---
title: "Electronic Patient Records System Contract Extension (VEAT Notification)"
ocid: "ocds-h6vhtk-06aece"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06aece"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06aece.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06aece.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NOTTINGHAMSHIRE HEALTHCARE NHS FOUNDATION TRUST"
published: "2026-06-05"
---

# Electronic Patient Records System Contract Extension (VEAT Notification)

Buyer: NOTTINGHAMSHIRE HEALTHCARE NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-06aece

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## Summary

This procurement process by Nottinghamshire Healthcare NHS Foundation Trust involves a VEAT notification regarding an Electronic Patient Records (EPR) System Contract Extension. The initiative centres on medical information systems and falls under the goods industry category, located in the UKF14 region of the United Kingdom. The process is currently at the 'Award' stage, with the contract status marked as complete. The contract was signed on 5th June 2026, with the awarded supplier being The Phoenix Partnership (Leeds) Limited. This extension ensures the continuous operation of the current EPR system while the authority undertakes a competitive procurement process expected to start in Q2 2026, with the contract award anticipated by Q4 2027, to procure a new EPR system under the London Procurement Partnership Clinical Digital Health Solutions Framework.

This contract extension presents significant opportunities for businesses involved in healthcare technology, particularly those specialising in medical information systems and patient-administration systems. While this particular extension does not present a new contract opportunity, the upcoming competitive procurement exercise provides a strategic opening for businesses capable of delivering a robust and innovative EPR system. Companies positioned to compete in this field should be prepared to demonstrate capabilities in managing complex digital health solutions and delivering uninterrupted service critical to patient care. The upcoming procurement activities will be especially relevant for large-scale healthcare IT firms looking to expand their presence in the NHS sector.

## Notice

This VEAT notice is in relation to a short-term extension to the existing arrangement for the provision of an Electronic Patient Records system (EPR).

This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority intends to extend the term of its contract for the provision of an EPR system with The Phoenix Partnership (Leeds) Limited. This contract extension will be for a duration of 24 months with a possible further 12 month extension, giving a maximum of 3 years.

This is to ensure continuous operation of the existing EPR system at Nottinghamshire Healthcare NHS FT whilst work is undertaken to procure a new EPR contract(s).

The Contracting Authority proposes to undertake a competitive procurement exercise, which is expected to commence Q2 2026 and anticipates contract award by Q4 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the EPR system.

The Contracting Authority recognises that the The Phoenix Partnership (Leeds) Limited product is critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier at this stage would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care.

The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.

PLEASE NOTE: The final signing of the Contract is still to take place.

### Lot Information

Lot 1

This VEAT notice is in relation to a short-term extension to the existing arrangement for the provision of an Electronic Patient Records system (EPR).

This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority intends to extend the term of its contract for the provision of an EPR system with The Phoenix Partnership (Leeds) Limited. This contract extension will be for a duration of 24 months with a possible further 12-month extension, giving a maximum of 3 years.

This is to ensure continuous operation of the existing EPR system at Nottinghamshire Healthcare NHS FT whilst work is undertaken to procure a new EPR contract(s).

The Contracting Authority proposes to undertake a competitive procurement exercise, which is expected to commence Q2 2026 and anticipates contract award by Q4 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the EPR system.

The Contracting Authority recognises that the The Phoenix Partnership (Leeds) Limited product is critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier at this stage would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care.

The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.

PLEASE NOTE: The final signing of the Contract is still to take place.

### Procurement Information

The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.

This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority intends to extend the term of its contract for the provision of an EPR system with The Phoenix Partnership (Leeds) Limited. This contract extension will be for a duration of 24 months with a possible further 12 month extension, giving a maximum of 3 years.

This is to ensure continuous operation of the existing EPR system at Nottinghamshire Healthcare NHS FT whilst work is undertaken to procure a new EPR contract(s).

The Contracting Authority proposes to undertake a competitive procurement exercise, which is expected to commence Q2 2026 and anticipates contract award by Q4 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the EPR system.

The Contracting Authority recognises that the The Phoenix Partnership (Leeds) Limited product is critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier at this stage would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care.

The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.

PLEASE NOTE: The final signing of the Contract is still to take place.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/053374-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 4 Jun 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £863,572 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NOTTINGHAMSHIRE HEALTHCARE NHS FOUNDATION TRUST |
| Locality | NOTTINGHAM |
| Post town | Nottingham |
| Postcode | NG6 9DR |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF14 Nottingham |
| Local authority | Nottingham |
| Electoral ward | Bulwell Forest |
| Westminster constituency | Nottingham North and Kimberley |
| Delivery location | TLF14 Nottingham |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | THE PHOENIX PARTNERSHIP (LEEDS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48814000 - Medical information systems
- 48814200 - Patient-administration system

## Release History

- 5 Jun 2026 at 13:12 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/053374-2026

## Notice URLs

- http://www.tpp-uk.com
- https://www.nottinghamshirehealthcare.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06aece. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06aece.json.