---
title: "Fuel Monitoring System"
ocid: "ocds-h6vhtk-06a9ca"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06a9ca"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06a9ca.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06a9ca.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "BEDFORDSHIRE FIRE & RESCUE AUTHORITY"
published: "2026-06-01"
---

# Fuel Monitoring System

Buyer: BEDFORDSHIRE FIRE & RESCUE AUTHORITY  
Current stage: Planning  
OCID: ocds-h6vhtk-06a9ca

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06a9ca)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06a9ca.json)

## Summary

The Bedfordshire Fire & Rescue Authority is in the planning stage for a tender titled "Fuel Monitoring System." This procurement process, initiated on 1st June 2026, seeks to implement an advanced fuel monitoring system at multiple sites in Bedfordshire. The primary focus is on enhancing the current manual recording of fuel transactions to an electronic, cloud-based system. The tender falls under the goods category with a focus on fuel pumps and vehicle refuelling services, with delivery locations including regions UKH21, UKH24, and UKH25. Key dates include the market engagement questionnaire deadline on 3rd July 2026, with further procurement actions anticipated after the planned future notice on 24th August 2026.

This tender presents a valuable opportunity for businesses specialising in fuel monitoring technologies, particularly those capable of offering electronic systems compatible with existing infrastructure. Small and medium enterprises as well as voluntary and community sector enterprises are encouraged to express interest, given their suitability for participation. With a contract period starting in February 2027 and potential for renewal, this project represents both a short-term engagement and longer-term collaboration for companies eager to expand their reach in public sector contracts. Businesses well-versed in electronic fuel systems and their integration would be well-positioned to compete in this procurement process.

## Notice

Bedfordshire Fire and Rescue Authority ("BFRA") is undertaking preliminary market engagement for a potential requirement for a modern fit for purpose Fuel Monitoring System at six of our sites to be used by all BFRA's vehicles, located within the county of Bedfordshire, Headquarters at Kempston, Bedford (2 tanks), Dunstable, Luton (2 tanks), Leighton Buzzard, and Stopsley Community Fire Stations). All fuel transactions are currently recorded manually. The requirement for the Fuel Monitoring System will be: * Installation of Electronic Fuel Capacity Gauges and an Electronic Fuel Monitoring System at each fuelling stations. * The information gathered at each fuelling station will be cloud based and be accessed from PCs at BFRA Headquarters Workshops for analysis. * The Fuel Monitoring System must provide relevant monitoring information. * The Fuel Monitoring system must be compatible with the existing High/Low level and leak detection alarms. * The system must record the mileage of the vehicle as well as the vehicle registration, time of refuelling, and quantity of fuel dispensed into the vehicle.

### Planning Information

BFRA initially undertook Market Engagement during May 2023 but due to the time that has elapsed are re-engaging with the market in further exploring our requirements, the current level of interest and to inform our procurement approach and design of the procurement.
BFRA would like to invite suitable qualified Suppliers to express an interest in participating in our market engagement, which will be in the format of a Market Engagement Questionnaire.
Please confirm your interest to participate in BFRA Market Engagement for the Fuel Monitoring System and receive the Pre Market Engagement Questionnaire by responding to this Notice to procurement@bedsfire.gov.uk
Please be advised of the following dates: 
Expression Of Interest Market Engagement Questionnaire: Friday 12 June 2026
Issue Date for Market Engagement Questionnaire: Monday 15 June 2026
Deadline for submission of Market Engagement Questionnaires: Friday 3 July 2026

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/051162-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | 24 Aug 2026 |
| Award date | Not specified |
| Contract period | 8 Feb 2027 - 7 Feb 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £50,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BEDFORDSHIRE FIRE & RESCUE AUTHORITY |
| Locality | BEDFORD |
| Post town | Milton Keynes |
| Postcode | MK42 7NR |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH2 Bedfordshire and Hertfordshire |
| ITL 3 | TLH24 Bedford |
| Local authority | Bedford |
| Electoral ward | Kempston South |
| Westminster constituency | Bedford |
| Delivery location | TLH21 Luton, TLH24 Bedford, TLH25 Central Bedfordshire |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 42122180 - Fuel pumps
- 42124211 - Parts of fuel pumps
- 63712600 - Vehicle refuelling services

## Release History

- 1 Jun 2026 at 08:05 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/051162-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/051162-2026
  1st June 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06a9ca. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06a9ca.json.