--- title: "Supply, Installation & Maintenance of HR and Payroll System" ocid: "ocds-h6vhtk-0694e1" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0694e1" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0694e1.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0694e1.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "EAST DURHAM COLLEGE" published: "2026-05-18" --- # Supply, Installation & Maintenance of HR and Payroll System Buyer: EAST DURHAM COLLEGE Current stage: Tender OCID: ocds-h6vhtk-0694e1 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0694e1) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0694e1.json) ## Summary East Durham College is currently in the tender stage for the procurement of a new HR and Payroll System, scheduled for completion in 2026. The objective is to replace the existing system with a more efficient and user-friendly alternative that can either integrate with Sage 200 or operate independently. This procurement falls under the services category with a budget of £240,000 and has been set in motion via an open procurement procedure due to the urgency of the requirement. The submission deadline for tenders is set for 29th May 2026, while the contract is expected to start on 1st January 2027, running through to 31st January 2032, with a potential extension option. The location of service delivery is specified within the UK region code UKC. This tender presents significant business development possibilities for firms specialising in HR and Payroll solutions, especially those offering innovative software packages that can seamlessly integrate with existing financial systems like Sage 200. Companies with expertise in developing bespoke, integrated, and efficient HR systems that account for various contractual terms, staff benefits, and complex financial reporting will find this opportunity suitable. The project necessitates strong capabilities in software usability, service delivery, and technical support, marking it as an ideal prospect for SMEs eager to demonstrate their capability in meeting stringent quality and service criteria while participating in large-scale public sector procurement processes. ## Notice East Durham College is seeking to replace its current HR and Payroll combined system with a modern, user-friendly interface and a comprehensive, accurate user-friendly reporting function. It should be able to link directly to Sage 200 or be supported by its own finance package (separate tender). The reporting function will need to be if possible compatible with Sage 200 Finance/Accounting systems or have a finance package linked to it (separate tender). It should be able to accommodate bespoke reports which can report on and span not only tax years (April to March) but also our financial year (August to July) and academic years (September to August) as well as be able to interpret and calculate data. The reporting functionality should also if possible, facilitate reports being exported in a range of formats including but not limited to excel, word and pdf. The software will also be required to interface with an in-house data system for the purpose of import/export of staff identity profiles. The number of staff should by no means infer that this is a standard SME set up as the Organisation has a wide variety of, sometimes complex, contractual terms & basis, payments, pensions, company pay and benefits criteria, which needs to be accommodated and calculated accurately and effectively for both monthly and annual returns. Tenders must ensure they give a detailed response as to how they will provide the required services. Bids will be assessed against the evaluation criteria outlined in this document. Upon completion of the scoring process, the bidders achieving the highest overall score will be shortlisted. These shortlisted bidders will then be invited to the final stage of the process, which will consist of a presentation/demonstration and further clarification. Please refer to Annex 1 for a full and comprehensive breakdown of our requirements. ### Lot Information Lot 1 Options: We may require the right to purchase additional licences and/or modules to meet existing or future needs. Renewal: The option of a 12 month extension to this contract may be used in cases of unforeseen circumstances or to address any issues that may arise during the contracts end date ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/045557-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 18 May 2026 | | Submission deadline | 29 May 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Jan 2027 - 31 Jan 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £240,000 | | Lots value | £240,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | EAST DURHAM COLLEGE | | Locality | CO DURHAM | | Post town | Sunderland | | Postcode | SR8 2RN | | Country | England | | ITL 1 | TLC North East (England) | | ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear | | ITL 3 | TLC41 Durham | | Local authority | County Durham | | Electoral ward | Peterlee West | | Westminster constituency | Easington | | Delivery location | TLC North East (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48450000 - Time accounting or human resources software package - 72212450 - Time accounting or human resources software development services ## Release History - 18 May 2026 at 18:00 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/045557-2026 - 8 May 2026 at 13:59 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/042608-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/045557-2026 18th May 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/042608-2026 8th May 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/Attachment/A-15938 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-15940 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-16284 CLARIFICATIONS ## Notice URLs - https://edc.ac.uk/ - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0694e1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0694e1.json.