---
title: "LBS Soft Facilities Management Services"
ocid: "ocds-h6vhtk-06ad6e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ad6e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ad6e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ad6e.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "LONDON BOROUGH OF SUTTON"
published: "2026-08-05"
---

# LBS Soft Facilities Management Services

Buyer: LONDON BOROUGH OF SUTTON  
Current stage: Tender  
OCID: ocds-h6vhtk-06ad6e

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ad6e)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06ad6e.json)

## Summary

The London Borough of Sutton is currently in the active tender stage for its procurement of Soft Facilities Management Services, focusing on service categories that include Cleaning Services (Lot 1) and Security Services (Lot 2). This selective procurement process, utilising a Competitive Flexible Procedure, is designated under the legal framework of the UK Procurement Act 2023. The procurement aims to engage experienced suppliers to manage the authority’s corporate facilities, such as its Civic Offices, libraries, and children's centres, located in Sutton, United Kingdom. Suppliers interested should register and complete the Procurement Specific Questionnaire (PSQ) by 12:00 noon on 9th September 2026, as submissions are exclusively accepted through the ProContract eProcurement System.

This procurement presents significant business growth opportunities, valued at approximately £1,500,000 excluding VAT, with further extensions possible over a contract that technically extends from April 2027 to March 2030, with an option for further renewal. The contract is highly suitable for small to medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), providing a platform for businesses particularly engaged in cleaning and security services to compete effectively. The structured two-lot system allows businesses to specialise and leverage their strengths in either or both areas. This procurement not only promises financial gain but also opens doors for businesses to expand their footprint in public sector facility management contracts within Greater London.

## Notice

The London Borough of Sutton will be undertaking a procurement for the provision of soft facilities management services for its corporate estate. The procurement will seek to appoint suitably experienced suppliers to deliver soft FM service across the authority's corporate buildings, including the Civic Offices, libraries and children's centres. The London Borough of Sutton is structuring the procurement into two separate lots: Lot 1 - Cleaning Services: General day-to-day cleaning Periodic cleaning Window cleaning Washroom and hygiene services Confidential waste services Supply and management of consumables, including: User-end consumables Contractor materials Pest control services Lot 2 - Security Services: Static guarding at the Civic Offices Mobile patrols Opening and closing services Keyholding EST: PS1,500,000.00 (excluding VAT).

### Lot Information

Lot 1 - Cleaning Services

Scope of Services This sets out the general requirements of the service areas which includes: General day to day cleaning Day time cleaning services (including reactive) Hygiene waste collection and disposal including feminine hygiene, sharps and nappy bins Consumable provision (including End-user and contractors' materials) External and Internal Window cleaning

Renewal: 3 years (1+1 possible extensions). The extensions will be granted at the sole discretion of the Authority, with consideration of the contract requirement of the authority at that time and the performance of the contactor.

Lot 2 - Security Services

Scope of Services: The requirements of the service areas, which include: Static physical security and front-of-house security services. Mobile security patrols and alarm response services. Alarm receiving and monitoring services. Keyholding, lock-up, unlock and security checks. Visitor, contractor, delivery and access control support. Emergency response, incident support and business continuity support. Patrol, incident, visitor, delivery, key and daily occurrence records. Security reporting, audit, supervision and contract management.

Renewal: 3 years (1+1 possible extensions). The extensions will be granted at the sole discretion of the Authority, with consideration of the contract requirement of the authority at that time and the performance of the contactor.

### Planning Information

Joining Instructions
Engagement Event Details:
Date: 15th June 2026
Format: FACE to FACE supplier engagement event
Location: Civic Offices, St Nicholas Way, Sutton, SM1 1EA
The event is expected to be divided into:
Morning session - Cleaning Services 
Afternoon session - Security Services 
Further details regarding timings, registration and attendance will be provided to interested parties.
PLEASE NOTE - TWO ATTENDEES PER COMPANY.
To book a place for the in person Market Engagement please register using the link below - Market Engagement Registration Form:
https://docs.google.com/forms/d/e/1FAIpQLSdPi1W8M9q0OL3s6ynFPWeZ29pZkZ_6Jm_DYZCTaCbA0rh4FA/viewform

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/074173-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Aug 2026 |
| Submission deadline | 20 Aug 2026 |
| Future notice date | 15 Jun 2026 |
| Award date | Not specified |
| Contract period | 31 Mar 2027 - 29 Mar 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,500,000 |
| Lots value | £1,500,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LONDON BOROUGH OF SUTTON |
| Locality | SUTTON |
| Post town | Sutton |
| Postcode | SM1 1EA |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI6 Outer London - South |
| ITL 3 | TLI63 Merton, Kingston upon Thames and Sutton |
| Local authority | Sutton |
| Electoral ward | Sutton Central |
| Westminster constituency | Sutton and Cheam |
| Delivery location | TLI63 Merton, Kingston upon Thames and Sutton |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 72514100 - Facilities management services involving computer operation
- 79710000 - Security services
- 90910000 - Cleaning services
- 90922000 - Pest-control services

## Release History

- 5 Aug 2026 at 11:56 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/074173-2026
- 4 Aug 2026 at 10:41 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/073610-2026
- 4 Jun 2026 at 12:06 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/052777-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/074173-2026
  5th August 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/073610-2026
  4th August 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/052777-2026
  4th June 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://docs.google.com/forms/d/e/1FAIpQLSdPi1W8M9q0OL3s6ynFPWeZ29pZkZ_6Jm_DYZCTaCbA0rh4FA/viewform
- https://www.gov.uk/find-tender
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ad6e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06ad6e.json.