---
title: "Provision of a Hosted Meeting and Agenda System (ModernGov)"
ocid: "ocds-h6vhtk-069b6d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069b6d"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-069b6d.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-069b6d.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "BRISTOL CITY COUNCIL"
published: "2026-05-18"
---

# Provision of a Hosted Meeting and Agenda System (ModernGov)

Buyer: BRISTOL CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-069b6d

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## Summary

The public procurement process undertaken by Bristol City Council for the 'Provision of a Hosted Meeting and Agenda System (ModernGov)' has reached the award stage. Located in Bristol, region UKK11, this tender falls under the software package and information systems category. Completed on 18th May 2026, the contract was directly awarded to Civica UK Ltd without prior publication due to the supplier's exclusive rights and technical necessities that necessitate continuity with existing systems. The procurement method used was ‘limited’, justifying no open competition as changing the supplier could lead to significant costs and technical challenges.

This tender presents an influential business opportunity for software solution providers specialising in governance and digital agenda systems. Well-suited for businesses with expertise in providing bespoke software solutions, especially those with existing intellectual property and exclusive rights, this contract allows the supplier Civica UK Ltd to broaden its footprint within the regional government sector. The contract's value at £81,402 for a three-year term, with a potential 12-month extension, provides Civica UK Ltd with a stable and extended relationship with a key regional authority.

## Notice

Software for the Hosted Meeting and Agenda System (ModernGov) for decision making meetings to upload reports and agendas to enable elected members and the public to electronically access those documents.

### Lot Information

Lot 1

3 year contract with option to extend for 12 months for Software for the Hosted Meeting and Agenda System (ModernGov) for decision making meetings to upload reports and agendas to enable elected members and the public to electronically access those documents.

Options: 3+1 years contract.

### Procurement Information

This is a direct award to Civica UK Ltd via the CCS Framework RM6259 Vertical Application Solutions Lot 4 Citizen Services for 3 years with an option to extend for 12 months for the following reasons:- * There is no competition for technical reasons, as the supplier holds intellectual property or exclusive rights, making them the only source for the required goods, services, or works. * Existing Supplier: The contract involves goods, services, or works from an existing supplier and changing the supplier would result in the Council receiving goods, services, or works that are different from or incompatible with the existing ones.o Bringing in a new supplier would cause such differences or incompatibilities that would cause significant disproportionate costs and technical difficulties in operation or maintenance.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/045556-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 May 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 17 May 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £81,402 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BRISTOL CITY COUNCIL |
| Locality | BRISTOL |
| Post town | Bristol |
| Postcode | BS1 5TR |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK5 West of England |
| ITL 3 | TLK51 Bristol, City of |
| Local authority | Bristol, City of |
| Electoral ward | Hotwells and Harbourside |
| Westminster constituency | Bristol Central |
| Delivery location | TLK11 Bristol, City of |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 18 May 2026 at 17:54 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/045556-2026

## Notice URLs

- http://www.bristol.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069b6d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-069b6d.json.