{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-069437-2026-05-29T15:03:38+01:00", "date": "2026-05-29T15:03:38+01:00", "ocid": "ocds-h6vhtk-069437", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PHVT-4343-HWYR", "name": "Cardiff University", "identifier": { "scheme": "GB-PPON", "id": "PHVT-4343-HWYR" }, "address": { "streetAddress": "Procurement Services", "locality": "Cardiff", "postalCode": "CF24 4HQ", "country": "GB", "countryName": "United Kingdom", "region": "UKL22" }, "contactPoint": { "name": "Anthony Hale", "email": "halea3@cardiff.ac.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers", "classifications": [ { "id": "publicUndertaking", "scheme": "UK_CA_TYPE", "description": "Public undertaking" }, { "id": "GB-WLS", "scheme": "UK_CA_DEVOLVED_REGULATIONS", "description": "Welsh devolved regulations apply" } ] } } ], "buyer": { "id": "GB-PPON-PHVT-4343-HWYR", "name": "Cardiff University" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Prospective bidders are invited to provide information regarding their services, with particular emphasis on reliability, customer service, safety, and sustainability. While the University anticipates awarding contracts to a maximum of three suppliers, we welcome feedback and innovative ideas from the market on how this model could operate effectively in practice, including opportunities to reduce costs and maximise commercial value. While the University welcomes feedback and suggestions, it should be noted that we are unable to guarantee that any such contributions will be incorporated into the final tender documentation. Suppliers who choose not to submit a response at this stage will not be disadvantaged or precluded from submitting a proposal at the final tender stage. Likewise, suppliers who do provide a response at this stage will not be treated more favourably.", "dueDate": "2026-05-28T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "042300-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/042300-2026", "datePublished": "2026-05-08T09:59:21+01:00", "format": "text/html" } ] }, "tender": { "id": "CU.2087.TH", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Ad Hoc Coach Hire", "description": "Following our Pre-Market Engagement process, the University is now seeking bidders to submit their proposals for a place on our Coach Hire framework which will comprise three lots: Lot 1 - Ad hoc Coach transport Lot 2 - International Arrivals(Airport Collections) Lot 3 - Mini-Bus transport Tender Documents are available for download at https://in-tendhost.co.uk/cardiffuniversity/aspx/Home The portal should also be used for all communication and tender submissions", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "60172000", "description": "Hire of buses and coaches with driver" } ], "deliveryAddresses": [ { "region": "UKL22", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL22", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "60172000", "description": "Hire of buses and coaches with driver" } ], "deliveryAddresses": [ { "region": "UKL22", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "60172000", "description": "Hire of buses and coaches with driver" } ], "deliveryAddresses": [ { "region": "UKL22", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" } ], "value": { "amountGross": 1440000, "amount": 1200000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 3, "method": "withAndWithoutReopeningCompetition", "type": "closed", "description": "Prices fixed for first two years, extension options capped at SSPI" } }, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2028-07-31T23:59:59+01:00", "maxExtentDate": "2030-07-31T23:59:59+01:00" }, "hasRenewal": true, "status": "active", "title": "Coach Hire", "description": "Ad-hoc Services (including fixed term contracts)", "value": { "amountGross": 1200000, "amount": 1000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Quality", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Responsible Procurement", "description": "Sustainability", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "renewal": { "description": "Contract Extensions" } }, { "id": "2", "title": "International Arrivals", "description": "Collect students from Heathrow Airport", "status": "active", "value": { "amountGross": 96000, "amount": 80000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Quality of Service", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Responsible Procurement", "description": "Sustainability", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Price", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2028-07-31T23:59:59+01:00", "maxExtentDate": "2030-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Optional Extension" } }, { "id": "3", "title": "Min-Bus", "description": "For smaller transport requirements where only a mini-bus plus driver is required.", "status": "active", "value": { "amountGross": 47999.98, "amount": 40000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Quality of Service", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Responsible Procurement", "description": "Sustainability", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Price", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2028-07-31T23:59:59+01:00", "maxExtentDate": "2030-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Optional Extensions" } } ], "communication": { "futureNoticeDate": "2026-05-29T23:59:59+01:00" }, "status": "active", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en", "cy" ] }, "tenderPeriod": { "endDate": "2026-06-23T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-06-18T12:00:00+01:00" }, "awardPeriod": { "endDate": "2026-07-03T23:59:59+01:00" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "050917-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/050917-2026", "datePublished": "2026-05-29T15:03:38+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2030-05-03T23:59:59+01:00" } ] }, "contractTerms": { "financialTerms": "The University operates a no Purchase Order = No Pay policy. Invoices to be submitted to apinvoices@cardiff.ac.uk" }, "riskDetails": "Passenger Safety is paramount as is Reliability, Roadworthiness, safeguarding the University's reputation and compliance with relevant UK legislation" }, "language": "en" }