--- title: "RBGE - Bespoke and specialist exhibition display production design & fitout services" ocid: "ocds-h6vhtk-06add0" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06add0" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06add0.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06add0.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "ROYAL BOTANIC GARDEN EDINBURGH" published: "2026-06-04" --- # RBGE - Bespoke and specialist exhibition display production design & fitout services Buyer: ROYAL BOTANIC GARDEN EDINBURGH Current stage: Tender OCID: ocds-h6vhtk-06add0 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06add0) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06add0.json) ## Summary The Royal Botanic Garden Edinburgh (RBGE) has initiated a tender process titled "RBGE - Bespoke and specialist exhibition display production design & fitout services," focusing on exhibition equipment in the goods category. This tender is particularly relevant for contractors in the exhibition design and build industry to undertake the production design, build, and installation of interpretative displays for the Palm Houses in Edinburgh. The tender is currently at the "tender" stage, with an end date for submissions set for 7th July 2026. The open procurement procedure aims to select a contractor to lead a multidisciplinary design team over a contract period of 180 days. The procurement method ensures electronic submission of bids, and the project is compliant with legal and procurement standards as outlined by EU Directive 32014L0024. This tender represents a significant opportunity for businesses specialising in exhibition equipment, fabrication, and AV software development. With a robust budget of £385,000, the successful business will oversee diverse activities leading a team to actualise the project’s vision, gaining exposure and experience in delivering a high-profile project within a historic and globally renowned setting. Ideal candidates should have demonstrable expertise in managing multidisciplinary teams, offering a comprehensive suite of services from design through to installation. Businesses that provide services in fitting out exhibition spaces, including mechanical and electromechanical interactives, will find this tender especially aligned with their capabilities, making it a prime opportunity for growth and industry recognition. ## Notice RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses. ### Lot Information Lot 1 RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses. The successful fit-out contractor must propose and then lead a multidisciplinary design team who can provide the following activities, but not limited to (to read in conjunction with the full Scope of Services in the ITT): 1. Principal designer duties 2. Production design 3. Production management including budget and programme working with the project manager 4. Fabrication of exhibition structures 5. Scenic model making 6. Small scale mechanical & electromechanical interactives 7. Electrical design and install (specific to the exhibition units only, exhibition lighting by others) 8. Structural advice and implementation 9. Graphic production (design by others) 10. AV software design & development 11. AV hardware supply & commissioning 12. Main contractor duties 13. Site mobilisation 14. Installation of exhibition elements 15. Managing and mitigating health & safety including RAMS Not all scope has to be delivered in-house, but the successful contractor must be able to clearly demonstrate previous experience of successfully forming and managing a multidisciplinary design team to deliver successful projects of similar scale and nature. RBGE will supply the following to the successful contractor: - Design intent drawings for all exhibitions elements, including dimensions, location, material and content specification. - Exhibition data sheets for all exhibits, including AV exhibits - Graphic design and artwork files setup to dimensions from drawings supplied by the successful contractor. - Video and image assets for the AV software developer to use in the delivery of their works. - Any real artefacts for use in the displays Options: If required Renewal: If necessary ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/052936-2026 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Jun 2026 | | Submission deadline | 7 Jul 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | £385,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ROYAL BOTANIC GARDEN EDINBURGH | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH3 5LR | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Inverleith | | Westminster constituency | Edinburgh North and Leith | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 39154000 - Exhibition equipment - 79930000 - Specialty design services - 79950000 - Exhibition, fair and congress organisation services ## Release History - 4 Jun 2026 at 14:30 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/052936-2026 ## Notice URLs - http://www.publiccontractsscotland.gov.uk - http://www.rbge.org.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000831176 - https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=831176 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=831176 - https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11182 - https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06add0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06add0.json.