---
title: "Preliminary Market Engagement - Bulk Scanning (Paper-to-Digital Services)"
ocid: "ocds-h6vhtk-06a358"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06a358"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06a358.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06a358.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "MINISTRY OF JUSTICE"
published: "2026-06-24"
---

# Preliminary Market Engagement - Bulk Scanning (Paper-to-Digital Services)

Buyer: MINISTRY OF JUSTICE  
Current stage: Planning  
OCID: ocds-h6vhtk-06a358

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## Summary

The Ministry of Justice is conducting a preliminary market engagement process for its upcoming tender related to Bulk Scanning services, aiming to transform physical documents into digital format for supporting court and tribunal operations. This encompasses a wide range of services including document preparation, scanning, and secure handling, with a strong focus on data protection and service resilience. The procurement stage is currently at the planning phase, with key dates indicating a registration deadline for potential suppliers by 8th July 2026, and a subsequent questionnaire deadline on 24th July 2026. Supplier engagement events are tentatively scheduled for the first week of August. This initiative, located in London, aligns with the Government's agenda of delivering cost-effective and security-compliant services under the services industry category.

The engagement presents a significant opportunity for businesses specialising in scanning and digital services to showcase their capabilities and potentially secure a large-scale government contract, potentially valued at approximately £36 million. SMEs and VCSEs with innovative delivery models, scalable operations, and robust technology solutions are well-positioned to compete for this contract. Engaging in this preliminary market stage allows businesses to influence the procurement process and align their offerings with the Ministry’s requirements, paving the way for organisational growth and entry into public sector markets.

## Notice

The Authority is preparing to launch a retender for the provision of Ministry of Justice (MoJ) and HM Courts and Tribunals Service (HMCTS) bulk scan services. Please note, this notice does not constitute a call for pre-market engagement or competition, it is to inform the market of a future potential opportunity. HMCTS has made public commitments to provide public facing services for vulnerable users unable to access digital services. The Bulk Scan service supports processes requiring service users to submit original documentation as part of ongoing cases, however the majority of the processes handled by the Bulk Scan service is to validate original documentation submitted by legal professionals, such as Wills and Marriage Certificates. The services currently using Bulk Scan are Probate, Social Security & Child Support (SSCS), Crime (Single Justice Service (SJS)), Family Public Law (FPL), No Fault Divorce (NFD), Family Private Law (PrL), Financial Remedy (FR), and Civil Money Claims (CMC). The service is in scope to be rolled out to Employment Tribunal (ET), Immigration & Asylum Chamber (IAC), Adoption and others at a later date. This project is still progressing. All information contained in this notice, including but not limited to, timings, value and potential scope, is indicative only and may be subject to change. No response is required from interested parties regarding this notice however HMCTS confirms it intends to publish a Preliminary Market Engagement (PME) notice in due course though as per above this is subject to change.

### Planning Information

1. Description of Service Requirement
HMCTS currently operates services to convert physical documentation into digital format to support court and tribunal operations.
The future requirement is expected to include:
• Receipt and secure handling of physical documents
• Document preparation and scanning
• Image and data quality assurance
• Data capture and indexing (where required)
• Secure onward transmission to HMCTS systems
• Handling of sensitive, confidential, or original materials
• Flexible scaling to accommodate changing demand
The requirement will prioritise:
• Value for money
• Security and data protection compliance
• Service resilience and continuity
• Flexibility to manage fluctuating volumes
The information set out above is preliminary and subject to change. Nothing in this notice should be taken as an indication of the final scope, specification, procurement procedure, or commercial structure. 
2. Scope of Market Engagement
HMCTS is seeking supplier input into areas including but not limited to the following:
• Delivery models and operating approaches
• Capacity and scalability
• Pricing and commercial structures
• Technology and innovation
• Mobilisation and transition considerations
• Risks and barriers to entry
3. Engagement Approach
3.1 Questionnaire
Suppliers will be invited to complete a structured questionnaire (EMEQ) to provide market insight.
Responses will not be evaluated or used to assess supplier capability or suitability for this or any future procurement.
3.2 Supplier Engagement Event (Indicative)
HMCTS may hold a virtual supplier day, providing:
• Overview of the requirement
• Opportunity for clarification
• Discussion of key themes
This will be confirmed following receipt of the EMEQ responses and details provided as appropriate to registered suppliers. Any supplier day will be open to all suppliers who register in accordance with this notice. HMCTS may publish a summary of key themes, questions and responses following the event. 
4. How to Participate
Suppliers should register interest via emai by 5pm on the 8th July:
Email: HMCTSCommercial@justice.gov.uk
Subject line: Bulk Scanning PME Registration – [Organisation Name]
Please include:
• Organisation name
• Contact name and role
• Contact email address
Registered suppliers will initially receive:
• Questionnaire documentation
• Submission guidance
An invite to any subsequent supplier event if held.
Registration for, and participation in, this preliminary market engagement is not a prerequisite for participation in this or any future procurement.
5. Key Dates (Indicative)
Registration deadline by 17:00 on the 08/07/2026
Questionnaire issued 09/07/2026
Questionnaire deadline by 17:00 on the 24/07/2026
Supplier event (TBC) TBC but estimated first week of August
6. Important Information
• This is not a call for competition
• Participation is voluntary and non-evaluative
• Participation will not confer any advantage or disadvantage
• HMCTS is not obliged to commence a procurement
• Any future procurement will be conducted in accordance with the Procurement Act 2023
7. Equal Treatment and Transparency
HMCTS will ensure that:
• No supplier gains an unfair competitive advantage
• Relevant information is shared appropriately at any future procurement stage
• Engagement is conducted transparently and proportionately
HMCTS will ensure that any material information provided during preliminary market engagement which may be relevant to a future procurement is recorded and made available to all potential suppliers at an appropriate stage to ensure a level playing field.
8. Next Steps
Following engagement, HMCTS will:
• Analyse responses
• Refine requirements and commercial approach
• Determine procurement strategy and route to market
A future opportunity may be advertised via a UK4 Tender Notice

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/059464-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | 1 Feb 2027 |
| Award date | Not specified |
| Contract period | 1 Feb 2028 - 31 Jan 2035 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £30,324,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MINISTRY OF JUSTICE |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1H 9AJ |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999000 - Scanning and invoicing services

## Release History

- 24 Jun 2026 at 13:21 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/059464-2026
- 26 May 2026 at 11:33 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/048675-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/059464-2026
  24th June 2026 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/048675-2026
  26th May 2026 - Pipeline notice on Find a Tender

## Notice URLs

- https://www.gov.uk/government/organisations/ministry-of-justice/about/procurement
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06a358. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06a358.json.