---
title: "Hi-visibility workwear & Laundry Services"
ocid: "ocds-h6vhtk-069447"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069447"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-069447.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-069447.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "TRANSPORT UK EAST MIDLANDS LIMITED"
published: "2026-07-15"
---

# Hi-visibility workwear & Laundry Services

Buyer: TRANSPORT UK EAST MIDLANDS LIMITED  
Current stage: Tender  
OCID: ocds-h6vhtk-069447

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## Summary

The current tender process involves Transport UK East Midlands Limited as the buying organisation, under the title "Hi-visibility workwear & Laundry Services". This procurement, led by Nicole Kavanagh, operates under the industry category of occupational clothing and related services. The tender is in the active stage, with proposals requested to provide and launder high-visibility workwear across several regions in the United Kingdom, including UKC, UKD, UKE, and others. The procurement process follows a Competitive Flexible Procedure, with submissions due by 10th August 2026. The contract is projected to start on 11th January 2027 and will run until 10th January 2030, with an option to extend for an additional 12 months. The estimated contract value is £680,000, covering Lot 1 and Lot 3 or alternatively Lot 2 alone, with proposals evaluated on both price and quality criteria.

This tender presents an attractive opportunity for businesses specialising in occupational clothing and related services, especially those capable of delivering comprehensive managed service solutions. It is particularly suitable for SMEs proficient in providing end-to-end management of workwear services, including the provision, leasing, laundering, and maintenance of garments. With a focus on sustainability and operational efficiency, businesses that can support Transport UK East Midlands Limited's objectives of service consistency and quality assurance across dispersed locations will find this an opportunity to strengthen their market position. The requirement for compliance with safety and environmental standards adds further dimension for innovators within the industry to showcase their capabilities in durable, cost-effective, and eco-friendly workwear solutions.

## Notice

Suppliers are requested to submit proposals to the EMR for the provision and laundering of high-visibility workwear for the EMR Fleet Department. This tender is split into lots to enable EMR to pursue the most advantageous tender. EMR reserves the right to award either Lots 1 & 3 or 2 (on its own) and is not committed to awarding any or all Lots. All Lots are listed as per the below * Lot 1 - Purchase of Work Wears, Appendix C * Lot 2 - Lease and laundering of Work Wears, Appendix D * Lot 3 - Laundering of Work Wears, Appendix E Aims In delivering the contract, EMR requires the Supplier to undertake the following: * Deliver a compliant procurement process in line with the Procurement Act 2023 using a Competitive Flexible Procedure * Ensure continuity and flexibility to allow transfer of the procurement and/or contract to a future successor operator * Provide a high-quality, fully managed high-visibility workwear solution. * Provide a consistent service across all EMR locations, supporting a geographically dispersed workforce * Ensure all workwear meets required safety and compliance standards (e.g., Network Rail RIS-3279-TOM) * Deliver an end-to-end managed service, including supply, sizing, branding, tracking, repairs, and replacements (purchase and or lease), * Deliver an end-to-end managed service, tracking, repairs, and replacements (Laundry) * Implement an efficient coordination model, including reliable delivery, collection, and regular laundering services. * Enable user-focused services, such as individual allocation, ordering, returns, and locker-based or similar distribution. (Currently, EMR has Locker facilities provided by the present incumbent and would look to have the same facilities offered from perspective supplier(s) * Maintain high-quality assurance standards, supported by robust control systems and performance monitoring. * Promote operational efficiency and responsiveness, including quick resolution of defects, errors, or service issues, and reduce lost and damaged items * Support sustainability objectives, including reduced and recyclable packaging, * Ensure clear ordering, tracking, and reporting processes, aligned with EMR requirements.

