---
title: "DIGITAL ASSET MANAGEMENT"
ocid: "ocds-h6vhtk-06a3ad"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06a3ad"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06a3ad.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06a3ad.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CARDIFF AND VALE UNIVERSITY HEALTH BOARD"
published: "2026-06-08"
---

# DIGITAL ASSET MANAGEMENT

Buyer: CARDIFF AND VALE UNIVERSITY HEALTH BOARD  
Current stage: Award  
OCID: ocds-h6vhtk-06a3ad

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## Summary

The Cardiff and Vale University Health Board recently completed a direct award procurement process for the provision of Digital Asset Management (DAM) system licensing, maintenance, and support. This contract involves the continuity and upgrade of a business-critical system supporting clinical image storage and access. Governed by UKPGA 2023 legislation, the procurement was executed without competition due to the proprietary nature of the platform, ensuring ongoing licensing and support are maintained by the incumbent supplier, FotoWare. The contract, valued at £55,746.48 net, spans from 9th June 2026 to 8th June 2029. The project falls under the services category, specifically aligned with software maintenance and repair services, and deliveries will occur within the UKL22 region.

This procurement provides significant opportunities for businesses in the digital asset management service industry, particularly those capable of authorised representation for FotoWare, as it demonstrates the vital role of proprietary platforms in managing essential digital health infrastructure. Enterprises with expertise in software maintenance and strong relationships with system developers can potentially explore partnership or subcontracting opportunities, given the need for niche expertise in such specialised systems. Additionally, businesses offering ancillary services or related system solutions might find opportunities to propose complementary innovations aligning with the Health Board's technological advancement strategies.

## Notice

This procurement relates to the provision of Digital Asset Management (DAM) system licensing, maintenance, and support for Cardiff and Vale University Health Board. The system is business-critical and supports the secure storage and access of clinical images.The contract includes ongoing licensing, system support, maintenance, and updates to ensure continued service availability and compliance.The requirement relates to an existing, embedded system. Due to the proprietary nature of the platform and the need for ongoing licensing and support from the system provider, the contract can only be delivered by the incumbent supplier, FotoWare, or their authorised representatives. Award to a single supplier is therefore justified to ensure continuity of service and to avoid significant operational, technical, and financial risk associated with system change or migration.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/053601-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 21 May 2026 |
| Contract period | 8 Jun 2026 - 8 Jun 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £55,746 |
| Contracts value | £55,746 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CARDIFF AND VALE UNIVERSITY HEALTH BOARD |
| Additional buyers | NHS WALES SHARED SERVICES PARTNERSHIP (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF14 4HH |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Taff's Well |
| Westminster constituency | Cardiff North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DIGITAL ASSET MANAGEMENT |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72267000 - Software maintenance and repair services

## Release History

- 8 Jun 2026 at 08:22 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/053601-2026
- 26 May 2026 at 13:38 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/048849-2026
- 26 May 2026 at 12:56 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/048803-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/053601-2026
  8th June 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/048849-2026
  26th May 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/048803-2026
  26th May 2026 - Transparency notice on Find a Tender

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06a3ad. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06a3ad.json.