---
title: "Provision of Franking Machine and Maintenance Services"
ocid: "ocds-h6vhtk-06a7cc"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06a7cc"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06a7cc.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06a7cc.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "LONDON FIRE COMMISSIONER"
published: "2026-05-28"
---

# Provision of Franking Machine and Maintenance Services

Buyer: LONDON FIRE COMMISSIONER  
Current stage: Award  
OCID: ocds-h6vhtk-06a7cc

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## Summary

The procurement process for the provision of a franking machine and maintenance services has been completed by the London Fire Commissioner, located in London, United Kingdom. This contract addresses the replacement and maintenance of franking machines to support LFB HQ's postal operations, handling around 24,000 to 34,000 mail items per annum. The procurement, identified under the title "Provision of Franking Machine and Maintenance Services," falls within the IT services sector. The award was finalised on 28 May 2026, with the contract commencing on 1 June 2026 and running until 31 May 2028, with possible extensions until 2031. The procurement method used was 'limited' due to it being below the threshold, with a gross contract value of GBP 24,700.60 awarded to Quadient UK Ltd.

This tender presents significant opportunities for SMEs specialising in postal and IT services. The requirement for technical support, maintenance, and supply of consumables offers ongoing engagement for businesses capable of providing high-quality franking and postal systems. Additionally, firms with expertise in handling IT infrastructure and compliance with Royal Mail standards are well-positioned to benefit from such contracts. Such procurement processes enable companies to secure steady business and potential for future collaborations or extensions.

## Notice

The requirement arises from the replacement of the existing franking machine, which has reached end of life. The new contract will ensure continuity of service for the processing and payment of outgoing mail and parcels across LFB HQ, supporting approximately 24,000-34,000 mail items per annum. The scope of the services includes: * Lease of a mid/high-volume franking machine (minimum capacity of 100 letters per minute) * Full maintenance and repair service, including engineer call-out within 8 hours (7 days per week) * Supply of consumables for the duration of the contract * Installation, configuration and training for LFB staff * Provision of reporting, analytics and online account management tools * Ongoing technical and account management support The machine must be fully compliant with Royal Mail 'Mailmark' requirements and capable of processing a range of mail types, including tracked and signed services. Due to infrastructure constraints within LFB HQ, the solution must support hardwired connectivity, with Wi-Fi capability as a secondary option.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/050375-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Below threshold - limited competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 May 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 27 May 2026 |
| Contract period | 31 May 2026 - 31 May 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £20,583 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LONDON FIRE COMMISSIONER |
| Locality | LONDON |
| Post town | South East London |
| Postcode | SE1 0LL |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI44 Lewisham and Southwark |
| Local authority | Southwark |
| Electoral ward | Borough & Bankside |
| Westminster constituency | Bermondsey and Old Southwark |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | QUADIENT |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 28 May 2026 at 13:35 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/050375-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/050375-2026
  28th May 2026 - Contract award notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06a7cc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06a7cc.json.