---
title: "Outsourced Managed HR Services inc. Payroll"
ocid: "ocds-h6vhtk-0692f3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0692f3"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0692f3.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0692f3.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "RECLAIM FUND LTD"
published: "2026-06-11"
---

# Outsourced Managed HR Services inc. Payroll

Buyer: RECLAIM FUND LTD  
Current stage: Planning  
OCID: ocds-h6vhtk-0692f3

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## Summary

Reclaim Fund Ltd (RFL), a public undertaking owned by HM Treasury, is in the planning stage of its procurement process for Outsourced Managed HR Services, including Payroll. This process seeks to appoint a provider for a fully managed HR system covering HR management and advice, payroll processing, and other HR-related services to ensure compliance and operational efficiency. The process takes place in London, with engagements planned via MS Teams, and the procurement is aimed primarily at services within the human resources industry category. The tender, under the ID RFL-02, is not above the financial threshold, and the planned contract period runs from 1st October 2026 to 1st October 2030, with pre-engagement discussions scheduled before the tender date, with a due date for interested parties listed as 30th June 2026.

This tender offers significant growth opportunities for businesses with expertise in HR and payroll services, especially those familiar with both public and private sector practices since RFL functions as an Arms-Length Body. The planned procurement process allows small and medium-sized enterprises to participate, providing opportunities for innovative HR solutions and services. Ideal candidates will have experience working with public entities, complying with UK employment laws, and providing secure, ISO-certified HR systems that integrate with existing IT infrastructure, potentially enabling them to expand their client base within the public sector. This opportunity fosters collaboration and may attract businesses that offer customised HR software solutions, especially those adept in digital transformation and data security compliance.

## Notice

Reclaim Fund Ltd (RFL) is preparing to undertake a procurement exercise to appoint a provider of a Fully Managed HR System including; HR management and advice (with experience in both Public and Private Sector), Payroll Services and HR Services to ensure that RFL can operate effectively and compliantly.

### Planning Information

RFL is seeking to better understand available service models, innovation and market capability to help inform the development of the future opportunity and would like to invite interested parties to contact Procurement@reclaimfund.co.uk if they feel they can deliver the desired requirements outlined below.
Engagement is planned to be via MS Teams on a 1-2-1 basis between potential providers and RFL.
The provider will need to work closely and collaborate with RFL's HR Business Partner and have experience in both Private Sector and Public Sectors as RFL is an Arms-Length Body, owned by HM Treasury.
The indicative scope of services includes:
Payroll Services :
Delivering timely payroll processing and support to ensure that all employees are paid on the 15th of every month. This service must include online access to payslips (could be part of the main HR portal or separate) and expertise on tax, NI and any other payroll related queries. The provider will be asked to provide additional optional costings/rate card for reviewing pay benchmarking and organisation structure.
HR management & advice :
The outsourced provider will be expected to pro-actively engage with RFL for any HR related matters such as changes in relevant legislation, compliance to UK employment laws, changes to best practice etc, and work with RFL's HR Business Partner to aide in remaining compliant and continually improving its HR provision. 
RFL will expect the provider to attend regular supplier review meetings. Evidence of compliance with GDPR to be provided by the supplier as part of these reviews.
HR Services:
o Employee relations (in collaboration with RFL's HR Business Partner)
o To support RFL's HR Business Partner with Performance management
o Additional cost option - To support RFL's HR Advisor with Training & Development 
o Maintain or assist/support HR policies & Procedures and other administrative HR tasks 
HR portal access:
Portal to be accessible to all staff and managers to facilitate self-service for:
o Requesting and approving holidays
o Calendar viewing - with options to see all staff holidays for planning purposes
o Logging absence 
o Access to RFL HR documents such as the staff handbook, benefits information and personal documents (such as contracts) with the ability of digital signatures required. 
o Ability to extract reports, including sickness, holidays, SLAs 
o Portal must be secure to ensure data compliance and password policies editable to align with RFL's password policy. It must be able to integrate with RFL's Microsoft Azure tenant for single sign on.
o Portal/App must operate on both Windows and Apple
o Data storage preference is UK[AB1.1]
o Compliance with ISO27001[AB2.1]
o Assurance over;
-controls operated for the services to be provided e.g. ISAE 3402 Type II or SOC 1 reports
- information security for the services to be provided e.g. ISO27001 certification (not compliance)
- how your organization handles five foundational pillars of Cyber Essentials.
- BCP (Business Continuity Plan) and DR (Disaster Recovery
*RFL reserve the right to decline engagement if they feel it will not be beneficial to the process.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/055014-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Below threshold - unknown |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | 1 Jul 2026 |
| Award date | Not specified |
| Contract period | 30 Sep 2026 - 1 Oct 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | RECLAIM FUND LTD |
| Locality | LONDON |
| Post town | Central London |
| Postcode | WC1N 3AX |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI36 Camden |
| Local authority | Camden |
| Electoral ward | Holborn & Covent Garden |
| Westminster constituency | Holborn and St Pancras |
| Delivery location | TLD62 Cheshire East |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48450000 - Time accounting or human resources software package
- 79414000 - Human resources management consultancy services

## Release History

- 11 Jun 2026 at 08:40 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/055014-2026
- 3 Jun 2026 at 08:25 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/052131-2026
- 26 May 2026 at 14:29 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/048932-2026
- 7 May 2026 at 08:36 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/041738-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/055014-2026
  11th June 2026 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/052131-2026
  3rd June 2026 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/048932-2026
  26th May 2026 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/041738-2026
  7th May 2026 - Pipeline notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.reclaimfund.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0692f3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0692f3.json.