--- title: "The Suite Refurbishment - Shire House" ocid: "ocds-h6vhtk-06ad79" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ad79" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ad79.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ad79.json" source: "Find A Tender Service" current_stage: "Award" buyer: "BODMIN TOWN COUNCIL" published: "2026-06-04" --- # The Suite Refurbishment - Shire House Buyer: BODMIN TOWN COUNCIL Current stage: Award OCID: ocds-h6vhtk-06ad79 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ad79) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06ad79.json) ## Summary The procurement process, spearheaded by Bodmin Town Council, was focused on "The Suite Refurbishment - Shire House," primarily classed under the 'Construction work' industry category. Located in Bodmin, UK, this process was aimed at redecorating and modernising a community room, including the installation of new audio and visual equipment to enhance accessibility and inclusivity for the local community. The procurement reached the award stage, completed on 4 June 2026, with a contract signed on 16 April 2026 valued at £68,932. Managed through a limited procurement method, the Council invited qualified contractors to submit sealed quotations without the need for publication. The chosen approach followed the Council’s Contract Procedure Rules, given the project's value and simplicity, ensuring a fair, competitive tendering process. This tender offers growth potential for businesses involved in light construction and refurbishment projects, particularly those with a capability to integrate modern technology into community spaces. Small and medium enterprises (SMEs) specialising in construction or furniture, such as Classic Builders Ltd, and those providing high-quality goods suitable for community use would be well-suited to participate. The contract allowed for price and quality as core evaluation criteria, with opportunities for additional budget flexibility for contingencies, broadening the competitive landscape and encouraging a higher level of engagement from diverse suppliers. This procurement process underscores the opportunity for businesses to secure public sector contracts through strategic bidding and value demonstration. ## Notice Refurbishment of The Suite - community room based at Shire House. The works were for a redecoration and modernisation of the room which included the installation of new audio and visual equipment. The aim of the works is to make the room more accessible and inclusive for the local community. ### Lot Information Lot 1 Refurbishment of The Suite - contractor commissioned to strip out old fixtures and fittings within the room and replace with new. Options: The council can extended the overall budget by 15-20% for contingency Lot 2 170 stacking chairs to replace old furniture which is no longer fit for purpose. Options: The council has the ability to increase budget by 10-15% ### Procurement Information The contract was awarded without prior publication on the central government portal as the estimated contract value (PS69,000) falls below the threshold requiring mandatory advertisement under the Procurement Act 2023. Accordingly, the procurement was undertaken in line with the Council's Contract Procedure Rules using a proportionate and competitive quotation process. At the point of procurement, the project was at design stage and required progression into delivery to ensure continuity and achievement of agreed programme objectives. Given the value, scope, and relatively low complexity of the works, undertaking a full open procurement process via prior publication was not considered proportionate or necessary to secure value for money. To ensure an appropriate level of competition and demonstrate fairness and transparency, the Council invited three suitably qualified and experienced contractors to submit quotations. This included contractors who had previously been unsuccessful in securing Council work, in order to provide equal opportunity and broaden participation. A detailed and consistent scope of works was prepared and issued to all invited contractors. In addition, the evaluation criteria, scoring matrix, and associated weightings were shared in advance to ensure clarity, transparency, and equal treatment in the preparation of submissions. This approach ensured that all bidders were evaluated on the same basis. Contractors were required to submit their quotations in sealed envelopes addressed for the attention of the Council. Upon receipt, submissions were formally opened by authorised Council representatives, including the Town Clerk, ensuring proper governance and integrity of the process. All submissions were evaluated objectively using the predefined scoring matrix, with consideration given to both quality and cost. The contract was awarded to the contractor achieving the highest overall score, representing the most economically advantageous tender. Following the evaluation process, all unsuccessful bidders were formally notified and offered feedback outlining the reasons their submissions were not selected, further supporting transparency and supplier engagement. The Council is satisfied that this approach delivered a fair, open, and proportionate procurement process, ensured equal treatment of suppliers, maintained appropriate levels of competition, and achieved value for money, in accordance with the principles of the Procurement Act 2023. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/052794-2026 | | Notice type | Award Notice | | Procurement type | Framework | | Procurement category | Works | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Jun 2026 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 15 Apr 2026 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £68,932 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | BODMIN TOWN COUNCIL | | Locality | BODMIN | | Post town | Not specified | | Postcode | PL30 2DQ | | Country | Not specified | | ITL 1 | Not specified | | ITL 2 | Not specified | | ITL 3 | Not specified | | Local authority | Not specified | | Electoral ward | Not specified | | Westminster constituency | Not specified | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 3 | | Supplier names | CLASSIC BUILDERS; STRICTLY TABLE AND CHAIRS; STRICTLY TABLES & CHAIRS | ## CPV Codes ### Divisions - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 45 - Construction work ### Codes - 39100000 - Furniture - 45000000 - Construction work ## Release History - 4 Jun 2026 at 12:23 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/052794-2026 ## Notice URLs - https://Classic-builders.co.uk - https://stricklytablesandchairs.co.uk - https://www.bodmin.gov.uk - https://www.stricklytablesandchairs.co.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ad79. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06ad79.json.