--- title: "Festive Lighting and Christmas Trees" ocid: "ocds-h6vhtk-06b582" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b582" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b582.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b582.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "WESTMINSTER CITY COUNCIL" published: "2026-06-16" --- # Festive Lighting and Christmas Trees Buyer: WESTMINSTER CITY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-06b582 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b582) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06b582.json) ## Summary Westminster City Council is seeking a supplier for the "Festive Lighting and Christmas Trees" project, aiming to enhance various locations in Westminster, London. This procurement process is currently in the tender stage, with a submission deadline of 16 July 2026. The contract is valued at £360,000 (excluding VAT) over four years and will be executed using an open procedure under the Procurement Act 2023. Services to be provided include festive lighting, real Christmas trees across specified sites, as well as installation, maintenance, and safe disposal. The procurement falls under the industry categories of trees, Christmas tree lights, electrical installation work, and outdoor illumination equipment. This tender represents significant business growth opportunities for companies specialising in festive decorations, electrical installations, and landscaping. Suppliers offering high-quality, reliable, and cost-effective services are particularly suited to compete, especially those that can manage large-scale festive installations. The contract supports SMEs and VCSEs, with a focus on quality and price where technical aspects account for 40% and commercial viability for 60% of the evaluation. This presents an excellent opportunity for businesses capable of delivering creative and efficient solutions for public displays. ## Notice Westminster City Coucmil is looking to appoint a supplier for the provision of festive lighting and real Christmas tree services across multiple sites within Westminster. The objective is to secure a high-quality, reliable, and cost-effective service that meets ward-level requirements and budget constraints. The contract will be structured as a menu-based Schedule of Rates, allowing ward councillors to select products and services in line with available ward budgets. The service menu will include, but not be limited to: * Project management * Site surveys and feasibility assessments * Installation and de-installation * Electrical testing and safety checks * In-season maintenance and fault response * Storage of equipment where applicable * End-of-season removal and disposal or recycling 3. Christmas Trees The provision of free-standing Christmas trees will be limited to real trees only, available in the following sizes: 15ft, 20ft, and 25ft. The core service for Christmas trees will include: * Supply of real trees * Delivery and haulage * Secure installation, including stand/base and ballast * Testing and safety checks * In-season maintenance * Removal at the end of the display period * Responsible disposal or recycling, supported by appropriate evidence Decoration of trees will not form part of the core service and must be priced separately as optional add-on packages, for example: * Lights only * Lights and topper * Full decorative dressing 4. Festive Lighting Equipment All column-mounted festive lighting motifs must be new items only. The use of ex-rental, ex-display, or refurbished equipment will not be permitted. 5. Procurement Route The procurement will be undertaken using the Open Procedure, in accordance with the Procurement Act 2023 (PA23). 6. Contract Value and Duration The estimated total contract value is PS360,000 exclusive of VAT (PS432,000 inclusive of VAT) over the full four-year term. The proposed contract will be let on a 1 + 1 + 1 + 1 year basis, with the option to extend annually, subject to satisfactory contractor performance, continued service need, and ongoing value-for-money assessment. This structure provides the Council with flexibility to review the arrangement at the end of each year and determine whether continuation of the contract remains appropriate. Sites Included in the Contract The following Westminster City Council sites are proposed to be included within the scope of this contract for the supply of festive lighting and Christmas trees: 1. St John's Wood High Street, NW8 2. Westbourne Grove and Queensway, W2 3. Hallfield Estate, W2 4. Maida Hill Market, W9 5. Warwick Avenue, W9 6. Glasgow House, Lanark Road, W9 7. Wyndham Place, Marylebone, W1H 8. Warwick Way / Wilton Road / Tachbrook Market, SW1 9. Churchill Gardens Estate, SW1V 10. Barrow Hill Estate, NW8 11. Dorset Square, NW1 12. Westminster Academy, Harrow Road, W2 13. Harrow Road and Queen's Park Canalside 14. Millbank Gardens Tender submissions will be evaluated across Qualification, Technical (Quality) and Commercial (Price) criteria. Qualification will be assessed on a pass/fail basis to confirm minimum standards (e.g. insurance, policies, exclusions, and relevant experience). The award will be made to the Most Advantageous Tender (MAT). Evaluation approach: Evaluation area Weighting Quality (Technical) 40% Price (Commercial) 60% Responsible Procurement (within Quality) Minimum 10% of overall score ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/056438-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Jun 2026 | | Submission deadline | 16 Jul 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 13 Sep 2026 - 14 Sep 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £360,000 | | Lots value | £360,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WESTMINSTER CITY COUNCIL | | Locality | LONDON | | Post town | South West London | | Postcode | SW1E 6QP | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | TLI32 Westminster | ## CPV Codes ### Divisions - 03 - Agricultural, farming, fishing, forestry and related products - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 45 - Construction work ### Codes - 03452000 - Trees - 31522000 - Christmas tree lights - 45310000 - Electrical installation work - 45316100 - Installation of outdoor illumination equipment ## Release History - 16 Jun 2026 at 08:30 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/056438-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/056438-2026 16th June 2026 - Tender notice on Find a Tender ## Notice URLs - https://wcc.ukp.app.jaggaer.com/ - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.westminster.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b582. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06b582.json.