---
title: "Workforce rostering software"
ocid: "ocds-h6vhtk-06a8c0"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06a8c0"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06a8c0.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06a8c0.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "CROYDON HEALTH SERVICES NHS TRUST"
published: "2026-05-29"
---

# Workforce rostering software

Buyer: CROYDON HEALTH SERVICES NHS TRUST  
Current stage: Planning  
OCID: ocds-h6vhtk-06a8c0

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## Summary

The South West London Procurement Partnership (SWLPP), acting on behalf of several NHS Trusts including Croydon Health Services, Kingston and Richmond Hospital, St George's University Hospitals, and Epsom and St Helier University Hospitals, is currently in the planning stage of a procurement process for workforce rostering software. The industry category is focused on IT solutions, specifically software package and information systems, with the procurement involving enterprise resource planning solutions. The participating NHS Trusts are located in regions such as Croydon, Kingston Upon Thames, and London. As part of the market engagement exercise, SWLPP plans to conduct meetings with potential suppliers on 17th and 26th June 2026 to better understand the available technologies and gather insights into the suppliers’ software capabilities. Key deadlines include the submission of expressions of interest by 9th June 2026.

This procurement process presents significant opportunities for companies specialising in software development, particularly those offering robust workforce rostering solutions with capabilities such as job planning integration, reporting functionalities, and system configurability. Companies with expertise in delivering medical and non-medical workforce systems tailored to NHS needs would be well-suited to respond to this tender. The opportunity to engage with multiple NHS Trusts through this procurement may lead to substantial business growth, given the importance of effective roster management in healthcare settings. Suppliers who can demonstrate advanced software solutions and adaptability to NHS requirements stand to gain potentially lucrative contracts spanning several years.

## Notice

South West London Procurement Partnership (SWLPP) on behalf of the Trusts in South West London, is entering into a market engagement exercise to gain a better understanding of recent developments and innovations within the market for workforce rostering software, which may inform the strategy for the forthcoming tender. The aim is to gauge market interest and obtain preliminary information from potential bidders around the provision of: -Rostering software for medical staff -Rostering software for non-medics/Agenda for Change staff. Contracts resulting from this procurement may be awarded to the following Trusts: Croydon Health Services NHS Trust Kingston and Richmond Hospital NHS Foundation Trust St George's University Hospitals NHS Foundation Trust Epsom and St Helier University Hospitals NHS Trust

### Planning Information

Whilst it is the expectation that the procurement will be conducted via RM6387 for Workforce Technology Systems, SWLPP is inviting all interested, capable suppliers to give demonstrations of their rostering software to a panel of stakeholders to provide insight into the following areas of functionality, including your ability to deliver these within your current software solution:
-Job Planning integration
-Reporting functionality
-Medical specialisms suitability
-System configurability
-Notification generation
-System support & training
-System approval/authorisation process
-Other inter-system integration
Meetings are currently scheduled for 17th and 26th June. Availability is limited. 
The meetings will consist of a 60 minute session, that shall comprise of a 40 minute demonstration followed by 20 minutes for Q&A.
Interested parties are invited to submit a brief expression of interest, advising whether their solution is suitable for medical staff, non-medical (AfC) staff or both, via the electronic tendering portal, as detailed below. 
SWLPP is utilising an electronic tendering tool to manage this market engagement exercise and facilitate communication with potential providers. 
If you have already registered on the system (e.g. to access contracts with another Health Family organisation) then there is no need to re-register.
If you have not already done so you should now register as a Supplier on the shared system.
You can register here: https://health-family.force.com/s/Welcome
You will then have the ability to express interest for this project. 
It is free to register on the portal and it can be accessed at any time of day providing you have a working internet connection. If you find that you need any advice or support in registering please contact the Atamis helpdesk using the following details:
Phone: 0800 9956035
E-mail: support-health@atamis.co.uk
Opening times 8am - 6pm
An Atamis Supplier guide can be accessed by clicking on this link:
https://atamis-1928.my.salesforce.com

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/050996-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 May 2026 |
| Submission deadline | Not specified |
| Future notice date | 4 Nov 2026 |
| Award date | Not specified |
| Contract period | 1 Nov 2027 - 31 Oct 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROYDON HEALTH SERVICES NHS TRUST |
| Additional buyers | EPSOM AND ST HELIER UNIVERSITY HOSPITALS NHS TRUST; KINGSTON AND RICHMOND HOSPITAL NHS FOUNDATION TRUST; ST GEORGE'S UNIVERSITY HOSPITALS NHS FOUNDATION TRUST |
| Locality | CROYDON |
| Post town | Croydon |
| Postcode | CR7 7YE |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI6 Outer London - South |
| ITL 3 | TLI63 Merton, Kingston upon Thames and Sutton |
| Local authority | Sutton |
| Electoral ward | St Helier West |
| Westminster constituency | Carshalton and Wallington |
| Delivery location | TLI London |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48451000 - Enterprise resource planning software package
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 29 May 2026 at 15:10 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/050996-2026
- 29 May 2026 at 11:13 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/050787-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/050996-2026
  29th May 2026 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/050787-2026
  29th May 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://atamis-1928.my.salesforce.com
- https://health-family.force.com/s/Welcome
- https://www.croydonhealthservices.nhs.uk/
- https://www.epsom-sthelier.nhs.uk/
- https://www.kingstonhospital.nhs.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.stgeorges.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06a8c0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06a8c0.json.