---
title: "Procurement Intake & orchestration Software as a Service (SaaS)"
ocid: "ocds-h6vhtk-06a68f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06a68f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06a68f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06a68f.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "NATIONAL GRID UK LIMITED"
published: "2026-06-09"
---

# Procurement Intake & orchestration Software as a Service (SaaS)

Buyer: NATIONAL GRID UK LIMITED  
Current stage: Tender  
OCID: ocds-h6vhtk-06a68f

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## Summary

National Grid UK Limited is currently in the tender stage of a procurement process to secure a contract for a Procurement Intake and Orchestration Software as a Service (SaaS). This initiative is part of a broader digital transformation in its procurement function, aimed at enhancing strategic sourcing and operational efficiency across the UK and the US. The procurement falls under the industry category of software package and information systems, with a primary focus on improving the fragmented current Source 2 Pay systems, and is valued at approximately £3,983,224 gross. The procurement method being employed is an open, competitive flexible procedure, with tenders to be submitted electronically via the SAP-Ariba sourcing platform. The deadline for submissions is set for 6 July 2026, while the contract award is expected to take place by 29 September 2026, with contract execution beginning immediately afterward and potentially extending through annual renewals until 2034.

This tender represents a significant opportunity for businesses, especially those offering off-the-shelf SaaS solutions with capabilities for system integrations and AI-driven functionalities. SMEs, innovative startups, and global software providers with experience in digital procurement solutions are particularly well-positioned to respond, notably those who can demonstrate superior functional, technical, and pricing credentials through a competitive assessment process. The successful bidder will be crucial in providing a streamlined, automated procurement platform that can scale with National Grid's growing needs, offering opportunities for long-term contracts and potential renewals. Interested companies must complete the Expression of Interest and SAP-Ariba onboarding forms and provide comprehensive documentation and case studies as part of their proposal.

## Notice

National Grid is seeking to secure a contract for the provision of Procurement Intake and Orchestration Software as a Service (SaaS). The service being sought is Software as a Service (SaaS) Licensing models should be provided. System integrations into Coupa and SAP-Ariba are required. User acceptance testing will be undertaken. Artificial intelligence that enables accurate and reliable executions is required. The software should be a commercial off the shelf product. National Grid's current Source 2 Pay (S2P) landscape has fragmented systems, inconsistent intake routes, and heavy manual coordination across sourcing, purchasing, and payment processes, creating friction for end users and limiting procurement's ability to control demand, enforce policy, and deliver value at scale. Employees navigate multiple tools and approval paths depending on category, business unit, and geography, resulting in long cycle times, unmanaged or maverick spend, poor visibility of requests in flight, and downstream issues in P2P execution. As procurement volumes and complexity continue to grow, this operating model does not scale and constrains the adoption of AI. National Grid is advancing a multi-year digital transformation of the Procurement function across both UK and US to enhance strategic sourcing, supplier engagement, and operational efficiency. Building on foundational efforts, the FY 26-27 initiative will focus on upgrading core platforms, automating processes, and preparing for future technologies and agentic AI. As part of this digital transformation, the procurement team is running an RFP for a procurement intake and orchestration solution.

### Lot Information

Lot 1

Renewal: The contract may be extended annually. The estimated value of the contract is not known by National Grid. This is because there is usually a wide variance in pricing that is caused by the size, scale and reach of software providers who range from start-ups, Small to Medium Enterprises (SME's) and global companies. Therefore, the estimated price purely consists of the threshold amount in the Procurement Act 2023; Schedule 1; Threshold Amounts; row 6; PS415,440 multiplied by the maximum number of anticipated contract years. No indexation has been applied to the number.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/054501-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Jun 2026 |
| Submission deadline | 6 Jul 2026 |
| Future notice date | 2 Jun 2026 |
| Award date | Not specified |
| Contract period | 28 Sep 2026 - 28 Sep 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,323,520 |
| Lots value | £3,323,520 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL GRID UK LIMITED |
| Additional buyers | NATIONAL GRID UK LTD |
| Locality | LONDON |
| Post town | Central London |
| Postcode | WC2N 5EH |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 9 Jun 2026 at 22:48 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/054501-2026
- 27 May 2026 at 13:49 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/049780-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/054501-2026
  9th June 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/049780-2026
  27th May 2026 - Planned procurement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-15675
  EOI and Ariba onboarding form
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-16847
  RFP estimated timeline.
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-16848
  Supplier Self Assessment
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-17514
  Expression of Interest form plus SAP Ariba registration.

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06a68f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06a68f.json.