--- title: "Electronic Patient Records System Contract Extension (VEAT Notification)" ocid: "ocds-h6vhtk-06aed0" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06aed0" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06aed0.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06aed0.json" source: "Find A Tender Service" current_stage: "Award" buyer: "NOTTINGHAMSHIRE HEALTHCARE NHS FOUNDATION TRUST" published: "2026-06-05" --- # Electronic Patient Records System Contract Extension (VEAT Notification) Buyer: NOTTINGHAMSHIRE HEALTHCARE NHS FOUNDATION TRUST Current stage: Award OCID: ocds-h6vhtk-06aed0 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06aed0) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06aed0.json) ## Summary The procurement process concerns a VEAT notification for an Electronic Patient Records (EPR) System Contract Extension by Nottinghamshire Healthcare NHS Foundation Trust, located in Nottingham, UK (region UKF14). This process focuses on the goods category, specifically medical information systems. The notice serves to extend the current arrangement with The Phoenix Partnership (Leeds) Limited for 24 months, with a potential additional 12-month extension. The intent is to maintain continuous EPR operation during the transition to a new contract, expected to commence in Q2 2026 with an award projected by Q4 2027. This limited procurement method ensures critical healthcare delivery remains uninterrupted. This tender represents an opportunity for businesses operating in the digital health sector, particularly those specialising in medical information systems. While the current extension is awarded to an incumbent supplier, the forthcoming competitive procurement could benefit businesses with a robust track record in healthcare technology. Suppliers capable of offering innovative EPR solutions will be well-suited for this future opportunity, particularly if they can align with the London Procurement Partnership Clinical Digital Health Solutions Framework. As the buying organisation, Nottinghamshire Healthcare NHS Foundation Trust, prioritises patient care continuity, businesses with proven reliable service and support are advantaged. ## Notice This VEAT notice is in relation to a short-term extension to the existing arrangement for the provision of an Electronic Patient Records system (EPR). This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority intends to extend the term of its contract for the provision of an EPR system with The Phoenix Partnership (Leeds) Limited. This contract extension will be for a duration of 24 months with a possible further 12 month extension, giving a maximum of 3 years. This is to ensure continuous operation of the existing EPR system at Nottinghamshire Healthcare NHS FT whilst work is undertaken to procure a new EPR contract(s). The Contracting Authority proposes to undertake a competitive procurement exercise, which is expected to commence Q2 2026 and anticipates contract award by Q4 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the EPR system. The Contracting Authority recognises that the The Phoenix Partnership (Leeds) Limited product is critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier at this stage would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care. The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015. PLEASE NOTE: The final signing of the Contract is still to take place. ### Lot Information Lot 1 This VEAT notice is in relation to a short-term extension to the existing arrangement for the provision of an Electronic Patient Records system (EPR). This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority intends to extend the term of its contract for the provision of an EPR system with The Phoenix Partnership (Leeds) Limited. This contract extension will be for a duration of 24 months with a possible further 12 month extension, giving a maximum of 3 years. This is to ensure continuous operation of the existing EPR system at Nottinghamshire Healthcare NHS FT whilst work is undertaken to procure a new EPR contract(s). The Contracting Authority proposes to undertake a competitive procurement exercise, which is expected to commence Q2 2026 and anticipates contract award by Q4 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the EPR system. The Contracting Authority recognises that the The Phoenix Partnership (Leeds) Limited product is critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier at this stage would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care. The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015. PLEASE NOTE: The final signing of the Contract is still to take place. ### Procurement Information The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015. This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority intends to extend the term of its contract for the provision of an EPR system with The Phoenix Partnership (Leeds) Limited. This contract extension will be for a duration of 24 months with a possible further 12 month extension, giving a maximum of 3 years. This is to ensure continuous operation of the existing EPR system at Nottinghamshire Healthcare NHS FT whilst work is undertaken to procure a new EPR contract(s). The Contracting Authority proposes to undertake a competitive procurement exercise, which is expected to commence Q2 2026 and anticipates contract award by Q4 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the EPR system. The Contracting Authority recognises that the The Phoenix Partnership (Leeds) Limited product is critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier at this stage would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care. The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015. PLEASE NOTE: The final signing of the Contract is still to take place. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/053376-2026 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Jun 2026 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 4 Jun 2026 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £193,321 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | NOTTINGHAMSHIRE HEALTHCARE NHS FOUNDATION TRUST | | Locality | NOTTINGHAM | | Post town | Nottingham | | Postcode | NG6 9DR | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF14 Nottingham | | Local authority | Nottingham | | Electoral ward | Bulwell Forest | | Westminster constituency | Nottingham North and Kimberley | | Delivery location | TLF14 Nottingham | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | THE PHOENIX PARTNERSHIP (LEEDS | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48814000 - Medical information systems - 48814200 - Patient-administration system ## Release History - 5 Jun 2026 at 13:13 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/053376-2026 ## Notice URLs - http://www.tpp-uk.com - https://www.nottinghamshirehealthcare.nhs.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06aed0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06aed0.json.