{
    "tag": [
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    "id": "ocds-h6vhtk-069760-2026-06-08T21:28:24+01:00",
    "date": "2026-06-08T21:28:24+01:00",
    "ocid": "ocds-h6vhtk-069760",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "043791-2026",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/043791-2026",
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    "parties": [
        {
            "id": "GB-PPON-PWLP-4583-NQGG",
            "name": "Newport City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWLP-4583-NQGG"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Newport",
                "postalCode": "NP20 4UR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL21"
            },
            "contactPoint": {
                "name": "Joanne James",
                "email": "joanneclaire.james@newport.gov.uk",
                "telephone": "+441633987782"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.newport.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
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                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
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        }
    ],
    "buyer": {
        "id": "GB-PPON-PWLP-4583-NQGG",
        "name": "Newport City Council"
    },
    "tender": {
        "id": "NCC202500373",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of a School Management Information System (MIS) to Schools within Newport",
        "description": "Newport City Council (the Council) are seeking a Software as a Service (SaaS) solution for the provision of a comprehensive Schools Management Information System (MIS). The primary objective of this tender is to procure a solution that enables schools to efficiently and effectively fulfil statutory and legislative responsibilities. The solution must support compliance with all relevant Welsh educational regulations and standards. The solution must provide a provision for 57 schools including Primary Schools, Secondary Schools, Special Schools and the Pupil Referral Unit (PRU). The required school management information system should streamline administrative processes, enhance data management, and improve overall operational efficiency. It is essential that the solution minimises the need for third party add-ons by encompassing a wide range of functionalities within a single platform. This will ensure that schools can operate seamlessly without the additional burden of procuring and managing multiple solutions.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31711310",
                        "description": "System for recording attendance"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL21",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL21",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 3120000,
            "amount": 2600000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2034-03-31T23:59:59+01:00",
                    "maxExtentDate": "2037-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 3120000,
                    "amount": 2600000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality Questions",
                            "description": "Response to quality questions set out in the etenderwales Tendering System",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Total cost of providing the solution as per the pricing schedule",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "renewal": {
                    "description": "The contract shall be for a period of 7 years with an option to extend for a further period of up to 3 years, renewable on a yearly or for the full 3 years"
                },
                "hasOptions": true,
                "options": {
                    "description": "The right to additional purchases while the contract is valid. The Council reserve the right to procure additional services throughout the duration of the contract if they assist with improving the customer experience or provide innovation to enhance the service, within the subject matter of the contract."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-05-21T23:59:59+01:00"
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        "status": "active",
        "coveredBy": [
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        "submissionMethodDetails": "https://etenderwales.ukp.app.jaggaer.com",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
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                "cy"
            ]
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        "tenderPeriod": {
            "endDate": "2026-07-06T16:00:00+01:00"
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        "enquiryPeriod": {
            "endDate": "2026-06-29T16:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-07-21T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "054026-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/054026-2026",
                "datePublished": "2026-06-08T21:28:24+01:00",
                "format": "text/html"
            }
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    },
    "language": "en"
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