--- title: "Provision of a School Management Information System (MIS) to Schools within Newport" ocid: "ocds-h6vhtk-069760" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069760" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-069760.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-069760.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "NEWPORT CITY COUNCIL" published: "2026-06-08" --- # Provision of a School Management Information System (MIS) to Schools within Newport Buyer: NEWPORT CITY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-069760 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069760) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-069760.json) ## Summary Newport City Council is actively seeking to procure a School Management Information System (MIS) to enhance the administrative and compliance operations of 57 schools, including primary, secondary, special schools, and the Pupil Referral Unit (PRU) in Newport, United Kingdom (region UKL21). This tender, listed under industry categories relating to IT services and software systems, is part of an open procurement procedure with a total estimated value of £3,120,000. The open tender process began on 8th June 2026, with the submission deadline on 6th July 2026. The enquiry period is open until 29th June 2026, and the award is anticipated by 21st July 2026. This tender seeks a comprehensive SaaS solution that minimises the need for third-party add-ons, thereby streamlining operations and ensuring compliance with Welsh educational standards. This tender represents a significant opportunity for businesses specialising in IT services, consultancy, software development, and educational technology solutions. Companies capable of providing a robust, all-in-one platform that improves operational efficiency and data management without additional third-party solutions are well-positioned to compete. The opportunity is particularly suited for SMEs, as the procurement process is open and explicitly states its suitability for small to medium-sized enterprises. Successful bidders will have the potential to secure a contract that spans seven years with possible extensions, allowing for sustained business growth and the ability to innovate within the contract's scope to enhance the customer experience. ## Notice Newport City Council (the Council) are seeking a Software as a Service (SaaS) solution for the provision of a comprehensive Schools Management Information System (MIS). The primary objective of this tender is to procure a solution that enables schools to efficiently and effectively fulfil statutory and legislative responsibilities. The solution must support compliance with all relevant Welsh educational regulations and standards. The solution must provide a provision for 57 schools including Primary Schools, Secondary Schools, Special Schools and the Pupil Referral Unit (PRU). The required school management information system should streamline administrative processes, enhance data management, and improve overall operational efficiency. It is essential that the solution minimises the need for third party add-ons by encompassing a wide range of functionalities within a single platform. This will ensure that schools can operate seamlessly without the additional burden of procuring and managing multiple solutions. ### Lot Information Lot 1 Options: The right to additional purchases while the contract is valid. The Council reserve the right to procure additional services throughout the duration of the contract if they assist with improving the customer experience or provide innovation to enhance the service, within the subject matter of the contract. Renewal: The contract shall be for a period of 7 years with an option to extend for a further period of up to 3 years, renewable on a yearly or for the full 3 years ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/054026-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Jun 2026 | | Submission deadline | 6 Jul 2026 | | Future notice date | 21 May 2026 | | Award date | Not specified | | Contract period | 31 Mar 2027 - 31 Mar 2034 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £2,600,000 | | Lots value | £2,600,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NEWPORT CITY COUNCIL | | Locality | NEWPORT | | Post town | Newport | | Postcode | NP20 4UR | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL54 Monmouthshire and Newport | | Local authority | Newport | | Electoral ward | Allt-yr-yn | | Westminster constituency | Newport West and Islwyn | | Delivery location | TLL21 Monmouthshire and Newport | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 72 - IT services: consulting, software development, Internet and support ### Codes - 31711310 - System for recording attendance - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 8 Jun 2026 at 20:28 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/054026-2026 - 13 May 2026 at 10:31 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/043791-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/054026-2026 8th June 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/043791-2026 13th May 2026 - Pipeline notice on Find a Tender ## Notice URLs - http://www.newport.gov.uk - https://etenderwales.ukp.app.jaggaer.com - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069760. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-069760.json.