---
title: "Provision of Archive Database Services"
ocid: "ocds-h6vhtk-069dec"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069dec"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-069dec.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-069dec.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "THE ROYAL HOUSEHOLD"
published: "2026-05-20"
---

# Provision of Archive Database Services

Buyer: THE ROYAL HOUSEHOLD  
Current stage: Planning  
OCID: ocds-h6vhtk-069dec

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069dec)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-069dec.json)

## Summary

The Royal Household is currently in the planning stage of a procurement process for the provision of Archive Database Services, as detailed in their preliminary market engagement notice published on 20th May 2026. They are seeking to implement a Digital Archive Management System, potentially through a single provider or integrated solutions. This process is led by Miriam Woods, the contact at procurement@royal.uk. Businesses have until 22nd June 2026 to engage and return the Request for Information. This opportunity is located in London and falls under the services category, specifically industry-specific software packages and database systems, with plans to commence the contract by 1st June 2027.

This tender presents significant opportunities for growth for software development and database management companies, particularly those providing comprehensive digital archiving solutions. Businesses with expertise in developing database management systems and database services may stand to benefit, as the Royal Household seeks effective archival management and digital asset discovery tools. Engaging in this initial phase could position suppliers to influence future procurement requirements and align their offerings to the Household's strategic needs, potentially leading to a significant long-term contract.

## Notice

The Royal Household, including the Royal Collection Trust, may require the provision of a Digital Archive Management System. This may be delivered as a single provider solution or through a combination of integrated offerings. The required capabilities include: *the ability to describe and administer the archive collection irrespective of the format of the records; *the ingestion, secure storage and long-term management and preservation of digitised and born digital records; *controlled publication of catalogue descriptions and digital assets and provide effective search and discovery tools. To support a possible future procurement activity, the team is seeking information from suppliers to enable initial knowledge-gathering about available software solutions and inform our requirements. Please note that part of the aim of the exercise is to decide on the budget for the contract, so no budget estimate is available at this time.

### Planning Information

Please contact procurement@royal.uk for the Request for Information document, and return via email.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/046587-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 May 2026 |
| Submission deadline | Not specified |
| Future notice date | 22 Jun 2026 |
| Award date | Not specified |
| Contract period | 31 May 2027 - 1 Jun 2032 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE ROYAL HOUSEHOLD |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1A 1AA |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48100000 - Industry specific software package
- 48600000 - Database and operating software package
- 48610000 - Database systems
- 48611000 - Database software package
- 48612000 - Database-management system
- 72212610 - Database software development services
- 72320000 - Database services

## Release History

- 20 May 2026 at 15:03 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/046587-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/046587-2026
  20th May 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069dec. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-069dec.json.