--- title: "Human Resource and Payroll System" ocid: "ocds-h6vhtk-06aee4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06aee4" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06aee4.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06aee4.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "SOUTH WALES FIRE AND RESCUE SERVICE" published: "2026-06-05" --- # Human Resource and Payroll System Buyer: SOUTH WALES FIRE AND RESCUE SERVICE Current stage: Tender OCID: ocds-h6vhtk-06aee4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06aee4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06aee4.json) ## Summary The South Wales Fire and Rescue Service is facilitating a procurement process for the acquisition of a Human Resource and Payroll System, currently at the tender stage. Located in Llantrisant, United Kingdom (UKL15), the deadline for tender submissions is set for 8th July 2026, with the contract anticipated to be awarded by 19th August 2026. This procurement falls under the goods industry category with a focus on time accounting and human resources software packages, and is conducted through an open procedure. The projected contract value is £3,180,000 gross, with a net value of £2,650,000. Interested parties must ensure all enquiries are submitted by 29th June 2026, and proposals must be compliant with the electronic submission requirements in English. This tender offers significant business growth potential, especially for firms specialising in comprehensive human resources and payroll solutions. The contract requires a single supplier capable of delivering an integrated and user-friendly system to enhance payroll accuracy, HR functionality, and data accessibility while ensuring compliance with relevant legislation and standards. Small and medium-sized enterprises (SMEs) are encouraged to bid, provided they can meet the technical and economic criteria outlined in the tender pack. With opportunities for contract renewal by up to five additional years, subject to satisfactory performance, this procurement could result in long-term engagement with the South Wales Fire and Rescue Service. ## Notice The intended outcome of this procurement is the award of a contract to a single supplier capable of delivering a secure, reliable and integrated HR and Payroll solution that will: * Accurately and efficiently process payroll for the Service's workforce * Provide a single, trusted source of employee data * Support core HR functions including recruitment, onboarding, learning and development, performance management, absence management and reporting * Improve accessibility and user experience for employees, managers and People Services staff * Strengthen compliance with data protection, employment legislation, Welsh Language Standards and equality requirements * Reduce reliance on manual processes, improve data quality and enhance management information * Provide resilience, business continuity and scalability to support future organisational needs ### Lot Information Lot 1 Renewal: An option to extend for an additional Five Years exists upon satisfactory performance in line with the Contract KPI's ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/053402-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Jun 2026 | | Submission deadline | 8 Jul 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Sep 2026 - 30 Sep 2033 | | Recurrence | 2037-06-05 | ## Values | Field | Value | | --- | --- | | Tender value | £2,650,000 | | Lots value | £2,650,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOUTH WALES FIRE AND RESCUE SERVICE | | Locality | LLANTRISANT | | Post town | Cardiff | | Postcode | CF72 8LX | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL51 Central Valleys and Bridgend | | Local authority | Rhondda Cynon Taf | | Electoral ward | Llantrisant and Talbot Green | | Westminster constituency | Pontypridd | | Delivery location | TLL15 Central Valleys, TLL16 Gwent Valleys, TLL17 Bridgend and Neath Port Talbot, TLL21 Monmouthshire and Newport, TLL22 Cardiff and Vale of Glamorgan | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48450000 - Time accounting or human resources software package ## Release History - 5 Jun 2026 at 13:52 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/053402-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/053402-2026 5th June 2026 - Tender notice on Find a Tender - https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=370186 Invitation to Tender Part 1 - https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=370187 Invitation to Tender Part 2 - https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=370188 Appendix 1 - Business Continuity Audit - https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=370189 Appendix 2 - Contract Terms and Conditions - https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=370190 Appendix 3 - Statement of Requirements - https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=370191 Appendix 4 - WPSQ ## Notice URLs - https://sell2wales.gov.wales - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.southwales-fire.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06aee4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06aee4.json.