--- title: "EMR HVAC Maintenance, Overhaul & Spares Support for Class 158 & Field Engineering & Technical Support for Class 158 & Class 170" ocid: "ocds-h6vhtk-069a62" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069a62" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-069a62.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-069a62.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "TRANSPORT UK EAST MIDLANDS LIMITED" published: "2026-08-04" --- # EMR HVAC Maintenance, Overhaul & Spares Support for Class 158 & Field Engineering & Technical Support for Class 158 & Class 170 Buyer: TRANSPORT UK EAST MIDLANDS LIMITED Current stage: Tender OCID: ocds-h6vhtk-069a62 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069a62) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-069a62.json) ## Summary Transport UK East Midlands Limited, operating out of London, has initiated a tender for the comprehensive maintenance, overhaul, and spares support of the HVAC systems for the Class 158 and Class 170 fleets as part of its East Midlands Railway services. The procurement process is currently at the tender stage, with the deadline for submissions being 4th September 2026. The procurement method is an open, competitive flexible procedure, under UK Procurement Act 2023 legal basis, focusing on service providers in the railway repair and maintenance industry. This tender is designed to ensure the reliability and operational efficiency of HVAC systems, crucial for passenger comfort and safe operation, with the process consisting of two stages of evaluation with a negotiation phase for shortlisted bidders. This tender presents significant opportunities for businesses in the rail maintenance and engineering sectors, particularly those with expertise in HVAC systems, structured repair models, and technical support. SMEs can also participate, as the procurement process includes scope for small to medium enterprises to engage as principal suppliers or specialist subcontractors. Companies able to provide innovative, sustainable solutions and demonstrate robust operational and technical capabilities are well-positioned to compete. Given the substantial contract value and duration of up to four years with renewal options, this tender offers a lucrative opportunity to secure a long-term partnership with Transport UK East Midlands Limited, fostering business growth through engagement in a critical infrastructure project. ## Notice East Midlands Railway (EMR) operates passenger rail services across the East Midlands and relies on the continued performance of HVAC systems on its Class 158 and 170 fleet to support safe operation, passenger comfort, demisting and overall service reliability. The Supplier is required to provide an integrated HVAC support solution covering maintenance, overhaul and spares support across both fleets. EMR's preference is for a model that gives a clear point of accountability, well-defined operational interfaces and strong performance visibility across the full support package. Schedule Lot 1: HVAC Overhaul and Repair (Class 158), Schedule Lot 2: Field Engineering and Technical Support (Class 158 & Class 170) ### Lot Information HVAC Overhaul and Repair (Class 158) The Supplier shall deliver a comprehensive HVAC overhaul, repair, and refurbishment service for the Class 158 fleet. This shall include planned overhaul programmes, corrective repair activity, and associated engineering support required to maintain reliability and performance. The Supplier shall operate a structured and controlled overhaul model aligned to EMR requirements, ensuring quality, traceability, and efficient turnaround. Options: The right to additional purchases while the contract is valid. Any compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance. Renewal: The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1). EMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation. Lot 2: Field Engineering and Technical Support (Class 158 & Class 170) The Supplier shall deliver an integrated field engineering and technical support service that maintains HVAC system performance, supports fleet availability and enables safe, reliable operation of the Class 158 and Class 170 fleets. The required output is a responsive support model that provides planned maintenance, corrective maintenance, fault diagnosis, technical advice, defect rectification and depot coordination in accordance with agreed service levels and EMR operational priorities. The Supplier shall provide clear evidence that field engineering activity is controlled, traceable, technically assured and aligned to agreed return-to-service requirements. Options: The right to additional purchases while the contract is valid. Any compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance. Renewal: The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1). EMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation. ### Planning Information This PME exercise is being conducted to inform the development of a future ITT for the overhaul, maintenance, and technical support of HVAC systems, which are critical to passenger comfort, operational reliability, and compliance with safety and environmental standards. The PME seeks to: • Understand supplier capability and technical competence, including experience with rail-specific HVAC systems, overhaul programmes, fault diagnostics, and lifecycle asset management • Assess supplier capacity and resilience, including the ability to support planned and reactive maintenance, manage obsolescence, and respond to operational failures within required timescales • Explore supply chain resilience, including spare parts availability, OEM approvals, accreditation, and contingency arrangements • Identify opportunities for SME participation, either as principal suppliers, framework participants, or specialist subcontractors • Understand available monitoring and condition-based maintenance solutions, including remote diagnostics, performance reporting, and energy-efficiency monitoring • Explore sustainability and decarbonisation opportunities, including energy-efficient HVAC solutions, refrigerant management, environmental compliance, waste reduction, and alignment with railway sustainability objectives • Gather insight into commercial and pricing models, including fixed-price maintenance, overhaul schedules, call-off arrangements, whole-life costing approaches, and indexation mechanisms Suppliers will be invited to review PME documentation and submit responses to a series of structured questions. EMR will review all feedback received and use the information gathered to refine the service specification, commercial model, and evaluation methodology for the future procurement. Participation in this PME does not guarantee involvement in the subsequent procurement and is not a mandatory requirement for bidding. Feedback gathered during the PME will be analysed and used to inform the final ITT documentation. Once finalised, the procurement opportunity will be formally advertised and competed via Find a Tender, in accordance with the Procurement Act 2023 and applicable transparency requirements. Expressions of Interest in the PME will be managed through EMR's WAX procurement portal. Interested parties will need to be registered on WAX to access the PME documentation and submit their responses. https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2286&Culture=en-GB ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/073795-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Competitive flexible procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Aug 2026 | | Submission deadline | 4 Sep 2026 | | Future notice date | 2 Jun 2026 | | Award date | Not specified | | Contract period | 9 Nov 2026 - 4 Dec 2028 | | Recurrence | 2029-01-02 | ## Values | Field | Value | | --- | --- | | Tender value | £1,876,000 | | Lots value | £1,876,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | TRANSPORT UK EAST MIDLANDS LIMITED | | Locality | LONDON | | Post town | Central London | | Postcode | EC4A 3AG | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | City of London | | Electoral ward | Castle Baynard | | Westminster constituency | Cities of London and Westminster | | Delivery location | TLF East Midlands (England) | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50220000 - Repair, maintenance and associated services related to railways and other equipment ## Release History - 4 Aug 2026 at 14:09 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/073795-2026 - 15 May 2026 at 15:44 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/045082-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/073795-2026 4th August 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/045082-2026 15th May 2026 - Preliminary market engagement notice on Find a Tender - https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2321&Culture=en-GB ## Notice URLs - https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2286&Culture=en-GB - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069a62. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-069a62.json.