---
title: "The Supply of a Video Conferencing Solution"
ocid: "ocds-h6vhtk-06915e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06915e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06915e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06915e.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "MAYOR'S OFFICE FOR POLICING AND CRIME"
published: "2026-05-27"
---

# The Supply of a Video Conferencing Solution

Buyer: MAYOR'S OFFICE FOR POLICING AND CRIME  
Current stage: Tender  
OCID: ocds-h6vhtk-06915e

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06915e.json)

## Summary

The Mayor's Office for Policing and Crime (MOPAC), acting on behalf of the Metropolitan Police Service (MPS), is actively procuring a single supplier to implement a comprehensive video conferencing solution across its facilities. The tender, titled "The Supply of a Video Conferencing Solution," falls under the services category and is being conducted through a competitive flexible procedure as per the Procurement Act 2023. This initiative specifically seeks to replace outdated systems with Microsoft Teams Rooms (MTR) for a consistent and secure hybrid meeting experience. Key dates include an expression of interest deadline on 1st July 2026, with the project commencement planned for 1st November 2026. This contract covers numerous UK regions and has a substantial value of £6.5 million, with an estimated gross figure reaching £7.8 million, allowing for extensions and additional services as required.

This procurement represents a lucrative opportunity for businesses specialising in IT services, video-conferencing equipment, and installation services. Companies with expertise in implementing integrated AV solutions, particularly those experienced with Microsoft Teams and capable of managing large-scale deployments, are well-positioned to tender. The contract's scale and complexity are ideal for enterprises capable of delivering an end-to-end service, including installation, configuration, and ongoing support. Additionally, the requirement for a sustainable and secure solution aligns with modern digital transformation strategies, making this tender attractive to businesses looking to expand their government services portfolio. With potential extensions and options to include further services, the contract offers considerable business growth opportunities.

## Notice

The Mayor's Office for Policing and Crime (MOPAC), on behalf of the Metropolitan Police Service (MPS), is procuring a single supplier to deliver a fully integrated, standardised video conferencing solution across the MPS estate. The contract will cover the supply, installation, configuration, commissioning, and ongoing support of Microsoft Teams Rooms (MTR) systems to replace legacy video conferencing equipment currently in use. The solution will provide a consistent, secure, and reliable hybrid meeting experience across a range of meeting room types, including small, medium, large and complex environments. The supplier will be responsible for end-to-end delivery, including site surveys, design, installation, integration with existing MPS infrastructure, central monitoring, user training, and decommissioning of legacy systems in line with environmental and regulatory requirements. The requirement includes an initial pilot phase to validate the solution, followed by a full estate rollout across approximately 120+ locations. The solution must support native Microsoft Teams functionality, enable centralised device management, and align with MPS security, operational, and performance standards. The contract term is expected to be five years, with options to extend.

### Lot Information

Lot 1

Options: The contract will include options to procure additional goods, works and services during the contract term where required to support operational needs and estate changes.

Renewal: Up to 3 x 12 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/049444-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 May 2026 |
| Submission deadline | 17 Jun 2026 |
| Future notice date | 13 May 2026 |
| Award date | Not specified |
| Contract period | 1 Nov 2026 - 31 May 2032 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £6,500,000 |
| Lots value | £6,500,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MAYOR'S OFFICE FOR POLICING AND CRIME |
| Additional buyers | METROPOLITAN POLICE SERVICE |
| Locality | LONDON |
| Post town | South East London |
| Postcode | SE1 0LL |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) |

## CPV Codes

### Divisions

- 32 - Radio, television, communication, telecommunication and related equipment
- 51 - Installation services (except software)
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 32232000 - Video-conferencing equipment
- 51310000 - Installation services of radio, television, sound and video equipment
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 27 May 2026 at 09:29 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/049444-2026
- 5 May 2026 at 12:43 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/041022-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/049444-2026
  27th May 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/041022-2026
  5th May 2026 - Planned procurement notice on Find a Tender
- https://supplier.coupahost.com/sessions/new
  To access the sourcing event and procurement documents: 1. Go to: https://supplier.coupahost.com/sessions/new 2. Log in or register 3. Search and register for Event #2667 - Pre-Qualification Access Event 4. Once registered, you will be able to view the procurement documents and further information

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06915e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06915e.json.