---
title: "Procurement and Contract Management System"
ocid: "ocds-h6vhtk-06b46b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b46b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b46b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b46b.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "THE DAVID ROSS EDUCATION TRUST"
published: "2026-06-12"
---

# Procurement and Contract Management System

Buyer: THE DAVID ROSS EDUCATION TRUST  
Current stage: Planning  
OCID: ocds-h6vhtk-06b46b

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## Summary

The David Ross Education Trust, located at Charnwood College, Loughborough, is in the planning stage of procuring a new "Procurement and Contract Management System" within the goods category. This initiative is aimed at improving the functionality, user experience, governance, reporting, and contract lifecycle management of their current electronic procurement system. The procurement process, announced on 12th June 2026, involves preliminary market engagement to gather information and understand market capabilities. Suppliers interested in this tender should note the scheduled completion deadline for market engagement insights by 31st July 2026. The Trust is particularly focused on solutions already deployed within UK public sector environments, ensuring compliance with UK public procurement legislation. Potential suppliers should anticipate future notices, expected around 15th August 2026, and the contract is planned to commence on 1st February 2027, running until 31st January 2032.

This procurement process presents significant opportunities for businesses specialising in procurement software packages, especially those catering to sub-central government public authorities in the UK. Companies with established, commercially available solutions, particularly those already functioning within public sector settings, are well-placed to benefit from this tender. The opportunity underscores the importance of demonstrating existing functionalities that meet the Trust’s comprehensive requirements, covering aspects such as procurement planning, contract management, bid management, and integration with finance systems. SMEs are encouraged to participate, as the Trust prioritises solutions from suppliers capable of showcasing immediate, live functionality, thus demonstrating a credible implementation strategy without needing further software development.

## Notice

The organisation currently operates an electronic procurement system and is seeking to explore opportunities to improve functionality, user experience, governance, reporting and contract lifecycle management.

### Planning Information

David Ross Education Trust (DRET) is undertaking Preliminary Market Engagement (PME) to understand the market for integrated procurement, contract management and supplier management platforms.
The Trust is seeking information from suppliers with an established, commercially available solution that is already deployed within customer environments, preferably in the UK public sector.
Scope
The Trust is interested in solutions that provide, as standard functionality:
1) Procurement planning and pipeline management
2) End-to-end tender and quotation management
3) Secure electronic tender box
4) Bidder communications and clarification management
5) Evaluation and award management
6) Approval workflows and delegated authority controls
7) Electronic contract execution
8) Contract lifecycle management
9) Supplier management and performance monitoring
10) Reporting and management information
11) Integration with finance/ERP systems
12) Compliance with UK public procurement legislation
Supplier Responses
Suppliers expressing an interest should provide a concise summary covering:
1) An overview of their existing product and deployment model
2) How the solution meets the above requirements
3) Examples of UK public sector organisations currently using the solution
4) Integration capabilities
5) Indicative implementation approach and timescales
6) Licensing model and indicative pricing structure
7) Product roadmap for the next 24 months
Demonstrations
The Trust may invite selected suppliers to demonstrate their solution.
Demonstrations will only be offered where suppliers have clearly evidenced that their current, production-ready platform substantially meets the Trust's requirements. The Trust is not seeking bespoke software development or products requiring material future development to deliver the required functionality.
Suppliers should therefore ensure that any expression of interest relates to capabilities available within their existing solution rather than planned or proposed enhancements.
Any demonstration should be capable of showing live functionality covering procurement creation, approvals, tender publication, clarifications, tender receipt and opening, evaluation, contract award, electronic contract execution, contract management and reporting.
This PME is for information gathering purposes only and does not constitute a call for competition or commit the Trust to any future procurement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/055896-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | 15 Aug 2026 |
| Award date | Not specified |
| Contract period | 1 Feb 2027 - 31 Jan 2032 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE DAVID ROSS EDUCATION TRUST |
| Locality | LOUGHBOROUGH |
| Post town | Leicester |
| Postcode | LE11 4SQ |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF22 Leicestershire CC and Rutland |
| Local authority | Charnwood |
| Electoral ward | Loughborough Ashby |
| Westminster constituency | Loughborough |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48490000 - Procurement software package

## Release History

- 12 Jun 2026 at 15:37 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/055896-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/055896-2026
  12th June 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b46b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06b46b.json.