### Lot Information

Purchase of workwear

Lot 1 comprises the provision and supply of all workwear garments and associated items required by EMR in accordance with the requirements set out in this tender

Options: The Authority reserves the right to purchase additional services of a similar nature during the contract term where operational requirements increase. Any additional purchases will be undertaken at the rates and terms established under the contract and will not exceed the overall approved contract value. The option may be exercised at any time during the contract period subject to budget availability and business need Lots 1 and 3 form an alternative delivery model to Lot 2. The Contracting Authority reserves the right to award either Lots 1 and 3, or Lot 2. These lots are mutually exclusive and will not be awarded concurrently

Renewal: The initial contract term is 3 years with the option to extend for up to a further period of 12 months at the Authority's discretion. The extension option may be exercised subject to satisfactory supplier performance and ongoing business requirements.

Lease and launder of workwear

Lot 2 ESTIMATED TOTAL CONTRACT VALUE, if awarded, is PS680,000. Lots 1 and 3 form an alternative delivery model to Lot 2. The Contracting Authority reserves the right to award either Lots 1 and 3, or Lot 2. These lots are mutually exclusive and will not be awarded concurrently. Lot 2 consists of the provision of a fully managed workwear service, including the leasing of workwear garments and the provision of laundry services for the duration of the agreement.

Options: The Authority reserves the right to purchase additional services of a similar nature during the contract term where operational requirements increase. Any additional purchases will be undertaken at the rates and terms established under the contract and will not exceed the overall approved contract value. The option may be exercised at any time during the contract period subject to budget availability and business need Lots 1 and 3 form an alternative delivery model to Lot 2. The Contracting Authority reserves the right to award either Lots 1 and 3, or Lot 2. These lots are mutually exclusive and will not be awarded concurrently

Renewal: The initial contract term is 3 years with the option to extend for up to a further period of 12 months at the Authority's discretion. The extension option may be exercised subject to satisfactory supplier performance and ongoing business requirements.

Laundry services

Lot 3 relates to the provision of laundry, repair, and garment maintenance services for Fleet Department workwear

Options: The Authority reserves the right to purchase additional services of a similar nature during the contract term where operational requirements increase. Any additional purchases will be undertaken at the rates and terms established under the contract and will not exceed the overall approved contract value. The option may be exercised at any time during the contract period subject to budget availability and business need Lots 1 and 3 form an alternative delivery model to Lot 2. The Contracting Authority reserves the right to award either Lots 1 and 3, or Lot 2. These lots are mutually exclusive and will not be awarded concurrently

Renewal: The initial contract term is 3 years with the option to extend for up to a further period of 12 months at the Authority's discretion. The extension option may be exercised subject to satisfactory supplier performance and ongoing business requirements.

### Planning Information

Interested parties are requested to complete the questionnaire available on the portal
https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2276&Culture=en-GB

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/066767-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Jul 2026 |
| Submission deadline | Not specified |
| Future notice date | 27 Jul 2026 |
| Award date | Not specified |
| Contract period | 11 Jan 2027 - 10 Jan 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £680,000 |
| Lots value | £680,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | TRANSPORT UK EAST MIDLANDS LIMITED |
| Locality | LONDON |
| Post town | Central London |
| Postcode | EC4A 3AG |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | City of London |
| Electoral ward | Castle Baynard |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) |

## CPV Codes

### Divisions

- 18 - Clothing, footwear, luggage articles and accessories
- 98 - Other community, social and personal services

### Codes

- 18110000 - Occupational clothing
- 18210000 - Coats
- 18221000 - Waterproof clothing
- 18223200 - Jackets
- 18234000 - Trousers
- 18331000 - T-shirts
- 18333000 - Polo shirts
- 98311000 - Laundry-collection services

## Release History

- 15 Jul 2026 at 12:20 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/066767-2026
- 8 May 2026 at 09:36 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/042339-2026
- 8 May 2026 at 09:27 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/042328-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/066767-2026
  15th July 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/042339-2026
  8th May 2026 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/042328-2026
  8th May 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2276&Culture=en-GB
- https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2316&Culture=en-GB
- https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2316&Culture=en-GBThelinkabovewillregisteryou'reexpressionofinterest.Onceregistered,anadditionallinkwillbeprovidedwhichwilltakeyouthetheProcurementSpecificQuestionnaire(PSQ)
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069447. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-069447.json.