---
title: "Provision of Employment and Digital ID Checks"
ocid: "ocds-h6vhtk-06acf7"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06acf7"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06acf7.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06acf7.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "CAERPHILLY COUNTY BOROUGH COUNCIL"
published: "2026-06-04"
---

# Provision of Employment and Digital ID Checks

Buyer: CAERPHILLY COUNTY BOROUGH COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-06acf7

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## Summary

Caerphilly County Borough Council is currently in the planning stage for a procurement process regarding the Provision of Employment and Digital ID Checks. This involves conducting preliminary market engagement to gain insights into the current market landscape. The council intends to launch this contract aimed at fulfilling safe recruitment and safeguarding arrangements for their diverse workforce. The procurement process is focused on services within the recruitment, compliance software, legal documentation, and document management sectors, with an anticipated contract commencement date of 1 December 2026, lasting for an initial three years. Businesses wishing to express interest must do so by 3 July 2026, with preliminary findings used to issue detailed specifications in the future tender documents. This opportunity will be managed from Caerphilly with procurement communication via email at procurement@caerphilly.gov.uk.

This tender represents a valuable growth opportunity for businesses specialising in electronic bulk solutions for DBS applications, particularly those able to offer digital ID checking capabilities. It is well-suited for SMEs and voluntary, community and social enterprises (VCSEs) seeking to leverage their expertise in recruitment and compliance software. The council's extensive operational footprint across various working environments such as offices, schools, and community locations offers chances for businesses to expand their services within the public sector. By participating in this procurement, companies can demonstrate innovation and efficiency in managing complex administrative services that support public sector recruitment and compliance processes.

## Notice

Caerphilly County Borough Council ("the Council") is undertaking pre market engagement to inform a future procurement for the Provision of Employment and Digital ID Checks. The Council employs a large and diverse workforce and engages volunteers, foster carers, personal assistants employed through Direct Payments that require Disclosure and Barring Service (DBS) checks as part of safe recruitment and safeguarding arrangements. The Council operates across multiple sites and working environments including offices, schools, care settings, community-based locations, and home working arrangements. The existing contract is due to expire, and the Council is seeking to better understand the current market capability, delivery models, and innovations prior to commencing a formal procurement exercise. The Council is seeking to appoint a suitably experienced and compliant Provider to provide a secure, efficient, and fully compliant electronic bulk ("e-Bulk") solution for the end-to-end administration of DBS applications with Digital ID Checking capability.

### Planning Information

The Purpose of preliminary market engagement is to advise and engage with the Market prior to going to tender for the Provision of Employment and Digital ID Checks .
To register an interest Service Providers must send their request via email to procurement@caerphilly.gov.uk. **please note registering an interest against this notice on sell2wales may not get recorded by the Council**
All requests must be received by 15:00 hours Friday 03 July 2026 to the procurement inbox.
This notice is to commence market engagement prior to going to tender to understand services available to the Council.
Please note that this notice is not a contract notice for a call for competition, it is to advise the market of the Councils intension to visit the market for such services in the future. Full details of service specification shall be issued with the call for competition and will be fully detailed in the tender documents.
The Council reserves the right to hold a supplier engagement event and will invite interested parties who register an interest to procurement@caerphilly.gov.uk
It is intended that the contract will commence on 01 December 2026 for a period of three (3) years with the option to extend for up to a further period of two (2) years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/052573-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | 31 Jul 2026 |
| Award date | Not specified |
| Contract period | 1 Dec 2026 - 30 Nov 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £100,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CAERPHILLY COUNTY BOROUGH COUNCIL |
| Locality | HENGOED |
| Post town | Cardiff |
| Postcode | CF82 7PG |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL53 Gwent Valleys |
| Local authority | Caerphilly |
| Electoral ward | Ystrad Mynach |
| Westminster constituency | Caerphilly |
| Delivery location | TLL16 Gwent Valleys |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 75 - Administration, defence and social security services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48170000 - Compliance software package
- 72512000 - Document management services
- 75112000 - Administrative services for business operations
- 79130000 - Legal documentation and certification services
- 79600000 - Recruitment services
- 79900000 - Miscellaneous business and business-related services

## Release History

- 4 Jun 2026 at 08:13 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/052573-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/052573-2026
  4th June 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://www.caerphilly.gov.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06acf7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06acf7.json.