645-2026
  1st May 2026 - Transparency notice on Find a Tender

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06908d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06908d.json.