--- title: "Asset Compliance and Assurance Software" ocid: "ocds-h6vhtk-069f8e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069f8e" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-069f8e.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-069f8e.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "THE GUINNESS PARTNERSHIP LIMITED" published: "2026-05-21" --- # Asset Compliance and Assurance Software Buyer: THE GUINNESS PARTNERSHIP LIMITED Current stage: Planning OCID: ocds-h6vhtk-069f8e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069f8e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-069f8e.json) ## Summary The Guinness Partnership Limited, based in London, is currently in the planning stage of its procurement process for developing an "Asset Compliance and Assurance Software" system. This project falls under the industry category of compliance software packages, with an overarching focus on goods. The aim is to implement a software solution that can automate and enhance the management of compliance certificates associated with inspections for gas, electrical, and water systems across their 70,000 managed homes. Interested parties have until 19th June 2026 to participate in the preliminary market engagement, which is designed to assess potential solutions and inform the future procurement strategy. The anticipated contract period is set to begin on 1st April 2027 and run through to 31st March 2030, with the possibility of renewal until 2032. This tender presents a significant opportunity for software companies specialising in compliance management systems, particularly those with capabilities in data extraction, categorisation, and integration with existing management platforms. Enterprises focusing on document intelligence, optical character recognition (OCR), and AI-driven solutions would find a competitive edge in this engagement. Small and medium-sized enterprises (SMEs) are encouraged to participate, given the suitability criteria outlined. Businesses capable of delivering innovative and secure solutions compliant with UK data protection standards will particularly benefit from engaging in the development of this crucial software service. The scale and scope of the project offer substantial prospects for business growth and partnership with a prominent public undertaking. ## Notice Purpose of Engagement - The Guinness Partnership is undertaking preliminary market engagement to explore available software solutions capable of reading, categorising, validating, and managing compliance certificates associated with gas, electrical, and water inspections. This engagement is intended to: Understand the capabilities of the market Inform future procurement strategy and specification Identify innovative or emerging solutions Assess delivery models, implementation approaches, and commercial options Participation in this engagement does not constitute a commitment to commence a procurement or award a contract. Background and Context - The Guinness Partnership owns and manages over 70,000 homes and is responsible for ensuring ongoing compliance with statutory requirements relating to gas, electrical, and water safety. Compliance evidence is typically provided in a range of certificate formats (e.g. PDF, scanned documents, digitally generated reports) produced by multiple contractors and inspection providers. Guinness is seeking to explore software solutions that can help automate and improve the accuracy, efficiency, and assurance of compliance certificate management. Scope of the Requirement - Interested suppliers are invited to provide information on solutions that can support some or all of the following capabilities: 1. Certificate Ingestion and Reading * Upload or automated ingestion of gas and electrical compliance certificates * Ability to read and extract data from: * Native digital certificates * Scanned documents * PDFs and image-based files * Use of technologies such as OCR, document intelligence, or Al-driven data extraction 2. Data Extraction and Categorisation * Automatic identification and categorisation of certificate types (e.g. Gas Safety Record, EICR) * Extraction of key data fields, potentially including: * Property address / unique property reference * Inspection date * Expiry date / next due date * Engineer or contractor details * Inspection outcomes (e.g. pass, fail, remedial actions required) * Observations and codes * Smoke detection information (install date and location etc.) 3. Automated Coding Tool A system that identifies and categorises: * Cl - Danger present remedial work needed to gain a satisfactory certificate * C2 - Potentially dangerous remedial work needed to gain a satisfactory certificate * C3 - Improvement recommended * Fl - Further investigation required 4. Compliance Checker Flags missing or incomplete sections such as: * Schedule of inspections * Schedule of test results * Observations * Signatures * Outcome summary to support a RAG rating report * Workflows for follow on/corrective actions/audits 5. Workflow, Assurance, and Audit Exception reporting and task management for follow-up actions Audit trail showing certificate receipt, validation, and review Dashboards and reporting to support operational teams and compliance assurance 6. Dashboard Interface A web-based application that allows relevant staff members to review: * Compliance reports open actions, closed actions, etc * Metrics - Pass/Fail * Extraction of C3 codes into a log * Reporting tools and capabilities * Exception reporting * Portal access to enable customers and TGP staff to be able to view and download certificates along with a streamlined method of uploading certificates via a bulk loading software * Auto generation of certificates to be sent to Local Authority when required. 7. Integration and Data Management Ability to integrate with housing management systems, asset systems, or document management platforms Secure storage and retrieval of compliance documentation APIs or other integration options 8. Security, Governance, and Accessibility Compliance with UK data protection and information security standards Role-based access controls ### Planning Information Please use the following URL to access the opportunity on the ProActis eSourcing Procurement portal: https://supplierlive.proactisp2p.com (https://supplierlive.proactisp2p.com)/ Opportunity Reference: RFX1000297 To access the full opportunity and respond, you will need to access or create a ProActis account. Once you access the opportunity you will be able to download the full PME document which includes a questionnaire to be completed and returned by the deadline indicated. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/047239-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 21 May 2026 | | Submission deadline | Not specified | | Future notice date | 1 Sep 2026 | | Award date | Not specified | | Contract period | 31 Mar 2027 - 31 Mar 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £350,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE GUINNESS PARTNERSHIP LIMITED | | Locality | LONDON | | Post town | North West London | | Postcode | NW1 3AX | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI36 Camden | | Local authority | Camden | | Electoral ward | Regent's Park | | Westminster constituency | Holborn and St Pancras | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48170000 - Compliance software package ## Release History - 21 May 2026 at 14:19 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/047239-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/047239-2026 21st May 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://supplierlive.proactisp2p.com - https://supplierlive.proactisp2p.com)/ - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-069f8e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-069f8e.json.