---
title: "BCU-DCO-63195 - Yearly Service on Mobile Racking - Medical Records Library"
ocid: "ocds-h6vhtk-06a627"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06a627"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06a627.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06a627.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2026-05-27"
---

# BCU-DCO-63195 - Yearly Service on Mobile Racking - Medical Records Library

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-h6vhtk-06a627

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06a627)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06a627.json)

## Summary

The NHS Wales Shared Services Partnership - Procurement Services, hosted by Velindre University NHS Trust, has directly awarded a contract to Rackline Ltd for the yearly service of mobile racking systems in the Medical Records Library across multiple healthcare sites. This procurement is classified under the public authority - sub-central government and follows Welsh devolved regulations. The contract is set to commence on 1st June 2026 and end on 1st June 2027, focusing on repair and maintenance services. Located in Cardiff, United Kingdom, the procurement stage is complete with an award value of £7,005.60, executed without competition due to technical reasons as per the Procurement Act 2023.

This contract can serve as a significant opportunity for specialised service providers in the repair and maintenance sector, particularly those with expertise in proprietary mobile racking systems. Though this specific tender favours Rackline Ltd due to its unique qualifications and prior involvement, businesses with similar technical capabilities and industry-specific experience could benefit from seeking similar opportunities. Key areas for potential growth include developing service offerings for specialised equipment maintenance within public healthcare facilities, thereby catering to contracts requiring high technical proficiency and knowledge of existing infrastructure.

## Notice

This notice is to inform the market of the Contracting Authority's intention to directly award a contract for the inspection, servicing and maintenance of existing mobile storage and racking systems across multiple healthcare sites. The systems subject to this contract were originally installed and configured by Rackline, and form part of operational medical records storage infrastructure. Due to the proprietary design, technical configuration and installed base, Rackline is considered the only supplier with the requisite knowledge and capability to safely and effectively service, maintain and support these systems. A change in supplier would result in significant technical difficulties, including risks to system integrity, compatibility of components, and continuity of service. In addition, alternative suppliers would not have sufficient access to the original system specifications, component compatibility, or design details required to undertake maintenance to the required standard. Therefore, the Contracting Authority intends to proceed with a direct award to Rackline, in accordance with Section 41 of the Procurement Act 2023 and the applicable justification under Schedule 5 (absence of competition for technical reasons).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/049644-2026 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 May 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 27 May 2026 |
| Contract period | 31 May 2026 - 1 Jun 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £5,838 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF14 3UZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Gabalfa |
| Westminster constituency | Cardiff North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RACKLINE |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 27 May 2026 at 12:16 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/049644-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/049644-2026
  27th May 2026 - Transparency notice on Find a Tender

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06a627. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06a627.json.