---
title: "Hearing Recording Processing and Management Solution"
ocid: "ocds-h6vhtk-069814"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069814"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-069814.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-069814.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "MINISTRY OF JUSTICE"
published: "2026-05-13"
---

# Hearing Recording Processing and Management Solution

Buyer: MINISTRY OF JUSTICE  
Current stage: Planning  
OCID: ocds-h6vhtk-069814

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## Summary

The Ministry of Justice (MoJ) is initiating a procurement process for a "Hearing Recording Processing and Management Solution" in the industry category of Information Technology Services and Software Package and Information Systems. This tender is currently in the planning stage, with a focus on converting video recordings into audio files, and managing related data securely. The procurement is conducted under the Procurement Act 2023. The process began with a Preliminary Market Engagement Notice released on 13th May 2026 and includes milestone dates such as the opening of the Request for Information (RFI) on 18th May 2026, and a submission deadline for RFI responses on 4th June 2026. Located in the United Kingdom, specifically within London, this procurement opportunity invites suppliers to participate through the MoJ e-Sourcing portal, providing a channel for communication and responses within the outlined timeframe.

This procurement presents substantial growth opportunities for businesses specializing in IT services, particularly those offering solutions for audio and video file management and processing. SMEs and VCSEs are noted as suitable for engagement, indicating an inclusive approach to vendor selection. The tender seeks innovative solutions, either through off-the-shelf software, configured existing products, or bespoke development. Businesses with the capability to provide secure file conversion and metadata handling systems, particularly those skilled in working with multiple audio and video formats like MP4, MP3, and others, are poised to benefit. This engagement not only allows providers to contribute to critical government functions but also offers a platform to leverage their expertise in a key public sector project.

## Notice

This preliminary market engagement is being undertaken in accordance with the Procurement Act 2023. The Ministry of Justice (MoJ) is a major government department, at the heart of the justice system. The MoJ works to protect and advance the principles of justice; our vision is to deliver a world-class justice system that works for everyone in society. HM Courts & Tribunals Service (HMCTS) is responsible for the administration of courts and tribunals across England and Wales. Working in partnership with an independent judiciary, HMCTS ensures the justice system is fair, efficient and effective. Through its services, HMCTS supports access to justice for individuals, businesses and public bodies, upholding the rule of law and enabling disputes to be resolved and decisions to be enforced. M Courts & Tribunals Service (HMCTS), on behalf of the Ministry of Justice (MoJ), is undertaking a soft market engagement to understand current market capability for a solution that supports the conversion and/or renaming of video and audio files. The primary focus is on MP4 and MP3 formats; however, the ability to handle additional video and audio formats would be advantageous. These may include, but are not limited to, MOV, AVI, MKV, WMV, WAV, and AAC. The requirement relates to: * Converting video recordings into audio only files * Extracting and preserving metadata from the original media file * Ensuring the secure and permanent deletion of original files from users' local device storage * Saving processed files to a network location using a defined and standardised file naming convention This engagement is intended to inform HMCTS's understanding of: * whether suitable off the shelf software already exists; * whether the requirement could be met through configuration or extension of an existing product; and * whether a bespoke solution would be required.

### Planning Information

This RFI is being conducted through the MoJ e-Sourcing portal and all communications between MoJ and Suppliers during this RFI process must strictly be made using the MoJ e-Sourcing portal.
- Suppliers must create an account on the e-sourcing portal found via the link here: https://ministryofjusticecommercial.bravosolution.co.uk/web/login.html
- Suppliers can access the RFI from 18th May (the ‘RfI Opens’ date) via PQQ_582.
- The PQQ will hold the following RFI documents and information which consists of:
*Attachment 1 RFI Instructions and Questionnaire.
*Clarification questions and answers document (shared using the messaging facility)
-Suppliers will respond to the RFI by uploading the completed Attachment 1 RFI Instructions and Questionnaire to Technical Envelope, Question 1.1 ‘RFI Questionnaire’.
Timescales
These are our intended RFI timescales. We will inform you if and when timelines change.
13th May 2026 - UK2 Preliminary Market Engagement Notice released and supplier e-sourcing system registration 
18th May 2026 - RFI opens and Clarification period starts 
1st June 2026, 17:00 - Clarification period ends 
2nd June 2026, 17:00 - Deadline for the publication of responses to RFI Clarification questions
4th June 2026, 17:00 - Deadline for submission of RFI Responses

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/044082-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 May 2026 |
| Submission deadline | Not specified |
| Future notice date | 1 Sep 2026 |
| Award date | Not specified |
| Contract period | 2 Nov 2026 - 1 Nov 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MINISTRY OF JUSTICE |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1H 9AJ |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72222300 - Information technology services

## Release History

- 13 May 2026 at 14:53 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/044082-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/044082-2026
  13th May 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://ministryofjusticecommercial.bravosolution.co.uk/web/login.html
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069814. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-069814.json.