---
title: "Digital Mailroom Services"
ocid: "ocds-h6vhtk-06b1d9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b1d9"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b1d9.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b1d9.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "TRAFFORD COUNCIL"
published: "2026-06-10"
---

# Digital Mailroom Services

Buyer: TRAFFORD COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-06b1d9

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06b1d9.json)

## Summary

Trafford Council is initiating a procurement process for "Digital Mailroom Services," primarily set in Manchester, United Kingdom, and falls under the industry categories of IT services and printing-related services. The process is currently in the planning stage, with a milestone due date set for 19th June 2026, where interested suppliers must submit their responses via The Chest Portal. This service contract involves managing the electronic processing of documents related to Council Tax and Business Rates, with the contract period expected to run from 1st October 2026 to 30th September 2031. The procurement method involves a preliminary market engagement, with future notice expected by 1st July 2026.

This procurement offers significant opportunities for small and medium-sized enterprises (SMEs) specializing in document management, IT services, and digital transformation solutions. Companies experienced in managing electronic processes and document security and control would be well-positioned to compete. The proactive engagement in the market at this stage allows businesses to align their capabilities with the anticipated needs of Trafford Council, potentially establishing a long-term service contract within the public sector and fostering growth through a sustained relationship with a sub-central government authority.

## Notice

The supplier shall provide a managed service to Trafford Council that will manage the electronic processing of documents received from residents and business in respect of Council Tax, Business Rates, Assessments, Sundry Debtors and ASC via Royal Mail as follows: opening of post from Royal Mail and/or a courier service preparation of post, scanning and indexing, control and security of received Documents, electronic transfer of Documents to the Customer's document management system (NEC) to enable the relevant document management system to place images into the relevant user in tray, back-up and recovery of scanned Documents, Document storage and destruction. Return of original documents to customers (where required)

### Planning Information

All interested suppliers should submit their response via The Chest Portal by 12 noon on Friday 19th June 2026. 
All information/documents can be found on The Chest Portal and uploaded.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/054751-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | 1 Jul 2026 |
| Award date | Not specified |
| Contract period | 30 Sep 2026 - 30 Sep 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | TRAFFORD COUNCIL |
| Locality | MANCHESTER |
| Post town | Manchester |
| Postcode | M32 0TH |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD3 Greater Manchester |
| ITL 3 | TLD34 Greater Manchester South West |
| Local authority | Trafford |
| Electoral ward | Gorse Hill & Cornbrook |
| Westminster constituency | Stretford and Urmston |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 79800000 - Printing and related services

## Release History

- 10 Jun 2026 at 12:46 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/054751-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/054751-2026
  10th June 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b1d9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06b1d9.json.