--- title: "BNU-2512-346 Student Management System & Associated Services" ocid: "ocds-h6vhtk-0696d4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0696d4" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0696d4.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0696d4.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "BUCKINGHAMSHIRE NEW UNIVERSITY" published: "2026-05-12" --- # BNU-2512-346 Student Management System & Associated Services Buyer: BUCKINGHAMSHIRE NEW UNIVERSITY Current stage: Tender OCID: ocds-h6vhtk-0696d4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0696d4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0696d4.json) ## Summary Buckinghamshire New University is initiating a procurement process to acquire a Student Management System and associated services. This process, titled "BNU-2512-346 Student Management System & Associated Services," falls under the educational software package and IT services category. The procurement takes place in High Wycombe, United Kingdom, under the competitive flexible procedure. It consists of two stages: the selection stage and the Invitation to Tender (ITT) stage. The closing date for expressions of interest is 10 June 2026, with final award decisions expected by early December 2026. The contract will begin on approximately 8 December 2026, with an initial term of five years and the possibility of extension by one-year increments up to 2036. This tender presents a prime opportunity for software and IT service providers, especially those specialising in educational systems. Businesses with experience in delivering comprehensive SaaS solutions to large educational institutions would find this tender suitable. The procurement aims to replace the existing Student Management System with a more advanced version, offering opportunities for IT service providers to propose innovative solutions within tight timelines. Interested suppliers must showcase a proven track record in similar projects and adhere to the terms set out by the university. This tender process could offer significant business growth potential for companies capable of meeting the university's requirements efficiently and effectively. ## Notice BNU is undertaking a Competitive Flexible Procedure for the procurement of a Student Management System and associated services. Through this procurement exercise, BNU is seeking to upgrade its current Student Management System QLS, implemented around 2001. It is widely used across BNU to meet academic, legal, contractual, and business-related needs. This is an opportunity for the supply of Services to BNU. This opportunity requires Suppliers to demonstrate they have a proven track record of successfully delivering similar requirements to Universities at similar scale and who can deliver a Software as a Service (SaaS) solution within aggressive timelines. Suppliers are expected to provide a detailed proposal, aligned with BNU's terms and conditions as set out in the draft Contract, outlining their approach to delivering a fully operational Student Management solution. The system should be fully implemented by July 2029. The PSQ Guidance document which incorporates the PSQ, contains appendices which include the draft Requirement, the draft Invitation to Tender Questions/Award Criteria and the draft Contract. The PSQ Guidance document will be available to Suppliers upon receipt of expression of interest via the e-tendering portal InTend. The draft Requirement provides further detail for this opportunity. This is a two stage Competitive Flexible Procedure. The closing date to respond to this Tender Notice is 10 June 2026 at 16:00pm. The process will be in two stages. Stage 1 is a selection stage and includes enough detail for interested Suppliers to respond to the PSQ and Conditions of Participation. The Conditions of Participation are as set out in the PSQ. Stage 2 is the Invitation to Tender (ITT) stage. Suppliers responding to Stage 1 will be evaluated and down-selected to the 3 highest scoring Suppliers to participate in Stage 2. The procurement will not involve any negotiation or dialogue. Please review the timetable within the PSQ guidance document set for more details. BNU is seeking to award a contract for an initial term of five (5) years (plus the Onboarding Phase at the start, as defined in the Draft Contract) with the provision to extend for a further five (5) years in one year increments, commencing on approximately 8th December 2026. Key dependencies: Suppliers should note that the University is currently undertaking an ongoing Continuous Improvement Programme which is expected to continue throughout the Procurement and into the duration of any resulting contract. Further information in relation to how this may impact on the Requirements and the procurement process is included in the PSQ Guidance document. ### Lot Information Lot 1 Renewal: Five extensions in one year increments 1+1+1+1+1 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/043538-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Competitive flexible procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 12 May 2026 | | Submission deadline | 29 May 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 8 Dec 2026 - 7 Dec 2031 | | Recurrence | 2030-12-01 | ## Values | Field | Value | | --- | --- | | Tender value | £9,000,000 | | Lots value | £9,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BUCKINGHAMSHIRE NEW UNIVERSITY | | Locality | HIGH WYCOMBE | | Post town | Hemel Hempstead | | Postcode | HP11 2JZ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ13 Buckinghamshire | | Local authority | Buckinghamshire | | Electoral ward | Abbey | | Westminster constituency | Wycombe | | Delivery location | TLJ13 Buckinghamshire | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48190000 - Educational software package - 72000000 - IT services: consulting, software development, Internet and support - 72230000 - Custom software development services - 72250000 - System and support services - 72263000 - Software implementation services ## Release History - 12 May 2026 at 14:16 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/043538-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/043538-2026 12th May 2026 - Tender notice on Find a Tender ## Notice URLs - https://in-tendhost.co.uk/bucksnewuni/aspx/Home - https://www.bucks.ac.uk/ - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0696d4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0696d4.json.