--- title: "Ad Hoc Coach Hire" ocid: "ocds-h6vhtk-069437" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069437" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-069437.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-069437.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "CARDIFF UNIVERSITY" published: "2026-05-29" --- # Ad Hoc Coach Hire Buyer: CARDIFF UNIVERSITY Current stage: Tender OCID: ocds-h6vhtk-069437 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069437) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-069437.json) ## Summary Cardiff University is actively inviting bids for its "Ad Hoc Coach Hire" tender to establish a framework agreement comprising three lots: ad-hoc coach transport, international arrivals (airport collections), and mini-bus transport. This procurement, under the open procedure and governed by the Welsh devolved regulations, is situated in Cardiff, UK (region UKL22). The initiative, currently in the tender stage, is set to close for submissions by 23rd June 2026 at 12:00 pm, with the enquiry period ending on 18th June 2026. The expected value of this procurement is approximately £1.44 million, with a framework duration from 1st August 2026 to 31st July 2028, having an extension option until 2030. The award criteria emphasize quality, responsible procurement, and price, fostering a competitive yet fair evaluation process. This tender creates valuable business growth opportunities, particularly for SMEs, with suitability markings indicating an inclusive environment for such enterprises. The framework agreement allows up to three suppliers to provide high-quality, reliable, and sustainable transportation services, emphasizing the hire of buses and coaches with drivers. Businesses in the transport service sector that prioritize passenger safety, vehicle reliability, and innovative customer service solutions stand well-placed to compete for these lots. The open procedure of this tender encourages diverse participation, fostering a competitive market landscape that benefits from price stability and potentially lucrative partnerships with a prominent educational institution. ## Notice Following our Pre-Market Engagement process, the University is now seeking bidders to submit their proposals for a place on our Coach Hire framework which will comprise three lots: Lot 1 - Ad hoc Coach transport Lot 2 - International Arrivals(Airport Collections) Lot 3 - Mini-Bus transport Tender Documents are available for download at https://in-tendhost.co.uk/cardiffuniversity/aspx/Home The portal should also be used for all communication and tender submissions ### Lot Information Coach Hire Ad-hoc Services (including fixed term contracts) Renewal: Contract Extensions International Arrivals Collect students from Heathrow Airport Renewal: Optional Extension Min-Bus For smaller transport requirements where only a mini-bus plus driver is required. Renewal: Optional Extensions ### Planning Information Prospective bidders are invited to provide information regarding their services, with particular emphasis on reliability, customer service, safety, and sustainability. While the University anticipates awarding contracts to a maximum of three suppliers, we welcome feedback and innovative ideas from the market on how this model could operate effectively in practice, including opportunities to reduce costs and maximise commercial value. While the University welcomes feedback and suggestions, it should be noted that we are unable to guarantee that any such contributions will be incorporated into the final tender documentation. Suppliers who choose not to submit a response at this stage will not be disadvantaged or precluded from submitting a proposal at the final tender stage. Likewise, suppliers who do provide a response at this stage will not be treated more favourably. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/050917-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 29 May 2026 | | Submission deadline | 23 Jun 2026 | | Future notice date | 29 May 2026 | | Award date | Not specified | | Contract period | 31 Jul 2026 - 31 Jul 2028 | | Recurrence | 2030-05-03 | ## Values | Field | Value | | --- | --- | | Tender value | £1,200,000 | | Lots value | £1,120,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CARDIFF UNIVERSITY | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF24 4HQ | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Cathays | | Westminster constituency | Cardiff South and Penarth | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## CPV Codes ### Divisions - 60 - Transport services (excl. Waste transport) ### Codes - 60172000 - Hire of buses and coaches with driver ## Release History - 29 May 2026 at 14:03 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/050917-2026 - 8 May 2026 at 08:59 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/042300-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/050917-2026 29th May 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/042300-2026 8th May 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers - https://in-tendhost.co.uk/cardiffuniversity/aspx/Home - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069437. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-069437.json.